Seisoengroete

 Season's Greetings                               

Biblioteek Intranet Nuus
Library Intranet News

Departement Biblioteekdienste 

Universiteit van Pretoria 

 
          Department of Library Services 

University of Pretoria

    Page 1 - Page 2 - Page 3

November / Desember 2008 Uitgawe 1
November / December 2008 Issue 1
Die Direkteur se boodskap aan die personeel / The Director’s message to the staff members
In my boodskap aan julle in Januarie 2008 het ek belowe dat 2008 ‘n opwindende jaar gaan wees. Die jaar was inderdaad vol opwindende oomblikke van:
• “Beurtkrag”.
• Hartseer – die afsterwe van ons kollega Charles Ntshangase in tragiese omstandighede en van die familie van verskeie personeellede.
• Opgewondenheid by die personeel van die Gesondheidsdienstebiblioteek toe hulle gesofistikeerde elektronies beheerde deur geweier het om hulle toegang tot die biblioteek te verleen.
• Ens., ens., ens.

Dit was ook ‘n jaar van groot suksesse en prestasies. Die belangrikste:
• Ons het die jaar afgeskop met ‘n “jol” – die “Boekjol”.
• Ons het ‘n aanbeveling van die HEQC ontvang.
• Ons het ‘n reeks suksesvolle en gewilde “60 minutes workshops” aangebied.
• Ons het ‘n skenking van ongeveer R8 miljoen van die Carnegie Corporation van New York ontvang.
• Ons het erkenning ontvang van die Departement vir Onderwysinnovasie vir ons innoverende inligtingsgeletterdheidprogram.
• Ons het die Library Leadership Institute suksesvol geloods.
• Ons het ‘n formele ooreenkoms met die Library of Congress aangegaan vir die voorlegging van digitale materiaal vir opname in die World Digital Library.
• Ens., ens., ens.
Die lys van ons suksesse en prestasies is lank.

Die Biblioteek het hierdie suksesse en prestasies nie self behaal nie. Dit is die resultaat van die harde werk van die Biblioteek se personeel. Dit is om hierdie rede dat ek graag van hierdie geleentheid gebruik maak om julle almal te bedank vir julle harde werk in die loop van die jaar. Ek waardeer julle lojaliteit aan sowel die Biblioteek as die Universiteit.

Ons nader die einde van nie net nog ‘n jaar nie, maar die einde van die 100ste bestaansjaar van hierdie grootse universiteit. Ons is inderdaad bevoorreg om die Universiteit in sy 2e eeu in te lei. Ek hoop dat diegene wat in 2108 die Universiteit se 200 jaar sal vier, trots sal wees op die wyse waarop ons die Universiteit sy 2e eeu help tegemoet gaan het. Dit plaas ‘n groot verantwoordelikheid op ons skouers. Op grond van alles wat ons hierdie jaar bereik het, voel ek seker dat ons hulle nie sal teleur stel nie.

Ek maak van hierdie geleentheid gebruik om elkeen van julle ‘n geseënde, vreugdevolle en vreedsame Kersfees en/of feesgety toe te wens.

Mag die Vader julle seën!

Robert Moropa
DIREKTEUR


In my January 2008 message to you I stated that 2008 promised to be an exciting one in more ways than one. Indeed the year was dotted with moments of:
• “load shedding”
• Sorrow - the passing away of our colleague. Charles Ntshangase under tragic circumstances, and family of several staff members.
• excitement by the Medical Library staff members when their sophisticated electronically operated door refused to let them into the Library
• etc. etc. etc.

This was also the year of major successes and achievements. Most importantly:
• we started the year with a “Jol” i.e.: the “BookJol”
• we received a commendation from the HEQC
• we ran and presented a series of successful and popular 60 minutes workshops
• we received a grant of about R8m from the Carnegie Corporation of New York
• we received recognition from the Department of Education Innovation for our innovative information literacy programme
• we piloted a successful Library Leadership Institute
• we have entered into a formal agreement with the Library of Congress in the USA regarding the submission of digital material to their Digital Library
• etc. etc. etc.
The list of our successes and achievements is long.

The Library did not achieve these successes and achievements by itself. It is the result of the hard work of this Library’s staff. It is for this reason that I wish to take this opportunity to say thank you to all of you for your hard work during the year. I appreciate your dedication and loyalty to both the University and the Library.

You and I are approaching the end of not just another year but the end of the 100th year of the existence of this great University. We are indeed privileged to be the ones that will deliver it into its 2nd century of its existence. I hope that in 2108 when those who will be celebrating the 2nd century of the existence of the University will be proud of us, and of the way we shall have ushered the University into its 2nd century. This places a huge responsibility upon our shoulders. Judging from what we have achieved this year I am certain that we will not let them down.

May I take this opportunity to wish each one of you a blessed, enjoyable and peaceful Christmas and/or festive holiday season.

May the Almighty bless you!

Robert Moropa
DIRECTOR
29 November 2008
 

UPSpace going from strength to strength...

During the past year so many positive things happened with regard to our institutional research repository, UPSpace. If I can just mention a few - we've upgraded to a new version of DSpace and the character problem has been fully solved, we've trained 80+ delegates on setting up their own institutional repositories from A-Z, we've acted as consultants for UNISA in setting up their IR, Amelia attended the 8th International Conference on Dublin Core and Metadata Applications (22 - 26 September 2008) in Berlin, Hettie presented a paper on the role of existing staff within an institutional repository (LIASA), so many of you have started new collections (Virtual Campus Buildings from Architecture, SA Transport Conference Collections from Civil & Biosystems Engineering, Health Sciences Poster Collection, Education Innovation Eduvate Conference Collection, Veterinary Sciences has started a collection for the Onderstepoort Veterinary Institute, a UP Executive Office Collection was established, Pretoriana Journal Collection by our own Special Collections, the online version of Verbum et Ecclesia from Theology etc.), we've hosted a couple of open sessions on UPSpace (attended by more than 120 researchers) and many many more ....

We as a team are extremely grateful for so many blessings .... Our successes are the library and University's successes, and we couldn't have done it without support from our library management and also the help of each staff member involved with this project at the library and on campus. You know who you are. I would love to share especially feedback on the most recent workshop with you, attended by 50 delegates from as far as Norway. The success of this team effort (UP, CSIR, Stellenbosch University, UNISA) can best be described through feedback received from the delegates and sponsor of 5 delegates (INASP):

"Thank you for the update on the IR workshop. It seems to have been a most interesting and useful seminar, and I'm pleased to hear that the participants were able to install a working instance of DSpace. The seminar content appears to have covered absolutely what was needed -- not just the details of software installation / functionality etc., but also the vital prerequisites such as needs analysis, business planning, policies and procedures. I look forward to receiving the feedback from the participant event forms in due course. Should I need to organise future workshops on Dspace/institutional repositories, I hope you might consider offering your services to INASP. Best wishes, Peter Burnett (INASP)"

"I am writing to thank you for the hard work and effort you made on behalf of INASP. I have received extremely good feedback so far from the INASP-sponsored participants, so I think everything went really well. Very best wishes and thanks again, Peter Burnett (INASP)"

“You have set high standards workshops for librarians. That was commendable especially in this era of digital information.”

“I felt that the IR workshop was well structured and well resourced - the IR toolbox is a very valuable, comprehensive and informative guide. MANY THANKS to the IR Team.”

“Weereens net “Baie dankie” vir ‘n uitstekende werkswinkel. Julle reëlings was fantasties, die lokaal uitstekend, die kos hemels en die aanbiedings puik! Dra asb my en Roelien se dank ook oor aan veral Christelle en Leonard, maar ook aan Heila, Amelia, Hettie, Ria en die res wat betrokke was. Welgedaan! Elna Burger (NMMU)”

“I would like to thank you for that kind treatment you accorded me. You were very great in the workshop. I admired your patience and kindness. I have already started to draft a plan of improving our young repository based on what I learned in the Workshop. I will be informing of my progress in due course. Hope I get another opportunity to visit that beautiful country again. Regards Andrew (University of Uganda)”

“The course met more than my expectation. I have found the organisation, content and trainers prepared and knowledgeable of their subject matter. I have to compliment Digital Research Repository (UPSpace) with the workshop. The BEST!!!!. Silistene Venter PricewaterhouseCoopers”

“The course was an eye opener for me and I appreciate getting a chance to attend. The presenters knew their areas well and did a wonderful job. I hope to share the presentations with my colleagues and also to spearhead the IR in my university. Well done and thanks. Agatha (Malawi)”

“First, I wish to thank you and the team for a well organized training. You may never know the value of that training to my institution and our library consortium. INASP is ready to fund a workshop so that I can pass on the skills to my colleagues. I have installed DSpace and its working well. Kondwani Wella, Assistant Librarian, University of Malawi, Kamuzu College of Nursing”

“A well planned, well presented! Eloquent facilitators. The workshop was a great eye-opener on IR as a whole. It was great having to deal with such a big group and many of us as delegates it was first time experience to be exposed to with Dspace and IR in general. Thank you, you informed and handled us so well!!!

“Very informative, interesting and learned a tremendous lot! Excellent workshop; more library staff are involved e.g. information librarians & cataloguers, not only for LIS IT staff.”

“ First all of all I would like to thank you very much for the excellent workshop and the hospitality. I would also like to express my appreciation regarding the attendance and outcome of the meeting. I really hope we will be able to cooperate one way or the other in the future. I will have a meeting later today with two of my colleagues to discuss our proposal and how we can implement some of your ideas in to the proposal. I will come back to you with updates later today or tomorrow morning. Aksel Mjeldheim Head of IT-section Chr. Michelsen Institute Bergen Norway”

“A very good workshop with a nice balance between the different subjects. Not too technical and not too theoretical. Great toolkit.”

“It appears that a lot of commitment went into the organisation of the workshop. The workshop was excellently planned, hosted and presented. I congratulate the organising Team and all resource persons for the job well done. I look forward to future collaboration in our efforts to develop IRs.”

“It was wonderful to have people who are so motivated like you all are. It was a wonderful experience to also interact with people from various organisations moreover, the guys from Africa. Much appreciated.”

You are a GREAT team! Well done! We have many more exciting projects related to UPSpace planned for next year, and will keep you posted.

Contributed by Ina Smith
 

Architecture databases

A need for indexing architecture material was exploited by Prof Hans Wegelin (former professor at the Department of Architecture) and resulted in the creation of bibliographic databases, indexing not only Architecture journals, but also building plans and slides available at the department’s Archive. Known as TOBi, TOPi and TOSi, these databases where searchable only by Karlien van Niekerk at the Architecture Reading Room.
In 2001, with the assistance of Eleta Grimbeeck, Frank Conradie and Leon Messerschmidt, TOBi was upgraded to web access by using Greenstone software, and renamed ArchUP, available to search on the web.
Unfortunately Frank, Leon and Eleta left UP, and the Department of IT could not maintain the database.
But there was an option, we could still get hold of Eleta at Sabinet, and discussions were held to upload ArchUP on the Sabinet server and Sabinet took the responsibility to maintain the database. TOPi followed suit and is now known as PlanUP and TOSi will follow soon…
Students can now search ArchUP on Sabinet, and links to the location of the journal in our Library is provided, thanks Eleta!

The PlanUP material has to be requested from the department and a link is therefore provided to Karlien van Niekerk’s e- mail, but the availability of UPSpace, where digitized material can be uploaded, offered an opportunity to scan and upload the images, and linking from the Sabinet databases.
And that is what is busy happening now…when available on UPSpace, the url is send to Eleta who links the item, and by clicking on the UPSpace url, the record in UPSpace is opened.

A wonderful integrated network!

Contributed by Hettie Groenewald
 

Valuable resources given a new life at special collections


Heidi Visser at the card catalogue
 

 
If Heidi looks pleased about the holes in the catalogue, it is because a dream she has been cherishing since a visit to the national library in Vienna in 2002 is about to come true. It may take two to three years, perhaps even longer, but at least the process has begun and she is right in the middle of it.

We’re talking about the transfer of the old Africana card catalogue onto UPExplore. The two holes represent two drawers that have been removed so that the main entry cards can be checked against the shelves for stock control and then against WorldCat for a bibliographic match that can be exported to UPExplore. Holdings are attached to the WorldCat record before it is exported, thus making the record retrievable via Google and Google Scholar and increasing the world wide visibility of the collection. The project started in June 2008 and with three of us spending time on it every day, just over 2000 items have so far been given a new lease on life.

It is this bringing back to life of some of our library’s dead collections that Heidi has been dreaming about.

“The great demand for information from old and scarce material that I witnessed in Vienna”, she says, “made me think of similar treasures we have here at Merensky, treasures of great research value that are unseen and unheard of because of the drastic change in the way people use libraries and search for information. I consider myself lucky to be working in Africana at a time when one of its major objectives is to increase the visibility of its old collections. It gives me the opportunity to actively participate in the achievement of an ideal.” She added: “Every item added to UPExplore is a personal triumph for me.”

Although he certainly did not know it, it was also a personal triumph for a visiting Australian when he became the first client to spot an old Africana book on UPExplore that he needed for his research. The most recent demand, also through UPExplore, was for a 1869 publication. It is in Afrikaans, as spoken by the Cape Town Islamic community, but in Arabic script and printed in Turkey.

The idea is to eventually transfer the whole catalogue onto UPExplore without physically integrating the old and new collections on the shelves. There is no reclassification and no large scale moving of books.

This method of computerizing the card catalogue has been selected as the easiest and most effective - in the sense of visibility, integration and user friendliness - among a number of alternatives. Digitizing the catalogue was not an option because of the poor typographical condition of many of the older cards and – let it be said – in many instances the poor quality of the cataloguing. Digitization, along with other methods such as the creation of core records on spreadsheets, would also have resulted in a separate database and the necessity of a separate process to attach the holdings on WorldCat, whereas the aim was a single, integrating process.

Fortunately the quality of records on WorldCat is such that they are in many instances an improvement on the card entries in that they are more complete and contain more access points, including subject headings. Another plus is the high hit rate for bibliographic searches - almost hundred percent. It seems our colleagues the world over are doing a grand job in our pursuit of international bibliographic control!

So, when you come across a record on UPExplore with a shelf number that starts with ZAOUV, ZAPROUV, ZPA, ZN or ZR, know that you’re looking at the electronic surrogate of a valuable book that has been as good as buried since the advent of computers. Perhaps you can even try to share in Heidi’s joy and her enthusiasm for its resurrection.

Contributed by Pieter van der Merwe
 
Librarian of the year

This year's Librarian of the year is Dora Akerman of the Central University of Technology, Free State. The first runner up is our own Ujala Satgoor. Congratulations to you Ujala for coming out number 2. The second runner up is Lindiwe Nhlapho of Unisa Library. To give you the perspective of Ujala's achievement, she was selected out a strong team of 8 good quality finalists to occupy the second position.

Congratulations Ujala. Well done. We are proud of you.

Connie Makgoba: Sabinet, Tommy Mathee: Outgoing LIASA President, Ujala Satgoor: Chairperson LIASA Gauteng and Rachel More: Incoming LIASA President.
Award winners: 1st Dora Ackerman (CUT), 2nd Ujala Satgoor (UP), 3rd Lindiwe Nhlapo (UNISA)


Both Ujala and I are members the Representative Council of LIASA. We could not escape being elected as members of the Executive of LIASA. Within the Executive Ujala is responsible for the Membership portfolio. It means she will be responsible, among others, for designing and driving the strategy for rebuilding the membership of our Association. I therefore wish to appeal to those of you who are not members of LIASA or have not renewed their membership to do so as soon as possible.

The following are the members of LIASA Executive:
Rachel More (President)
Naomi Haasbroek (President - Elect)
Judy Henning (Secretary)
Karin Kitchin (Treasurer)
Rebecca Senyolo (PRO)

Ujala Satgoor (Responsible for Membership)
Flippie van der Walt (Responsible for CEPD)
Nazeem Hardy (Responsible for Branch and Interest Groups)
Robert Moropa (Responsible for Constitutional matters)
The new leadership of our Association is determined to build a strong, effective and professional LIASA. Please support us. Our profession needs a strong LIASA. Without your support the task of building a strong Association will be difficult if not impossible.

Contributed by Robert Moropa
 

AIS Intranet Newsletter Publication / Publikasie van die AI Intranet Nuusbrief

Indien jy enige kommentaar of voorstelle oor die nuusbrief het, epos ons asseblief by diana.gerritsen@up.ac.za - ons hoor graag jou opinie.

If you have any comments or suggestions about our newsletter, then please mail us on diana.gerritsen@up.ac.za - we are very keen to hear your opinions.

To contribute, please e-mail Diana Gerritsen. Contributions can be in Afrikaans or English.

Om 'n bydrae te maak e-pos asb. vir Diana Gerritsen. Bydraes kan in Afrikaans of Engels wees.

 

Events these months ...
Gebeure dié

maande ...

 

November

is

   Red Ribbon /

Quality / Sun smart awarness


Month / Maand

2

Big Walk

3-7

SADC Malaria Week

4 Dinsdagoggend Personeelvergadering / Tuesday Morning Staff meeting
5-8 Professional Development Programme

5

National Children's Day

10-14

National Quality Week

11

Remembrance Day

 

Miltilingualism Week

14

SADC Malaria Day

 

World Diabetes Day

World Quality Day

16

International Day of Tolerance

19 Library Management Forum Meeting

20

Africa Industrialisation Day

Universal Children's Day

21

World Television Day

World Hello Day

  State of the Library Function

25

International day for the elimination of Violence aga

inst Women

25/11 -10/12

16 Days of Activism on No Violence against Women
28 Buy Nothing Day

 

December

is

    Sun smart awarness

Month / Maand

 

1 World Aids day
2 International Day of the Ablition of Slavery
3 International Day of Disabled Persons
3 Academic Year end
5 Gauteng Schools close
  International Volunteer Day
7 World Indigenous Peoples conference on Education (WIPC:E) 2008
  International Civil Aviation Day
9 World Patient Safety Day
10 International Human Rights Day
14 International Children's Day of Broadcasting
16 Day of Reconciliation
18 International Migrants Day
20 International Human Solidarity Day
23 University closes at 10:00 until and including 4 January 2009

25

Kersdag /

Christmas Day

26 Welwillendheidsdag / Day of Goodwill

 

November

Birthdays /
Verjaarsdae

 

1 Samuel Hobyane
2 Mart Muller
3 Kabelo Mbalane
5 Mnr J J Schoeman
  Sophi Silinda
6 Mlungisi Mahlangu
9 Sonja Delport
10 Kate Moseley
11 Jeffrey Mashapa
16 Mev M Roux
20 Diana Gerritsen
21 Mr M H Phala
23 Hilda Kriel
25 Patrick Maibelo
28 Mnr S H Willers
29 David Maseko
  Mnr Tonie Grobler
  Mnr Vincent Henwood

December Birthday's Desember Verjaarsdae

1 Marie Swanepoel
15 Elsa Coertze
18 Heila Pienaar
  Fana Mgidi
  Joseph Makgalemele
28 Miss P P Mngxongo
29 Christelle Steyn
  Asia Matlala
31 Julene Vermeulen
  Rachel Phahla
  Ivy Segoe
  Moses Phala

 

 
"Ek beskou titels en grade as dinge van hoogs verbygaande aard. Dit is die mens wat van belang is, en nie sy fraiings nie."
 

~ Hennie Aucamp ~

"Believe in yourself!

Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy."


Norman Vincent Peale

 


For inquiries, comments or contributions to this newsletter, please contact the Editor

This message and attachments are subject to a disclaimer. Please refer to www.it.up.ac.za/documentation/governance/disclaimer/ for full details. / Hierdie boodskap en aanhangsels is aan 'n vrywaringsklousule onderhewig. Volledige besonderhede is by www.it.up.ac.za/documentation/governance/disclaimer/ beskikbaar.