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Biblioteek Intranet Nuus
Library Intranet News


Departement Biblioteekdienste 

Universiteit van Pretoria 

          Department of Library Services 

University of Pretoria


        September 2009 Uitgawe 1 • September 2009 Issue 1  

Library Director of Ardhi University, Tanzania, visited the Merensky II Library


Dr Sophia R Lukwale, University Library Director of Ardhi University, Tanzania, visited the UPLS during 26-29 July 2009. She was interested in interacting with colleagues responsible for the e-Strategy (UPeTD, OpenUP, digitisation, the Library web and repositories), Information Literacy programmes & innovations, and the services and products of the Education Faculty Library. 


Ardhi University is one of the newly established public universities in Tanzania. Established about three years ago, "Ardhi University" (the then UCLAS)  was a constituent college of the University of Dar es Salaam since July 1996. Ardhi University Library has a similar historical development. 


My sincere thanks to all colleagues who contributed to Dr Lukwale's visit and to Una Mgwenya for making all the arrangements.

                                                                                                                                       Dr Sophia R Lukwale and Mr Robert Moropa

Contributed by Ujala Satgoor


Project JJ and the Health Sciences Libraries


It all started early on a cold April morning in 2005 on the parking area of the Olympus residence of the Faculty of Health Sciences.  Three students, Frans Ndotoro, Israel Dongwe and Odwin Gulwe met there at 05:00 for their daily prayer meeting.  You have a wonderful view of Pretoria from this site, but you also look down on Voortrekkers Road – a road infamous for its street racing and homeless people sleeping on the sidewalks.


They were deeply concerned about the well-being of the people with no jobs and homes and realised that if they feel the cold, it must be much worse for their homeless brothers and sisters.  They decided to do something and discussed the issue with their class leader, Angela Smith.  Angela created the opportunity for them to discuss the issue with their fellow students – and Project JJ was born.  The name comes from Jeans and Jerseys, because their first objective was to collect clothes for needy people in the community.  They collected 250 items, which they distributed at a shelter at Salvokop.


They changed their collection strategy in 2006 and this is where the Health Sciences Libraries became part of the project.  Frans asked the Medical- and Basic Medical Sciences libraries to serve as collection points.  With 2 boxes in every library, 350 items were collected. They divided the clothes between the shelters in Sunnyside and Salvokop, and the day of their visit was documented on a video, so that anyone could see what a huge difference a warm jersey can make to a person’s life.


They started with tutoring classes at the shelters and concentrated on English, Maths, Science and Biology for the Grade 9-12 learners.  They also used the opportunity to get motivational speakers to talk to the children. Project JJ is so successful that it is now driven by a committee of 9 students, which include students from other disciplines such as Nursing and Dentistry.  The clothes drive delivered about 930 items, which gave them the opportunity to deliver a service to other shelters as well. 


The students started an outreach project to Mozambique at the end of 2007 after they were approached by people at a shelter in Lorenco Marques.  The centre has a school for children from Grade R – 7.  All the teachers are volunteers and the children are mostly orphans – either from the war or from AIDS.  The group spent a week at the shelter during which time they helped to run the school, support the teachers and started a gardening project.  The lack of study material, books and stationary spoke to them and they decided to make that the focus for 2008.  Eleven students went to Mozambique in June 2008 with clothes, stationary, canned food and toiletries. 


They spent a lot of time on health education and conducted seminars on Tuberculosis, HIV, hygiene and STD’s.  The Dentistry students ensure that oral hygiene gets a good portion of the time in these sessions.  They also practised their skills as future healthcare workers.  They had ample opportunity with 250 children and 50 adults with very limited access to health care.  The people were very interested and took notes at the seminars and promised to share the information with other people in the community.  They begged the students to come back in the future.


In 2009 the staff of the Health Sciences- and Basic Medical Sciences Libraries decided to adopt this project as our main community engagement project for the year.  Frans Ndotoro, Kabelo Nzima and Magriet Lee planned  the drive that involved all the library staff members and the Faculty.  Pamphlets and lollypops were distributed and we used the plasma screen in the foyer of the HW Snyman building to promote the work of Project JJ and market the drive.


All the information specialists had to compile a pamphlet on topics such as Sex Education, TB, Breastfeeding, etc. and the information assistants did their part with pamphlets on topics such as the days of the week, basic maths and numbers, which can be used in primary education.  All the pamphlets were printed on coloured paper. We bought stationary which the students could sponsor.  They could also write a message on a bookmark to the children in Mozambique. We continued the collection of clothes and got bags full of very useful stuff.  The students contributed so much money as part of their sponsorship that we went back to the shops and bought even more stationary and some food and toiletries as well.


Thirteen students left on 4th April for Mozambique with all the bags and boxes and arrived there the same evening.  They divided their group into two teams: a Medical- and a Gardening team. The members of Medical team were responsible for the health seminars and medical assistance every morning, in which the pamphlets were used extensively.  The members of the community were grateful for the seminars and mentioned that they received much more information than they got from the clinics. They donated the pamphlets at the end of their visit to the clinics for future use.  The gardening team helped the community to start a vegetable garden and create a compost hole for future use.

The students wrote a play on HIV which they used at the schools and it made a big impression on the community as well. The students distributed the clothes, stationary and sweets on the last day of their visit and they had enough for all of the children.  The members of the community bookmarks went to the primary school children as a special message to them. The members of the community have also asked them to come back next year. 

Frans Ndotoro sit in front (with red shirt)


Frans sees the biggest challenge in the community for the teachers to improve their education as they only have a Grade 12 education and are exploring ways of improving their situation.  This help can  effect the whole community in a positive way.  He emphasised the role the library played in the success of the visit and the long-term improvement on the quality of life of the people.


We decided to focus on a local project next year.  It was a good experience for all the library staff.  It was much more than contributing money or clothes – everyone had to use his or her creativity in developing the pamphlets and we are all a lot more grateful for the opportunities we have in life.




Contributed by Magriet Lee


LIASA CICD Winter Seminar


Annette Ingram and Mmakgoshi Prescilla Reetseng, Information Specialist (Cataloguers) in the Library Technical Services Department of the Merensky Library, attended the first day of the LIASA CICD Winter Seminar held on the 29th June 2009 at the National Library of South Africa, Pretoria.


The purpose of the day was to keep librarians abreast of new developments and trends in the library and information sector and the focus was on Academic and Research libraries. Ms Ujala Satgoor was the Programme Director. She provided valuable comments and encouraged dialogue from the delegates. Mr John Tsebe welcomed the delegates, introduced the speakers of the day and thanked seminar organisers and the Carnegie Corporation of New York for its financial support towards the seminar.


Mr Robert Moropa was invited as the first speaker. He spoke about what the university expects from the library and outlined the University of Pretoria Merensky Library’s mandate, which is to manage academic information and knowledge and to lead the university in information and knowledge innovation. He emphasised that librarians should think out of the box and adapt to new ways of delivering service to clients. They should acknowledge the paradigm shift and not stick to answering information queries with answers that were relevant in the past as they might mean nothing to the user today (back to zero). They should use new technology and should not believe that they are “just” librarians and therefore cannot add value to the university. Mr Moropa also mentioned that if he had enough money his wishes would be to develop the skills and expertise of the UP staff, to bring experts to evaluate and decide if the present Merensky building still served its purpose and to establish a state of the art training programme for clients.


Dr Abbey Ngoepe spoke about the role played by libraries in assuring and promoting quality in higher education institutions. He also emphasised the fact that librarians are not just mere librarians and that libraries have a critical role in supporting the core functions of the university: teaching and learning, research and community engagement. Libraries assist their institutions to strive for continuous excellence. He said that the inputs and processes of libraries should be evaluated regularly, internally and externally to ensure that they still meet the minimum standards requirements. Libraries should maintain up-to-date collections to support programmes because lack of resources will affect accreditation of new programmes, reviewing of existing programmes and the institutional audit. A library that provides quality service is an asset to the university it serves as it upgrades the integrity of the university and the quality of the graduates.


Ms Hannie Sander spoke about the future of university libraries and the challenges posed by the so-called “millenials” to whom technology is a way of life. University libraries should adapt and provide new kinds of services for these new clients as well as the older clients. Prof Archie Dick challenged LIASA to be involved in the training and development of a new generation of librarians. Ms Clare Walker talked about the research librarian and the challenges posed by new ways of doing research. She emphasised the fact that, although researchers might think that they can do everything by themselves by using the Internet and other available electronic resources, research librarians still have a crucial role to play in the research process and their skills and efforts should not to be taken for granted.


Dr Daisy Selematsela & Dr Martie van Deventer gave the delegates guidelines on how to facilitate leadership continuity and build talent and capacity within the National System of Innovation (NSI):

  • Succession/Retention plan

  • Talent management

  • Competencies

Mr Isaia Mphaphuli informed us that ETDP-SETA has forged a relationship with LIASA which is geared at providing the LIS with training and development.


All the speakers encouraged delegates to change their attitudes towards the profession and to learn more about new technologies as the information needs of our clients are changing. We have to adapt to new environments in order to remain relevant in the 21st century.


We would like to thank Management for the opportunity to attend the seminar.


Contributed by  Mmakgoshi Prescilla Reetseng


SLIS workshop on the formulation of an e-Strategy for your library


On Friday, 28 August 2009 Drs Martie van Deventer and Heila Pienaar facilitated a SLIS workshop on the formulation of an e-Strategy for your library at Mintek, Johannesburg. It was a highly interactive workshop that was attended by about 45 special librarians from all over the country. Martie concentrated on the use of the SWOT-methodology, while Heila used the Balanced Scorecard framework to demonstrate the formulation of an Library 2 e-Strategy. The presentation: “Using the Balanced Scorecard to formulate your Library’s e-Strategy” is available at:




Contributed by Hiela Pienaar


September boek van die maand / September book of the month


Flora Herscheliana : Sir John and Lady Herschel at the Cape 1834 to 1838 / Brian Warner  and John Rourke





Contributed by Katrien Malan


Flora Herscheliana; Sir John and Lady Herchel at the Cape 1834 to 1838


Sir John Herschel (1792-1871) has long been recognized as one of Britain's great nineteenth century scientists.  His accomplishments in astronomy, mathematics and physics are well known, but this publications focuses on his private interest in botanical matters.

A visit to the Cape of Good Hope from 1834 to 1838 to survey the southern skies exposed Herschel to another great natural wonder - the beauty and diversity of the Cape Flora.  The profound impact this encounter had on both John and his wife Margaret resulted in a magnificent portfolio of botanical drawings, outlined by John using a camera lucida for scientific accuracy and painted in watercolours by Margaret. Herschel's restless, analytical mind also led him to consider deeper issues, among them the morphology of bulbs, the diversity of species, and botanical scents and perfumes.


Something about the authors:

Professor Brian Warner, Head of the Department of Astronomy at the University of Cape Town, trained as an astrophysicist at University College London, and has D.Sc degrees both from the University of London and Oxford University.  Although principally an observational astronomer, his interest in the history of astronomy at the Cape has resulted in the publication of seven books and about twenty articles.


Dr John Rourke, Curator of the Compton HerbariumNational Botanical Institute, Kirstenbosch, studied botany at the University of Cape Ton where he was awarded the degrees of M.S.c and Ph.D. His special research interest is in the systematics and phylogeny of the family Proteaceae.  He has published extensively on all fourteen genera of this family in southern Africa, including two popular works, Proteas of Southern Africa (Cape Tons, 1980, 1982) and the elephant folio volume, Mimetes (Cape Town, 1982. Botanical history is another of his fields of interest in which he has co-authored several works, notably those on the famous eighteenth-century botanical explorers, Carl peter Thunberg and William Paterson, the latter published by the Brenthurst Press in 1981. Dr Rourke was elected one of the select group of only fifty Foreign Members of the Linnean Society of London in 1996


Library Intranet Newsletter Publication / Publikasie van die Biblioteek Intranet Nuusbrief


Indien jy enige kommentaar of voorstelle oor die nuusbrief het, epos ons asseblief by - ons hoor graag jou opinie.


If you have any comments or suggestions about our newsletter, then please mail us on - we are very keen to hear your opinions.


 j I J ? o Q


To contribute, please e-mail Diana Gerritsen. Contributions can be in Afrikaans or English.


Om 'n bydrae te maak e-pos asb. vir Diana Gerritsen. Bydraes kan in Afrikaans of Engels wees.




Events this

month ...
Gebeure dié

maand ...






Toerisme / Tourism

  Month / Maand





Lectures commerce (Quarter 4/Semester 2)


Information Technology Meeting


Secretaries Day


Library Exco Meeting


Pharmacy Week


Back week


Lentedag/Spring Day


International Fetal Alcohol Syndrome Day


Document Collection Subcommittee Meeting


World Oral Health Day


Quality Team Meeting


Exco Meeting


National Attention Deficit Hypersensitivity Disorder Day (ADHD)


Infection Control Week


Stroke Week


Library Exco Meeting


World Alzheimer's Day


World Retina Week


Quality Team Meeting


Lectures end for September recess


Erfenisdag/Heritage Day


September recess


Exco Meeting


World Heart Day


World Rabies Day


Library Management Forum Meeting


e-Service Steering Committee Meeting




Birthdays this

month ...

Verjaarsdae dié

maand ...





David Mahlangu


Marquerite nel


Alet Nell


Heidi Visser


Magda Engelbrecht


Helmien van der Berg


Moitshepi Thuso Mathulwe


Eridine Roux


Madira Makhubela


Maggie Moropane


Zebulon Malatsi


Sonja du Plessis


A Roberts


Barend Steyn


Heleen Steyn


M G Ramafemo


Abel Maboko


Annemarie Pienaar


Jacob T Mothutsi


Erica van der Westhuizen


Simon Grimbeek


Bettie de Kock






"A simple positive gesture can make a world of difference in a person's life.
We all impact each other's lives."


Catherine Pulsifer




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