Departement Biblioteekdienste

Universiteit van Pretoria

Department of Library Services

University of Pretoria



        Herfs/Winter Uitgawe 2013 • Autumn/Winter Edition 2013   


Herfs / Autumn





In this issue: / In hierdie uitgawe:


UPLS Calendar / Kalender
Staff news / Personeelnuus
Did you know? / Het jy geweet?
Brief van die Redaksie / Letter of the Editor
Welcome Day 2013
WIFI at the Mamelodi Campus
News from the Circulation Department

A tea party in the Old Merensky

The Old and New Africana Collections
Library Week 16 - 23 March 2013
Life Skills Course for Masters and PhD students

The success story of the Carnegie Library Leadership Project

Education Library here I come

Innovative training of mine workers:  development of a board game – AI-TSHIS

RDA implementation in South Africa

Live broadcast in the Library of the SA Annual Budget Speech by the SA Finance Minister Pravin Gordhan
Farewell function for Salomie Stolz - 15 February 2013
Ons neem afskeid van Salomie Stolz
New e-books
Special Collections book of the month



Kalender / Calendar

April - Junie/June




Health Awareness




1 Family Day / Gesinsdag
2 UP Lectures resume / Lesings hervat
  World Autism Awareness Day
4 ISSR Book donation - Faculty of Theology
4 International Day for Mine Awareness and Assistance in Mine Action
7 World Health Day
  World Quality Day
10 Lectures end for quarter 1 / Lesings sluit af vir kwartaal 1
11 Lectures commence for quarter 2 / Aanvang van lesings vir kwartaal 2
17 World Haemophilia Day
18 International Day for Monuments and Sites
22 International Mother Earth Day
23 Information Specialist Meeting
  World Book and Copy Right Day
25 World Malaria Day
27 Freedom Day / Vryheidsdag
28 World Day of Safety and Health at work
29 UPLS Exco Meeting
30 Library Management Forum Meeting
30 Meeting with new hourly staff members



Anti-Tobacco Campaign / International Multi Sclerosis



1 Workers' Day / Werkersdag
2 Global Campaign for Education Action Week
3 World Press Freedom Day
  Library Advisory Committee Meeting
6 UPLS Exco Meeting
7 UPLS Staff Meeting / Personeel - vergadering
8 e-Steering Committee Meeting
  International Red Cross and Red Crescent Day
10 World Move for Health Day
12 International Nurses Day
13 UPLS Exco Meeting
15 International Day of Families
17 World Telecommunication and Information Society Day
18 UP Open Day / Opedag
  International Museum Day
20 UPLS Exco Meeting
21 World Day for Cultural Diversity for Dialogue and Development
22 Library Management Forum Meeting
22 International Day for Biological Diversity
25 Africa Day
27 UPLS Exco Meeting
29 International Day of United Nations Peacekeepers
30 Lectures end for quarter 2 & semester 1 / Lesings sluit af vir kwartaal 2 en semester 1
31 World No Tobacco Day



National Youth Development / Men's Health / Antarctic / National Blood Donor



3 UPLS Exco Meeting
3-24 Examinations of first quarter, second quarter and fist-semester modules / Eksamens van eerstekwartaal-, tweedekwartaal- en eerstesemester- modules
4 International Day of Innocent Children Victims of Aggression
5 World Environment Day
8 World Oceans Day
10 UPLS Exco Meeting
12 World Day Against Child Labour
16 Youth Day / Jeugdag
17 Public Holiday in terms of legistation / Publieke vakansiedag ingevolgen wetgewing
17 World Day to Combat Desertification
19 UPLS Faculty Managers meeting
20 World Refugee Day
22 Africa Public Service Day
24 UPLS Exco Meeting
26 e-Steering Committee Meeting
26 International Day in Support of Victims of Torture
  International Day Against Drug and Illicit Trafficking
26/06-03/07 Supplementary examinations of first quarter, second quarter and first-semester modules / Hereksamens van eerstekwartaal-, tweedekwartaal- en eerstesemestermodules



If you have any feedback, regarding this newsletter, article ideas or suggestions,

please contact the editorial staff:



Indien jy enige terugvoer, artikels,

voorstelle het vir of oor hierdie nuusbrief,

kontak asseblief die redaksie:


Carin Bezuidenthout




of / or


Diana Gerritsen

Design and Layout /

Ontwerp en Uitleg







May this birthday be the beginning of the best years of your life.







Mag hierdie verjaardag die begin wees van die beste jare in jou lewe.



6 Thomas Mathonsi
7 Johann van Wyk
  Johanna Shika
14 Johannes Moruputli
21 Una Mgwenya
27 Salomie Stolz
28 André Janse van Rensburg
30 Mabel Mashifane


4 Joyce Maaga
8 Gerda Ehlers
10 Amelia Breytenbach
12 Leonard Daniels
  Annah Molefe
13 Kabelo Nzima
16 Louis Leonard
17 Katrien Malan
20 Marietjie van der Westhuizen
21 Hannetjie Boshoff
  Adrienne Warricker
26 Thea Kilian
27 Janice de Wee
28 Suzy Nyakale


1 Gerna van Veelen
5 Maria Mtsweni
11 Mamphuthi Mogola
16 Lebogang Raphadu
18 Danie Malan
19 Lucas Nhlangulela
22 Sello Baloyi
  Mphumzi Ngobeni

Tienie Briel

  Dimakatso Malungane
26 Josephine Modiba
  Goodwill Morige


Shirley Gilmore


Audrey Lenoge



Staff news


Congratulations to ....... /

Baie geluk aan .......


Asia Matlala and his wife was blessed with a daughter.



We bid farewell

to the following staff members /

Ons sê totsiens

aan die volgende personeellede


Salomie Stolz who retired.


Our condolences to ........ /

Ons innige simpatie aan ........


Patrick Maibelo's who's mother-in-law passed away.


Heidi Visser wie se man oorlede is.


Hannetjie Boshoff wie se moeder oorlede is.









Het jy geweet .......



  • a lobsters blood is colorless but when exposed to oxygen it turns blue




... dat kreefbloed kleurloos is maar verkleur blou as dit aan suurstof blootgestel word.





Did you know.......





..... Coca-Cola originally

contained cocaine.











































  • Coca-Cola originally contained cocaine
    • Coca-Cola originally contained cocaine
  • Coca-Cola originally contained cocain
  • when lightning strikes it can reach up to 30,000 degrees celsius (54,000 degrees fahrenheit)
  • acadamia nuts are toxic to dogs


























  • macadamia nuts are toxic to dogs\







































































































































































































  • macadamia nuts are toxic to doMada


  • lemons contain more sugar than strawberries
  • lemons contain more sugar than strawberrie


Brief van die Redaksie Letter from the Editors


Die eerste Nuusbrief vir 2013 is hier! Dis maar skaars April en lees net hoe besig was ons alreeds in die Biblioteek so ver. Soos gewoonlik aan die begin van die jaar, was die aankoms van die eerstejaar studente ons eerste groot gebeurtenis. Die opleiding het baie goed verloop en dit was die afskop vir ‘n baie suksesvolle 2013 in die Biblioteek.


Onthou asseblief om al julle nuus oor projekte, besoekers, suksesverhale, spesiale geleenthede, kursusse bygewoon, ens. vir ons te stuur, ons sal dit graag in die Nuusbrief plaas.


Carin Bezuidenhout en Diana Gerritsen


Our first Newsletter for 2013 is here! It’s only April and just read how busy we’ve been in the Library so far. As always at the start of the year, the arrival of the new first year students was our first big event. The training went very well and that was just the kick off to a successful 2013 in the Library.


Please remember to send us your news about projects, visitors, success stories, special events, courses attended etc., we would love to put your news in the Newsletter.


Carin Bezuidenhout


Diana Gerritsen  


Welcome Day 2013

Welcome Day took place on the 26th January 2013 at  the Hatfield Campus. The Learning Centre took part in  the event with the enthusiastic marketing and promotion of the University of Pretoria Library Services.



The Learning Centre staff put a gazebo in front of the main entrance to the library and handed out pamphlets    on the services offered by the library, including the library orientation program. Directions to various venues were given, and a library tour to the different levels was conducted to familiarize the students with the new environment.


We were privileged to have the support of our Deputy Director Lindiwe Soyizwapi.  She supported us the whole morning and also conducted tours through the library.  The feedback of the students and parents were positive and they were very impressed with us.  We worked hard but also had lots of fun.  Thank you once again to everyone who assisted and contributed to the success   of the event.


Library Orientation program


After the Welcome Day a comprehensive library orientation program was offered to the first years at the beginning of February.


The aim of the program was to give the first years a feel of what the academic library is about, as well as the role of the UP Library Services in their academic life. Information specialists of all the faculty libraries were involved with the training.  Gerda Beukes already gave feedback on the response of the first 500 students - the feedback looks excellent thanks to all the hard work and support.






Very bad


















Although the students’ schedules were hectic, they did their best to attend in large numbers. They expressed their appreciation for these sessions, and said that they felt empowered to access and use the library efficiently. The library continues to offer library training courses regularly and students are invited and encouraged to attend these.


We can clearly see that students who did not attend these sessions are completely clueless as to how to use the library and its resources.



Contributed by Clara Ngobeni

and Gerda Ehlers

WIFI at the Mamelodi Campus


Gone are the days of long queues and a shortage of computers for students. WIFI has arrived at Mamelodi campus! In support of the UPLS mission of “High Tech High Touch”, the provision of a WIFI service at the Mamelodi Campus will improve our service delivery to our users. Library users are now able to access information more easily from their mobile devices.


On the 20th of February 2013, we had the privilege of being the first campus where WIFI was officially installed. We were honoured by the presence of Prof Anton De Klerk, Mr Edwin Smith and Miss Lindiwe Soyizwaphi, as they were the first clients to test the accessibility and reliability of the system.  Everything was working well and they were impressed with the speed and accessibility of the WIFI network.  The installation of WIFI in the library will increase our relevance to our clients as they will be able to access the library services now also from their mobile systems through WIFI.  The 3 WIFI points give access to 150 students simultaneously on their mobile devices -  this will hopefully provide access to more students at a time and help to solve the problem of a shortage of computers.


Prof Antonie De Klerk, Executive Director (Left), Mr Edwin Smith, Director: Mamelodi Campus (centre)

and Lindiwe Soyizwaphi, Deputy Director: Library Client Services (right), using the wifi system.



Contributed by Tlou Jacob Mothutsi

News from the Circulation Department


Quite a number of changes have taken place at the Circulation Department since February 2013. In addition to being the Coordinator of UPLS Circulation, Marietjie van der Westhuizen is now also in charge of Human Resources and therefore her office moved to level 4.  Some of her Circulation tasks and duties have of necessity been taken up by other members of the Circulation staff.


Zani is still responsible for the Blacklist and the replacement of lost books. In addition she is now also responsible for Circulation finances, Information Specialists’ enquiries, and Circulation statistics.  Zani and Cora share the responsibility of access control, while Zani and Mart are together responsible for the Circulation Manual. Zani and Rosina share the task of training Circulation personnel.


Mart is now responsible for external users as well as the branch libraries enquiries. She also takes responsibility for any system related problems and she manages the Silence Campaign on level 3. Marietjie is still heading the whole roll out of the People Soft System and Rosina assists with the checking of daily downloads and registrations.


Working at Circulation is never dull and every day has its own dramas, problems and highlights. The team needs the Wisdom of Solomon combined with courage and tact. Just recently there was the case of a user who emphatically claimed that he returned a book which is still on his record – although the book is not on the library shelves. His feelings were so strong on this issue that library management agreed to meet with him. Ten minutes after the meeting he came to apologise to management and Circulation with the book in his hand! Apparently he had decided to check the bookshelf in his office one last time! 


We also had some interesting questions from the brand new students:

            Where is the Library?

            Where are the books?

            On which level is Novell? (They need a Novell login for the computers)

            Does my residence have a fax machine?

            How much to rent a book?


Contributed by the Circulation staff, Level 3






The numeral system most people use today, is called the Arabic numeral system (1, 2, 3, 4, etc.). More than 2000 years ago, however, another system to enumerate numerals was devised - the Roman numeral system.

The question many of you are sure to ask, is why it is necessary for librarians to know the Roman numeral system? The answer is simple.


This system is still used extensively all over the world: in dates, numbers of conferences, chapter numbers in books, numbering of indexes, etc. Some librarians have much difficulty deciphering these numbers, especially if they are dates and not as obvious as in an index or chapter number.


The Roman numeral system


Roman numerals consist of alphabetical characters, mostly in capitals. But they can also be in lower case, for instance in the numbering of preliminary matter like indexes, introductions, acknowledgements, etc. in books. These letters are written in a string next to each other and calculated from the left hand side.



M = one thousand (one can remember it easily through mnemonics: “M” for “millimetre” meaning one-thousandth of a metre or “millennium” meaning a thousand years)

C = one hundred (think of “century” or “centenary” meaning a hundred years, or “centimetre” meaning one-hundredth of a metre)

D = five hundred

L = fifty

V = five

I = one


These are the basics one has to work with. These letters are used together to indicate a date or number, for example:


MC = one thousand + one hundred equals 1100.

VI = five + one equals 6.

CVII = one hundred + five + two equals 107.

MD = one thousand + five hundred equals 1500.

MDL = one thousand + five hundred + fifty equals 1550



Rules to bear in mind when constructing Roman numerals


This looks easy. Just know the values of the letters and add them together. But, of course, nothing is ever as simple as all that. The Roman numeral system has certain rules that one must adhere to. The following are the most important to remember:


The “ones” are written up to three ones at a time, and no more. In some very old books this may not be the case. But in most modern works this will be the rule, for example:


XIII = ten + three ones equals 13.

But when one wants to write “14”, it looks like this:

XIV = ten + one subtracted from five and that equals 14. One cannot use more than three ones, so the only other option is to use five (V) and subtract one from five. That leaves 4. So, ten + four = 14.


The same rule applies to other letters: the “M”, the “C”, and the “X”, for example:


MM = one thousand x 2 equals two thousand

MMM = one thousand x 3 equals three thousand

CC = one hundred x 2 equals two hundred

CCC = one hundred x 3 equals three hundred

XX = ten x 2 equals 20

XXX = ten x 3 equals 30


BUT: the date 1900 is written as MCM: one thousand + one hundred deducted from a thousand, i.e. one thousand + nine hundred and that equals 1900. Why? Because it is against the rule to simply write down and add up: MDCCCC. There are 4 ‘Cs” and there cannot be more than three.


Also be careful of the following bloopers!:


DD = five hundred x 2 equals one hundred – the two “Ds” are redundant because we have a “C” for one hundred. The same with VV = five + five equals ten. We already have “X” denoting a ten. Also, we are not going to use CCCCC = one hundred x 5 equals 500, because “D” already denotes 500 (and it is against the “rule of three” to have five Cs in a row).


One to twenty:

I, II, III, IV (one deducted from five to give a four, as one cannot have four ones), V, VI, VII, VIII, IX (one deducted from ten to give us nine as one cannot have more than three ones), X, XI, XII, XIII, XIV (one deducted from five to give a four), XV, XVI, XVII, XVIII, XIX (one deducted from ten to give a nine), XX.


Ten to one hundred:

X, XX, XXX, XXL (ten deducted from fifty, the “L”, because there cannot be more than three Xs), L, LX (fifty + ten = sixty), LXX, LXXX, XC (ten from one hundred equals 90; cannot have more than three Xs), C.


One hundred to one thousand:

C, CC, CCC, CD (one hundred from five hundred = 400), D, DC, DCC, DCCC, CM (one hundred from one thousand = 900), M



An interesting fact: AD = Anno Domini, Latin for ‘In the year of our Lord”, has become CE (Common Era) in modern times, while BC (Before Christ) has become BCE (before the Common Era) in order not to discriminate against non-Christian people.


2000 A.D. (or C.E.): MM

1500 = MD

1550 = MDL

1553 = MDLIII

1664 = MDCLXIV (M + D + C + LX + IV)

1759 = MDCCLIX

1860 = MDCCCLX

1900 = MCM (M + M minus C)

1999 = MCMXCIX (MCM + XC (C minus X) + IX)

1973 = MCMLXXIII (M + C + M minus C + L + XX + III)

2013 = MMXIII


Contributed by Anette Ingram


A tea party in the Old Merensky


The occasion was the celebration of a milestone event, namely the completion of the on-line cataloguing of all our smaller, closed collections.


These collections, once owned by eminent individuals, were acquired by UP either through purchase or donation since the 1920’s. The collections include many valuable Africana works (the Du Plessis and Roos collections) but also works in disciplines like theology (the Muller and Van Belkum collections) and English and French literature (the Jurriaanse collection).


In the collection of the controversial Stellenbosch theologian, Prof. J. du Plessis, we discovered a 200 year old manuscript, with hand tinted illustrations, by a British seaman, describing his journey from England to the Cape in 1812 and back again in 1813. Because of its uniqueness it could easily be the most valuable book in the Library. It is now included in the Africana Books collection on UPSpace and can be viewed at


Together with the old Africana collection (ca. 29, 000 items) the smaller collections bring our grand total of retrospective cataloguing to 36, 942 items!




Contributed by Pieter van der Merwe

The Old and New Africana Collections


Heidi and Katrien have good reason to smile. The ideal to integrate the old and new Africana collections on UPExplore was realized on 2nd February 2013 with the completion of the project to convert the card catalogue entries for the old collection into UPExplore records.  That means that the days of having to search through reams of poorly accessible, often baffling and sometimes illegible catalogue cards are over.  Thanks to its new worldwide visibility through Google, the old collection is now just as heavily used as the new collection thereby vindicating people like Hilda’s staunch belief in the necessity of the project if we are to render an in-depth Africana service.


It is largely due to Hilda’s continued support by providing the required resources that we managed to complete the project in a few months less than the estimated 5 years. Many thanks to her and also to Heidi and Katrien whose zeal never flagged from start to finish.


Heidi Visser and Katrien Malan



Contributed by Pieter van der Merwe

South African Library Week 16 - 23 March 2013 - understanding the important role of libraries


South African Library Week (SALW) is an initiative of the Library and Information Association of South Africa (LIASA) and was celebrated for the first time in 2001 with the theme ‘African Renaissance through Libraries.’


Originally called ‘National Library Week’ and officially renamed to South African Library Week in 2003, the celebration of SALW aims to create an understanding of the importance of libraries and the vital role libraries play in nation building in a democratic society.  It is acknowledged by government ( and all types of libraries across the country use Library Week as an opportunity to market their services to their users, the broader community and decision makers.  

 The annual campaign is being promoted within LIASA’s 10 branches through the distribution of posters and other promotional items to all libraries, bookstores and other public spaces.


The annual choice of dates, as confirmed by LIASA, relates to

·         the proclamation of the South African Public Library (now the Cape Town campus of the National Library of South Africa) on 20 March 1818, as the first public library to be established in South Africa

·         the celebration of Human Rights Day on 21 March and the freedom of access to information as a basic human right.


Through its diverse membership LIASA is driving the process to make SA Library Week a celebration of our country’s intellectual and literacy heritage.  During this week LIASA aims to create awareness for the role of libraries in education, in lifelong learning and in community development.


The 2013 theme of Educate yourself @ your library  (  emphasises the responsibility of the individual to empower/educate him/herself and acknowledges libraries as the ‘people’s university.’


The 2013 SALW poster was designed by Mr Dov Fedler, the well known South African cartoonist ( and generously sponsored by the Department of Arts and Culture, the National Library of South Africa, Swets, UKS, EBSCO, the South African Library for the Blind, Sabinet and Red Pepper Books.


In 2007 LIASA adopted the Campaign for the World’s Libraries (@ your library) brand as developed by the American Library Association (ALA) and the International Federation of Library Associations and Institutions (IFLA).  The campaign showcases the unique roles played by public, school, academic and special libraries worldwide.  Library associations from 36 countries have joined the campaign to date, translating the @ your library brand into their own languages.  Both IFLA and ALA acknowledge LIASA’s contribution to the campaign in their official publications and on their websites respectively: ; and:


The official launch of this year’s SALW took place on Saturday 16 March 2013 at the Pretoria Campus of the National Library of South Africa.  The event was attended by national and local government officials, representatives from LIASA, the National Council for Library and Information Services (NCLIS) and the Library Week sponsors and involved the participation of LIS professionals from various library sectors, the book publishing industry, service providers, school children and the public.


The theme ‘Educate yourself @ your library’ can be interpreted in many ways and the President of LIASA, Ms Ujala Satgoor’s message to librarians is: ‘…  I urge you to embrace this theme for yourself so that you become knowledgeable and informed beyond your traditional role.’


Submitted by Martha de Waal

LIASA Gauteng North 2012 Librarian of the Year


Life Skills Course for Masters and PhD students

The Library Research Commons in co-operation with the Graduate Research Hub hosted a successful workshop over two mornings on Life Skills, targeted at Masters and Doctoral postgraduate students. The course was attended by 50 postgraduate students.


Dr Kwezy Mzilikazi introduced the new Graduate Research Hub to the audience while Dr Madeleine Nolte, Head of Student Support, captured the audience with her energetic and positive approach towards the essence of Life Skills.


One of the topics discussed in a practical way was: The type of personality I belong to and the effect thereof on my personal life, my studies, leadership and relationships; self esteem, my unique potential and goals and how to empower myself to become the best person I can be.        


The attendees enjoyed the course and expressed a great need for more courses on practical issues such as conflict management, stress management, communication etc.


The Life Skills course will be repeated again later in the year due to the huge amount of interest in this course.




Contributed by Marie Theron



The success story of the Carnegie Library Leadership Project




In 2008 the University of Pretoria Library Services (UPLS) received a $1m grant from the Carnegie Corporation of New York (CCNY) towards the development of library leadership in South Africa.


The three-year grant was awarded to the UPLS for the location of a  project that would address leadership training and skills development needs of library managers in the South African Library and Information Services (LIS) sector.  As a library leader the UPLS was ideally positioned to address these needs.  The involvement in the project of the Department of Information Science at the University of Pretoria, the Centre for Information Literacy at the University of Cape Town and the Information Studies Programme at the University of KwaZulu-Natal, ensured the design of sector specific programmes which addressed the unique challenges of the LIS sector.


The goal of the project was to develop leadership qualities in current and future managers from academic, public/community and the national library sectors (including South African Carnegie model libraries), through the following strategic objectives:


*  the establishment of the Centre for African Library Leadership (CALL) within the Merensky Library on the Hatfield Campus of the University of Pretoria

*  the hosting of six 2-week residential Library Leadership Academies for 120 middle to senior library managers (20 participants per academy)

*  the selection of 30 Academy alumni to be trained in three 1-week residential Train-the-Trainer programmes (10 participants per programme), to continue training programmes after the termination of the grant.


Project Governance


The project was run by a full-time Programme Co-ordinator from the office of the UPLS Deputy Director: Marketing, Training and Development.  In accordance with the grant requirements an independent Advisory Committee (AC) was appointed to support the implementation of the Project, review operations and set policies.  The AC met on an annual basis for the duration of the Project to determine the strategic directions, to approve the monitoring, evaluation and impact assessment procedures and to establish performance criteria.


The 12-member AC consisted of the UPLS Director (Mr Robert Moropa), the Project Director (Ms Ujala Satgoor), the Programme Co-ordinator (Ms Martha de Waal) and members representing the various LIS sectors, i.e. the Council for Higher Education Libraries in South Africa (CHELSA); the Department of Arts and Culture; Metropolitan, public and community libraries; Provincial library services; the Library and Information Association of South Africa (LIASA); and the International Federation of Library Associations and Institutions (IFLA) Africa Section.  Representatives from the three collaborating library schools at the Universities of Cape Town, KwaZulu-Natal and Pretoria, namely, Prof Peter Underwood, Prof Christine Stilwell and Prof Theo Bothma, respectively, held consultative status within the Committee.


Leadership Training and Development Programmes


Over a period of three years (between July 2009 and April 2012) the CALL successfully facilitated the following programmes:


~  Six Library Leadership Academies were hosted which resulted in a cadre of well trained library leaders to effectively lead the sector through current and future challenges.


A total of 120 librarians, from 215 applications, were selected for participation in the Academies.  The group included 70 academic librarians from 20 of the 23 academic institutions and 50 librarians from public and community libraries, including the National Library.  Each of the nine provinces was represented.


A total of 109 participants (91%) successfully complied with the requirements of the Academy and graduated during six different graduation ceremonies.  All the participants were assessed on the completion of an individual assignment, a group assignment and a research project which had to be submitted within 3 months following participation in the Academy.  The participants were evaluated, amongst other things, on their knowledge of the LIS sector, on individual performance and group participation, leadership skills, language proficiency, information literacy, presentation skills, critical thinking, Web 2.0 knowledge, time management, and research and report writing skills.


Certificates were awarded jointly by the CALL and the Department of Information Science under the auspices of the UPLS.




July 2009

17 graduates (6 distinctions)

March 2010

20 graduates (10 distinctions)

November 2010

17 graduates (3 distinctions)

March 2011

19 graduates (9 distinctions)

November 2011

16 graduates (10 distinctions)

April 2012

20 graduates (11 distinctions)


109 graduates (49 distinctions)


~  Three Train-the-Trainer Programmes were offered to Academy alumni in July 2010, July 2011 and April 2012.


The objectives of these interventions were to create an awareness of what effective training and facilitation involve, to understand "situational appropriate" training and facilitation

techniques, to develop key training and facilitation skills, and to share tips for successful

training and facilitation.


A total of 30 librarians were trained and awarded certificates.  19 academic librarians and 11 public librarians have completed the Programme and would be available to become involved in library training programmes.  The Programme has been offered by Treetops Management & Development Consultants and the certificates were awarded in co-operation with the CALL under the auspices of the UPLS.


~  Three one-day Pre-Conference Workshops (40 participants per workshop) were offered by the CALL at the Annual LIASA Conferences in 2010, 2011 and 2012. The personal building-block series addressed the following:


- Personal Mastery: discovering the power of emotional intelligence

- Being an effective change master

- Coaching and mentoring – the key leadership task.


Participation by UPLS Staff Members


18 UPLS staff members were selected for participation in the Academies and successfully complied with all the requirements.  Nine staff members proudly graduated with distinctions and six of the alumni also participated in the Train-the-Trainer Programmes.


Leadership Academy


CLLA1  (July 2009)

Liesl Stieger (distinction)

CLLA2 (March 2010)

David Mahlangu, Tebogo Mogakane

Jacob Mothutsi, Suzy Nyakale

CLLA3 (November 2010)

Danie Malan (distinction), Refilwe Matatiele,

Maggie Moropane, Julene Vermeulen

CLLA4 (March 2011)

Carin Bezuidenhout (distinction), Sindy Hlabangwane, Edwin Maja (distinction), Susan Scheepers (distinction)

CLLA5 (November 2011)

Tertia Coetzee (distinction), Gerda Ehlers (distinction), Heila Maré, Mmakgoshi Reetseng (distinction)

CLLA6 (April 2012)

Sonto Mabena (distinction)

Train-the-Trainer Programme


July 2010

Jacob Mothutsi

July 2011

Danie Malan, Tebogo Mogakane

April 2012

Gerda Ehlers, Suzy Nyakale, Mmakgoshi Reetseng




By addressing the leadership development of those that participated in the Academies, the LIS profession was strengthened and the alumni were able to testify to personal and professional growth on many levels:


- Promotions and appointments in senior positions

- Moves within organisations and to different institutions

- Acceptance in LIASA leadership structures on Branch as well as National level

- Acceptance in leadership positions in other LIS bodies

- Recognition of professional performance through personal and institutional awards

- Paper presentations at conferences and other professional forums

- Public speaking, lecturing and facilitation

- Publication of research in accredited journals

- Motivation to further studies

- Leadership and innovation in various library related fields

- Determination to take what was learned at the Academies into the work environment and the profession at large.


The success story of the Carnegie Library Leadership Academies is evident from the following:


- the impact on individuals in terms of personal development and achievements as well as professional growth

- a positive contribution has been made to employer institutions

- the LIS sector has been strengthened

- the next generation of LIS leaders will be drawn from this corps of librarians.


This has been an extremely rewarding journey and I am humbled by what was achieved during the past three years.  I am proud to have been associated with this exceptional project. Congratulations once again to the above mentioned UPLS staff members for making us proud and for your commitment to the Academy and your contribution to the profession!


UPLS Library Leadership Academy Alumni



Contributed by Martha de Waal

Programme Co-ordinator: Centre for African Library Leadership (2009-2012)

Department of Library Services, Merensky Library, University of Pretoria

Education Library here I come


On 1 February 2013 I started my new job as Faculty Library Manager: Education at the Groenkloof campus. I was welcomed with beautiful flowers in a vase and a lovely coffee mug – right up my alley.  My office is definitely NOT small, and I moved in piece by piece and load by load. I think the staff probably thought I’m moving in to live there - next will be the cat and the dog.  As it goes with any move to another location, I’m not finished yet! I think it’s important to be happy with one’s immediate surroundings because we spend a lot of time at the office, and your surroundings at work do have an influence on productivity and emotional wellness.


Our view outside can’t be better.  Although I haven’t been introduced yet I can see the geese living close to the dam, and I’m sure the flock is growing. Sometimes it feels as if I’m in the countryside with all the birds, trees and space. There is a wonderful view from the 4th floor as you look out upon the tree tops.


I still have to get used to the extra traffic and figure out which route will be the best to take.  As we all know it’s a challenge to get parking on the Hatfield campus after 8:30 and it can get very hot, in the car as well as under the collar. What a great relief when I discovered that finding a parking space at the Groenkloof  campus is not a problem because the library staff have dedicated parking spaces!


I must admit that the computer networks are sometimes very slow and we do occasionally experience power failures here at Groenkloof, but the beautiful campus makes up for that. The library staff, support staff, faculty members, students and school children are all very friendly.  The facility division on this campus is quick, very quick and I love it.

In the tearoom we get a lot of brain exercises with our puzzles, chess and in near future the Canasta card game. We are now also looking at the physical fitness aspect.  With walk ways outside, the gym in the adjacent building and no lifts or air conditioners in our building , we will get very fit and old.


The library- and education environments are changing all the time and we need to stay relevant and sustainable.  As a new broom, I’m looking at all the processes to achieve this.  A branch library functions differently from the faculty libraries within the main library.  Although we are part of the bigger UPLS, we are also a library on our own. I’m now accountable for a whole library with nearly all the different functions found at the main library except cataloging. My management style has to be different than what it was as manager of a faculty library on main campus. This is an experience of a life time.



Contributed by Julene Vermeulen


Innovative training of mine workers:  development of a board game – AI-TSHISI


The Mine Health and Safety Council (MHSC) commissioned a project of which the aim was to develop a new way to teach the basic concepts of heat stress to mine workers. Bettie de Kock from UPLS was part of the multidisciplinary team, lead by Dr Nico Claassen of the School of Health Systems and Public Health (SHSPH) within the Faculty of Health Sciences.


The team had to develop a new medium for teaching the basic concepts of heat stress at the mine training centres where induction training is done. The research team conducted a situational analysis of the existing training in heat stress at five mine training centres (4 gold and 1 platinum mines).  The relevant SAQA unit standards were reviewed, trainers were interviewed, training sessions were observed and existing material was collected as part of the situational analysis.


A board game was then developed which consists of the board, question cards, a master answer sheet with explanatory pictures, counters and a dice. The questions focused mainly on the recognition and management of heat stress when underground and the preventive strategies that should be adhered to. All the questions were translated into Zulu and Sotho. The game works as follows: 4 to 8 players (individually or in teams) move around the board through different sections of the mine according to the throw of a dice, the players have to answer questions as they progress. Money (‘mine moola’) is received for each correct answer and the winner is the person or team with the most money.


The prototype was initially tested on mine safety representatives, and thereafter on mine workers at the participating mines. After this initial testing, a total of 200 workers participated in playing the game and also completed before- and after- knowledge tests. A total of 27 underground mine workers also participated in a follow-up testing phase 2 months later. The results of the tests, as well as focus group discussions, were very positive and indicated that the game was effective and acceptable as a training medium.


There was an overwhelmingly positive response from the workers and the training facilitators during the focus group discussions held at each mine after they had played the game. It was agreed that a balance between learning new concepts and enjoying the game with their co-workers had been achieved. They all agreed that the game is relevant and a novel idea and should be included in the training centre environment. Suggestions were also offered to improve specific aspects of the game.


The main outcome of the test results was that underground mine workers scoring less than the 30th percentile (70%) in the pre-test showed a significant improvement during the post-test (pre-test = 58.7% vs post-test = 74.4%, n = 47, p = 0.0001). Those scoring more than the 30th percentile in the pre-test showed some improvement (pre-test = 79.3% vs post-test = 80.3%, n = 129, p = 0.3657).


It was therefore concluded that the game can be used as a novel approach to teaching and reinforcing basic heat stress knowledge for mine workers, and that the MHSC should make game sets available to all the mines in the country.


The MHSC, mining houses, participants, and BE@UP are acknowledged for their support in this project.


Contributed by Bettie de Kock

RDA implementation in South Africa


RDA: Resource Description and Access is the new cataloguing standard that will replace the Anglo-American Cataloguing Rules as the internationally accepted standard for the description of all library materials.  RDA provides guidelines on cataloguing digital resources and a stronger emphasis on helping users find, identify, select and obtain the information they want.  RDA also supports clustering of bibliographic records to show relationships between works and their creators, which will make users more aware of a work’s different editions, translations or physical formats.  The development of RDA recognizes that libraries now operate in a digital, web based environment that involves relationships with metadata creators and users outside the library sector. 


With the publication of the final draft of RDA in November 2008, the Bibliographic Services Programme at the National Library of South Africa (NLSA) was tasked to form a professional committee to inform the South African cataloguing community about RDA.


The subsequent work of a South African RDA pioneering group, consisting of various role players in the field of cataloguing, resulted in the July 2009 NLSA/ RDA Lecture Series.  The two-day event was attended by a number of cataloguers from the University of Pretoria Library Services (UPLS).   


The RDA-SA Steering Committee (RDA-SASC) has since been established as an advisory body to guide the South African cataloguing Community in decisions regarding RDA implementation.  The RDA-SASC consists of four Sub-Committees, i.e. Communication; Implementation; Training; and Provincial Infrastructures, each with its own objectives and scope in which to operate.  It was decided in principle during April 2012 to implement RDA in South Africa through a phased and voluntary approach.  It is expected of South African libraries involved in international cooperative cataloguing projects -- such as OCLC WorldCat and the Library of Congress Program for Cooperative Cataloguing (LC PCC) – to be the first to implement RDA.  Implementation would start on April 1, 2013 when name authority records created according to the Name Authority Cooperative (NACO) standards, need to be aligned with RDA principles and OCLC policies on RDA record creation.  The changeover from AACR to RDA is expected to be concluded in April 2016, in line with implementation timelines of international RDA communities.


As of April 1, 2013 both the U.S. Library of Congress and the British Library are using RDA as their official descriptive cataloguing standard. 


RDA implementation at UPLS


The UPLS is being represented on the RDA-SA Steering Committee by Martha de Waal (Communications Subcommittee) and Annette Ingram (Convener: Training Subcommittee).  Implementation time lines and a training strategy for the UPLS still need to be decided on but a decision was taken towards the end of 2012 to import both bibliographic and authority RDA records from OCLC WorldCat into Millennium.  As a participant in the international cooperative cataloguing environment, the UPLS would follow the recommendations of the RDA-SASC for implementation of RDA to be concluded by April 2016. The first training opportunity that is being offered to all cataloguers at the UPLS is the LIASA IGBIS Workshop (Interest Group for Bibliographic Standards of the Library and Information Association of South Africa), to be held at Unisa on 6-7 June 2013.  Anette Lessing will continue to communicate with Innovative Interfaces and follow up on all technical issues with regard to the implementation of possible changes in Millennium.


RDA Website


The official RDA-SA Website was launched at the NLSA on 19 March 2013 as part of the National Library’s Library Week programme.  Amongst other valuable information and access to different resources, the Website also provides access to the RDA Toolkit, with record examples of RDA cataloguing.


RDA-SA Listserv


The RDA-SA ListServ has been activated by Sabinet.  Individuals are welcome to subscribe and contribute to the list


Social media:


A Facebook page RDA in South Africa has been created in support of the implementation of RDA in South Africa:


Cataloguers and interested parties are requested to utilise the page to create awareness amongst colleagues and friends in support of the implementation of the new standard.


Resource Description and Access is designed for the digital world and an expanding universe of metadata users.  It is the new, unified cataloguing standard.” 


Librarians need to come on board.


Contributed by Martha de Waal




Live broadcast in the Library of the SA Annual Budget Speech by the SA Finance Minister Pravin Gordhan



On Wednesday, February 27th, 2013 the SA Annual Budget Speech by the

Minister of Finance, Mr Pravin Jamnadas Gordhan (see picture right)

was broadcasted live from Parliament in Cape Town on National TV.



Interested students could watch the broadcast at the

Faculty Library Economic and Management Sciences on level 2 in the Merensky II, Library.





Contributed by Level 2 staff members

Farewell function for Salomie Stolz - 15 February 2013

After 27 years at the UP Library, Salomie Stolz is retiring. On February 15th, this year the Library Management Forum held Salomie’s official farewell function at Jam and Daisies Restaurant. This was Robert’s speech:


We all go through various phases in life. We go through childhood phase, teenage phase, adulthood phase, single and marriage phases etc. As we read in Ecclesiastes 3:1 & 2 “There is a right time for everything; A time to be born, a time to die; A time to plant; A time to harvest;”. Salome your time to depart from the employ of the UP Library has arrived. The following are a few facts about Salomie’s association with the UPLS:


Appointed in January 1987 as a typist


The members of the panel that interviewed Salomie for this post in 1986 have all retired.


In February 1996 she was promoted to the position of Senior Administrative Assistant


I worked closely with Salomie from April 1999 when I joined the Library as Deputy Director, responsible among others, for HR matters


A few years later she also became responsible for facilities when Danie Malan, who was responsible for facilities was transferred to the position of Information Specialist


She was also responsible for the social club.  This function included tasks such as ensuring that the staff are provided with cake at least once a month


She also was responsible for organizing the end of the year function.  One major headache that the UPLS Executive is confronted with is to find a replacement for Salomie for these two important functions, which she carried out so well.


A wise person has said that the reason so many people fail to see the door/s that God has opened for them is that they focus on those that He has closed. This chapter of Salomie’s life is being closed. I am certain that God is or has opened other doors for her – other opportunities, other challenges. Thank Him for closing this phase and for opening new ones and go ahead and grab the new challenges, opportunities with both hands. God will give the energy and strength for each new challenge. I am certain that there are many things that you had wanted to do but you could not because you had to report for work at the Library. Hilda now gives you the permission to stay at home and do whatever you wish to do with your time.


Salomie here is my advice for you on how to ensure that you enjoy your retirement:

You must remember that you are not just retiring from the Library. You are retiring from the stress that the morning traffic caused you. You are retiring from the stress that the cake day caused you. You are retiring from the stress that the end of the year function caused you and you are retiring from the stress that Hilda caused you.

So when Hilda calls you on the phone here is how you should answer it. Pick it up and say “Hi, I’m not home right now, but my answering machine is, so you can talk to it as much as you like. Don’t forget to wait for the beep.

Or you can say: Hello I’m home right now but cannot find the phone. Please leave a message and I will call you back as soon as I find it. And then hang up. I am certain she will not call you again.


We’re saying farewell to Salomie Stolz

Ons neem afskeid van Salomie Stolz


We all know Salomie as the person who sees that we  get cake, who organises the annual Christmas lunch, who welcomes new staff and also takes care of all staff problems. Some are fortunate enough to also know her as a great cook!


To many of us Salomie was more than just a colleague; she also became a friend who supported us in many ways. You could talk to Salomie about love, life and misery.


After 27 years Salomie leaves the Library as a legend. We are going to miss her but we also wish her a wonderful retirement filled with new joys and happiness.


Contributed by Elna Randall



Ons almal ken Salomie as die vrou wat vir die koek sorg, die kersete elke jaar reël, nuwe personeel verwelkom en almal se personeel probleme oplos. Sommiges is so gelukkig om haar ook te ken as iemand wat baie lekker kos kan maak!


Salomie het vir baie personeel meer as net ‘n kollega geword, sy was ook 'n vriendin wat ondersteun het op verskeie gebiede. Met Salomie kon mens kopstukke gesels oor die lewe, liefde en ellendes.


Na 27 jaar verlaat Salomie die Biblioteek  as ‘n legende. Ons gaan haar mis, maar gun haar ook die aftrede en nuwe vreugdes wat voorlê saam met haar eggenoot, kinders, kleinkind en familie.


Bygedrae deur Elna Randall



New e-Books


For the newest Audio- and e-books 




New e-Book available: Shakespeare, the Movie II : Popularizing the Plays on Film, TV, Video and DVD (2nd Edition) / Richard Burt, Lynda E. Boose



Contributed by Chrissie Boeyens

Special Collections book of the month


David Kramer : 'n biografie / Mathilda Slabbert & Dawid de Villiers

Comments  |   Catalogue link


Wie is die man agter die rooi vellies en die blink kitaar? David Kramer se bekendheid strek wyer asdie Karoo se vlaktes. Hy het volksbesit geword danksy sy wegholtreffers in die tagtigerjare en sy verskyning in etlike Volkswagen-advertensies. 'n dekade later bring sy musiekblyspele saam met Taliep Petersen internasionale roem met vertonings op die West End en Broadway.


Ten spyte van "almal se pel" -persona, is Kramer egter 'n hoogs private mens.  Dié biografie onthul die fyn waarnemer en intellektureel, die man wat kan toor met Afrikaans en die rustelose kunstenaar wat gedurig smag na nuwe uitdagings.  Dit verklap ook waarom hy vir 'n tyd lank sy rooi velskoene opgehang het.


Iets oor die skrywers :


Mathilda Slabbert doseer Engels aan die Universiteit van Stellenbosch en het in 2010 haar post-doktorale navorsing oor David Kramer se werk voltooi.  Sy het al oor uiteenlopende onderwerpe artikels gepubliseer, onder meeer oor die eko-kritiek, mites en oor lewensbeskrywing.  Sy woon op Bettysbaai.


Dawid de Villiers is 'n dosent by die departement Engels aan die Universiteit van Stellenbosch. Hy spits hom hoofsaaklik toe op Amerikaanse literatuur, maar het ook artikels oor Suid-Afrikaanse musiek en rolprente gepubliseer.  Hy stel tans veral belang in literatuur met die see as tema. Hoewel hy gebore is in Amsterdam, het hy grootgeword in Wellington waar hy steeds woon saam met René en hul seun, Lukas. 



Contributed by Special Collections

For inquiries, comments or contributions to this newsletter, please contact the Editor

This message and attachments are subject to a disclaimer. Please refer to for full details. / Hierdie boodskap en aanhangsels is aan 'n vrywaringsklousule onderhewig. Volledige besonderhede is by beskikbaar.