Direkteur se boodskap aan die personeel / The Director’s
message to the staff members
my boodskap aan julle in Januarie 2008 het ek belowe dat
2008 ‘n opwindende jaar gaan wees. Die jaar was inderdaad
vol opwindende oomblikke van:
• Hartseer – die afsterwe van ons kollega Charles Ntshangase
in tragiese omstandighede en van die familie van verskeie
• Opgewondenheid by die personeel van die Gesondheidsdienstebiblioteek
toe hulle gesofistikeerde elektronies beheerde deur geweier
het om hulle toegang tot die biblioteek te verleen.
• Ens., ens., ens.
Dit was ook ‘n jaar van groot suksesse
en prestasies. Die belangrikste:
• Ons het die jaar afgeskop met ‘n “jol” – die “Boekjol”.
• Ons het ‘n aanbeveling van die HEQC ontvang.
• Ons het ‘n reeks suksesvolle en gewilde “60 minutes
• Ons het ‘n skenking van ongeveer R8 miljoen van die
Carnegie Corporation van New York ontvang.
• Ons het erkenning ontvang van die Departement vir Onderwysinnovasie
vir ons innoverende inligtingsgeletterdheidprogram.
• Ons het die Library Leadership Institute suksesvol geloods.
• Ons het ‘n formele ooreenkoms met die Library of Congress
aangegaan vir die voorlegging van digitale materiaal vir
opname in die World Digital Library.
• Ens., ens., ens.
Die lys van ons suksesse en prestasies is lank.
Die Biblioteek het hierdie suksesse en
prestasies nie self behaal nie. Dit is die resultaat van
die harde werk van die Biblioteek se personeel. Dit is
om hierdie rede dat ek graag van hierdie geleentheid gebruik
maak om julle almal te bedank vir julle harde werk in
die loop van die jaar. Ek waardeer julle lojaliteit aan
sowel die Biblioteek as die Universiteit.
Ons nader die einde van nie net nog ‘n
jaar nie, maar die einde van die 100ste bestaansjaar van
hierdie grootse universiteit. Ons is inderdaad bevoorreg
om die Universiteit in sy 2e eeu in te lei. Ek hoop dat
diegene wat in 2108 die Universiteit se 200 jaar sal vier,
trots sal wees op die wyse waarop ons die Universiteit
sy 2e eeu help tegemoet gaan het. Dit plaas ‘n groot verantwoordelikheid
op ons skouers. Op grond van alles wat ons hierdie jaar
bereik het, voel ek seker dat ons hulle nie sal teleur
Ek maak van hierdie geleentheid gebruik
om elkeen van julle ‘n geseënde, vreugdevolle en
vreedsame Kersfees en/of feesgety toe te wens.
Mag die Vader julle seën!
my January 2008 message to you I stated that 2008 promised
to be an exciting one in more ways than one. Indeed the
year was dotted with moments of:
• “load shedding”
• Sorrow - the passing away of our colleague. Charles
Ntshangase under tragic circumstances, and family of several
• excitement by the Medical Library staff members when
their sophisticated electronically operated door refused
to let them into the Library
• etc. etc. etc.
was also the year of major successes and achievements.
• we started the year with a “Jol” i.e.: the “BookJol”
• we received a commendation from the HEQC
• we ran and presented a series of successful and popular
60 minutes workshops
• we received a grant of about R8m from the Carnegie Corporation
of New York
• we received recognition from the Department of Education
Innovation for our innovative information literacy programme
• we piloted a successful Library Leadership Institute
• we have entered into a formal agreement with the Library
of Congress in the USA regarding the submission of digital
material to their Digital Library
• etc. etc. etc.
The list of our successes and achievements is long.
Library did not achieve these successes and achievements
by itself. It is the result of the hard work of this Library’s
staff. It is for this reason that I wish to take this
opportunity to say thank you to all of you for your hard
work during the year. I appreciate your dedication and
loyalty to both the University and the Library.
and I are approaching the end of not just another year
but the end of the 100th year of the existence of this
great University. We are indeed privileged to be the ones
that will deliver it into its 2nd century of its existence.
I hope that in 2108 when those who will be celebrating
the 2nd century of the existence of the University will
be proud of us, and of the way we shall have ushered the
University into its 2nd century. This places a huge responsibility
upon our shoulders. Judging from what we have achieved
this year I am certain that we will not let them down.
I take this opportunity to wish each one of you a blessed,
enjoyable and peaceful Christmas and/or festive holiday
the Almighty bless you!
29 November 2008
going from strength to strength...
the past year so many positive things happened with regard
to our institutional research repository, UPSpace. If
I can just mention a few - we've upgraded to a new version
of DSpace and the character problem has been fully solved,
we've trained 80+ delegates on setting up their own institutional
repositories from A-Z, we've acted as consultants for
UNISA in setting up their IR, Amelia attended the 8th
International Conference on Dublin Core and Metadata Applications
(22 - 26 September 2008) in Berlin, Hettie presented a
paper on the
role of existing staff within an institutional repository
(LIASA), so many of you have started new collections (Virtual
Campus Buildings from Architecture, SA
Transport Conference Collections from Civil &
Biosystems Engineering, Health
Sciences Poster Collection, Education
Innovation Eduvate Conference Collection, Veterinary
Sciences has started a collection for the Onderstepoort
Veterinary Institute, a UP
Executive Office Collection was established, Pretoriana
Journal Collection by our own Special Collections,
the online version of Verbum
et Ecclesia from Theology etc.), we've hosted a couple
of open sessions on UPSpace (attended by more than 120
researchers) and many many more ....
We as a team are extremely grateful for so many blessings
.... Our successes are the library and University's successes,
and we couldn't have done it without support from our
library management and also the help of each staff member
involved with this project at the library and on campus.
You know who you are. I would love to share especially
feedback on the most recent workshop with you, attended
by 50 delegates from as far as Norway. The success of
effort (UP, CSIR, Stellenbosch University, UNISA)
can best be described through feedback received from the
delegates and sponsor of 5 delegates (INASP):
you for the update on the IR workshop. It seems to have
been a most interesting and useful seminar, and I'm pleased
to hear that the participants were able to install a working
instance of DSpace. The seminar content appears to have
covered absolutely what was needed -- not just the details
of software installation / functionality etc., but also
the vital prerequisites such as needs analysis, business
planning, policies and procedures. I look forward to receiving
the feedback from the participant event forms in due course.
Should I need to organise future workshops on Dspace/institutional
repositories, I hope you might consider offering your
services to INASP. Best wishes, Peter Burnett (INASP)"
"I am writing to thank you for the hard work and
effort you made on behalf of INASP. I have received extremely
good feedback so far from the INASP-sponsored participants,
so I think everything went really well. Very best wishes
and thanks again, Peter Burnett (INASP)"
have set high standards workshops for librarians. That
was commendable especially in this era of digital information.”
felt that the IR workshop was well structured and well
resourced - the IR toolbox is a very valuable, comprehensive
and informative guide. MANY THANKS to the IR Team.”
net “Baie dankie” vir ‘n uitstekende werkswinkel. Julle
reëlings was fantasties, die lokaal uitstekend, die
kos hemels en die aanbiedings puik! Dra asb my en Roelien
se dank ook oor aan veral Christelle en Leonard, maar
ook aan Heila, Amelia, Hettie, Ria en die res wat betrokke
was. Welgedaan! Elna Burger (NMMU)”
would like to thank you for that kind treatment you accorded
me. You were very great in the workshop. I admired your
patience and kindness. I have already started to draft
a plan of improving our young repository based on what
I learned in the Workshop. I will be informing of my progress
in due course. Hope I get another opportunity to visit
that beautiful country again. Regards Andrew (University
course met more than my expectation. I have found the
organisation, content and trainers prepared and knowledgeable
of their subject matter. I have to compliment Digital
Research Repository (UPSpace) with the workshop. The BEST!!!!.
Silistene Venter PricewaterhouseCoopers”
course was an eye opener for me and I appreciate getting
a chance to attend. The presenters knew their areas well
and did a wonderful job. I hope to share the presentations
with my colleagues and also to spearhead the IR in my
university. Well done and thanks. Agatha (Malawi)”
I wish to thank you and the team for a well organized
training. You may never know the value of that training
to my institution and our library consortium. INASP is
ready to fund a workshop so that I can pass on the skills
to my colleagues. I have installed DSpace and its working
well. Kondwani Wella, Assistant Librarian, University
of Malawi, Kamuzu College of Nursing”
well planned, well presented! Eloquent facilitators. The
workshop was a great eye-opener on IR as a whole. It was
great having to deal with such a big group and many of
us as delegates it was first time experience to be exposed
to with Dspace and IR in general. Thank you, you informed
and handled us so well!!!
informative, interesting and learned a tremendous lot!
Excellent workshop; more library staff are involved e.g.
information librarians & cataloguers, not only for
LIS IT staff.”
First all of all I would like to thank you very much for
the excellent workshop and the hospitality. I would also
like to express my appreciation regarding the attendance
and outcome of the meeting. I really hope we will be able
to cooperate one way or the other in the future. I will
have a meeting later today with two of my colleagues to
discuss our proposal and how we can implement some of
your ideas in to the proposal. I will come back to you
with updates later today or tomorrow morning. Aksel Mjeldheim
Head of IT-section Chr. Michelsen Institute Bergen Norway”
very good workshop with a nice balance between the different
subjects. Not too technical and not too theoretical. Great
appears that a lot of commitment went into the organisation
of the workshop. The workshop was excellently planned,
hosted and presented. I congratulate the organising Team
and all resource persons for the job well done. I look
forward to future collaboration in our efforts to develop
was wonderful to have people who are so motivated like
you all are. It was a wonderful experience to also interact
with people from various organisations moreover, the guys
from Africa. Much appreciated.”
are a GREAT team! Well done! We have many more exciting
projects related to UPSpace planned for next year, and
will keep you posted.
by Ina Smith
need for indexing architecture material was exploited
by Prof Hans Wegelin (former professor at the Department
of Architecture) and resulted in the creation of bibliographic
databases, indexing not only Architecture journals, but
also building plans and slides available at the department’s
Archive. Known as TOBi, TOPi and TOSi, these databases
where searchable only by Karlien van Niekerk at the Architecture
In 2001, with the assistance of Eleta Grimbeeck, Frank
Conradie and Leon Messerschmidt, TOBi was upgraded to
web access by using Greenstone software, and renamed ArchUP,
available to search on the web.
Unfortunately Frank, Leon and Eleta left UP, and the Department
of IT could not maintain the database.
But there was an option, we could still get hold of Eleta
at Sabinet, and discussions were held to upload ArchUP
on the Sabinet server and Sabinet took the responsibility
to maintain the database. TOPi followed suit and is now
known as PlanUP and TOSi will follow soon…
Students can now search ArchUP on Sabinet, and links to
the location of the journal in our Library is provided,
PlanUP material has to be requested from the department
and a link is therefore provided to Karlien van Niekerk’s
e- mail, but the availability of UPSpace, where digitized
material can be uploaded, offered an opportunity to scan
and upload the images, and linking from the Sabinet databases.
And that is what is busy happening now…when available
on UPSpace, the url is send to Eleta who links the item,
and by clicking on the UPSpace url, the record in UPSpace
wonderful integrated network!
by Hettie Groenewald
resources given a new life at special collections
Visser at the card catalogue
Heidi looks pleased about the holes in the catalogue,
it is because a dream she has been cherishing
since a visit to the national library in Vienna
in 2002 is about to come true. It may take two
to three years, perhaps even longer, but at least
the process has begun and she is right in the
middle of it.
We’re talking about the transfer
of the old Africana card catalogue onto UPExplore.
The two holes represent two drawers that have
been removed so that the main entry cards can
be checked against the shelves for stock control
and then against WorldCat for a bibliographic
match that can be exported to UPExplore. Holdings
are attached to the WorldCat record before it
is exported, thus making the record retrievable
via Google and Google Scholar and increasing
the world wide visibility of the collection.
The project started in June 2008 and with three
of us spending time on it every day, just over
2000 items have so far been given a new lease
It is this bringing back to
life of some of our library’s dead collections
that Heidi has been dreaming about.
“The great demand for information
from old and scarce material that I witnessed in Vienna”,
she says, “made me think of similar treasures we have
here at Merensky, treasures of great research value
that are unseen and unheard of because of the drastic
change in the way people use libraries and search
for information. I consider myself lucky to be working
in Africana at a time when one of its major objectives
is to increase the visibility of its old collections.
It gives me the opportunity to actively participate
in the achievement of an ideal.” She added: “Every
item added to UPExplore is a personal triumph for
Although he certainly did not know
it, it was also a personal triumph for a visiting
Australian when he became the first client to spot
an old Africana book on UPExplore that he needed for
his research. The most recent demand, also through
UPExplore, was for a 1869 publication. It is in Afrikaans,
as spoken by the Cape Town Islamic community, but
in Arabic script and printed in Turkey.
The idea is to eventually transfer the whole catalogue
onto UPExplore without physically integrating the
old and new collections on the shelves. There is no
reclassification and no large scale moving of books.
This method of computerizing the card
catalogue has been selected as the easiest and most
effective - in the sense of visibility, integration
and user friendliness - among a number of alternatives.
Digitizing the catalogue was not an option because
of the poor typographical condition of many of the
older cards and – let it be said – in many instances
the poor quality of the cataloguing. Digitization,
along with other methods such as the creation of core
records on spreadsheets, would also have resulted
in a separate database and the necessity of a separate
process to attach the holdings on WorldCat, whereas
the aim was a single, integrating process.
Fortunately the quality of records
on WorldCat is such that they are in many instances
an improvement on the card entries in that they are
more complete and contain more access points, including
subject headings. Another plus is the high hit rate
for bibliographic searches - almost hundred percent.
It seems our colleagues the world over are doing a
grand job in our pursuit of international bibliographic
So, when you come across a record
on UPExplore with a shelf number that starts with
ZAOUV, ZAPROUV, ZPA, ZN or ZR, know that you’re looking
at the electronic surrogate of a valuable book that
has been as good as buried since the advent of computers.
Perhaps you can even try to share in Heidi’s joy and
her enthusiasm for its resurrection.
by Pieter van der Merwe
of the year
year's Librarian of the year is Dora Akerman of the Central
University of Technology, Free State. The first runner up
is our own Ujala Satgoor. Congratulations to you Ujala for
coming out number 2. The second runner up is Lindiwe Nhlapho
of Unisa Library. To give you the perspective of Ujala's
achievement, she was selected out a strong team of 8 good
quality finalists to occupy the second position.
Congratulations Ujala. Well done. We are proud of you.
Makgoba: Sabinet, Tommy Mathee: Outgoing LIASA President,
Ujala Satgoor: Chairperson LIASA Gauteng and Rachel
More: Incoming LIASA President.
winners: 1st Dora Ackerman (CUT), 2nd Ujala Satgoor
(UP), 3rd Lindiwe Nhlapo (UNISA)
Both Ujala and I are members the Representative Council
of LIASA. We could not escape being elected as members of
the Executive of LIASA. Within the Executive Ujala is responsible
for the Membership portfolio. It means she will be responsible,
among others, for designing and driving the strategy for
rebuilding the membership of our Association. I therefore
wish to appeal to those of you who are not members of LIASA
or have not renewed their membership to do so as soon as
The following are the members of LIASA Executive:
Rachel More (President)
Naomi Haasbroek (President - Elect)
Judy Henning (Secretary)
Karin Kitchin (Treasurer)
Rebecca Senyolo (PRO)
Ujala Satgoor (Responsible for Membership)
Flippie van der Walt (Responsible for CEPD)
Nazeem Hardy (Responsible for Branch and Interest Groups)
Robert Moropa (Responsible for Constitutional matters)
The new leadership of our Association is determined to build
a strong, effective and professional LIASA. Please support
us. Our profession needs a strong LIASA. Without your support
the task of building a strong Association will be difficult
if not impossible.
by Robert Moropa
AIS Intranet Newsletter Publication / Publikasie van
die AI Intranet Nuusbrief
Indien jy enige kommentaar of
voorstelle oor die nuusbrief het, epos ons asseblief by
- ons hoor graag jou opinie.
you have any comments or suggestions about our newsletter,
then please mail us on
we are very keen to hear your opinions.
Contributions can be in Afrikaans or English.
Om 'n bydrae
te maak e-pos asb. vir
Bydraes kan in Afrikaans of Engels wees.
Events these months ...
J J Schoeman
M H Phala
S H Willers
P P Mngxongo
titels en grade as dinge van hoogs verbygaande aard. Dit
is die mens wat van belang is, en nie sy fraiings nie."
faith in your abilities! Without a humble but reasonable
confidence in your own powers you cannot be successful