Biblioteek

 

Nuus

 

Library

 

News

 

 

Departement Biblioteekdienste 

Universiteit van Pretoria 

 
          Department of Library Services 

University of Pretoria

 

 

        Lente/Somer 2012 Uitgawe 1 • Spring/Summer 2012 Issue 1  

 

Spring/Summer

 

 

Lente/Somer

 

2012

 

 

In this issue: / In hierdie uitgawe:

___________________________________________

October/Oktober
November
Desember/December
Birthdays/Verjaarsdae
Staff news / Personeelnuus
Did you know? / Het jy geweet?
 

Letter from the Editors

Ambassador of Azerbaijan donates books to the Merensky Library

Book donation from the International Society for Science and Religion (ISSR)

Time for silence

The e-Strategy Marketing and Training Event - September 2012

The E-Strategy Workshops and Symposium

The story of the Service for Students with Special Needs

SA Textbook.Net system

ETD2012, the 15th International Symposium on Electronic Theses and Dissertations in Lima, Peru

Eish – Sjoe – Wow!!

Waar’s die Biblioteek?

Toxic emotions in the workplace

New e-Books
Special Collections book of the month

 

 

Oktober/October

 

Mental Health Awareness Month

Breast Cancer Awareness Month

Eye Care Awareness Month

 

UPLS Exco Meeting 
  International Day for Older Persons
  National Inherited Disorders Day
  World Habitat Day
2 International Day of Non-Violence
3 e-Steering Committee Meeting
4 Skole begin (kwartaal 4) / Schools starts (4th term)
8 UPLS Exco Meeting 
9 e-Service Meeting
  Partnership against AIDS Anniversary
  International English Spelling Day
9-15 National Nutrition Week
10 World Mental Health Day
  International Day for Natural Disaster Reduction
11 World Sight Day
12 World Arthritis Day
  National Bandana Day
12-20 World Bone and Joint Week
13 World Hospice Palliative Care Day
15 UPLS Exco Meeting 
  National Foetal Alcohol Syndrome Day
15-19 National Obesity Week
16 Information Specialists Meeting
  World Food Day
  World Spine Day
  World Trauma Day
  International Day for the Eradication of Poverty
19 UP Secretaries' Function
20 National Down Syndrome Day
  World Osteoporosis Day
22 UPLS Exco Meeting 
23 e-Service Meeting
  National Iodine Deficiency Disorder Day
24 Faculty Library Managers Meeting / Bestuurders van Fakulteitsbiblioteke vergadering
  World Polio Day
  United Nations Day
  UNICEF Day for Change
29 Library Advisory Committee Meeting
  UPLS Exco Meeting
  World Stroke Day
30 Commemoration of African Food and Nutrition Security Day
 

 

November

 

Red Ribbon Month

Quality Month

 

3 National Children's Day
5 UPLS Exco Meeting
5-9 SADC Malaria Week
6 UPLS Staff Meeting
  e-Service Meeting
7 e-Steering Committee Meeting
9 World Quality Day
  SADC Malaria Day
11 Remembrance Day
14 Human Sciences Collections Sub-Committee Meeting
  World Diabetes Day
19 UPLS Exco Meeting
  World Toilet Day
20 e-Service Meeting
  Universal Children's Day
21 Document Collections Sub-committee
  World Hello Day
25 International Day for the Elimination of Violence against Women
25/11-10/12 16 Days of Activism on No Violence Against Women & Children
26 UPLS Exco Meeting
28 Library Management Forum Meeting
 

 

Desember/December

 

Prevention of Injuries Month

 

1 Eksamens van die 3de- en 4de kwartaal en 2de ssemestermodules eindig / Examinations of 3rd- and 4th quarter and 2nd semester modules end.
  World AIDS Day
2 International Day for the Abolition of Slavery
3 UPLS Exco Meeting
  Hereksamens van die 3de- en 4de kwartaal en 2de ssemestermodules begin / Supplementary examinations of 3rd- and 4th quarter and 2nd semester modules start.
  International Day of Disabled Persons
5 International Volunteers Day
7 Skole eindig (Kwartaal 4) / Schools ends (4th Term)
  International Civil Aviation Day
9 World Patient Safety Day
10 International Human Rights Day
16 Versoeningsdag / Day of Reconciliation
17 Publieke Vakansiedag / Public Holiday
18 International Migrants Day
20 International Human Solidarity Day
21 Universiteit sluit om 10:00 tot en insluitend 2 Januarie 2013 / University closes at 10:00 up to and included 2 January 2013
25 Kersdag / Christmas Day
26 Welwillendheidsdag / Day of Goodwill
31 Ou jaarsdag / Old Year's Day

 

 

If you have any feedback, regarding this newsletter, article ideas or suggestions,

please contact the editorial staff:

 

 

Indien jy enige terugvoer, artikels,

voorstelle het vir of oor hierdie nuusbrief,

kontak asseblief die redaksie:

 

Carin Bezuidenthout

Articles/

Artikels

carin.bezuidenhout@up.ac.za

 

of / or

 

Diana Gerritsen

Design and Layout /

Ontwerp en Uitleg

diana.gerritsen@up.ac.za

 

 

 

 

Birthdays

 

May this birthday be the beginning

of the best years of your life.

 

 


 

 

Verjaarsdae

 

Mag hierdie verjaardag die begin wees van die beste jare in jou lewe.

 

 

Oktober/October

 

1 Lita Ferguson
3 Antoinette Lourens
4 Andries Kgwebane
  Martha de Waal
6 Carthrine Nkabinde
7 Estelle Grobler
10 Junior Baloyi
  Mariette van Os
12 Elsabé Olivier
16 Niel de Kock
17 Ditebogo Mogakane
22 Anastasia Ntuli
23 Tobie Singleton
  Bozenna van Dijk
26 Susan Marsh
30 Arthur Molefe

 

November

 

1 Samuel Hobyane
2 Mart Muller
5 Kosie Schoeman
  Sophi Silinda
6 Paullet du Plessis
9 Sonja Delport
11 Jeffrey Mashapa
15 Carin Bezuidenhout
16 Ms M Roux
  Ernest Sefolo
20 Diana Gerritsen
22 Annette Ingrim
23 Hilda Kriel
25 Patrick Maibelo
29 David Maseko
  Tonie Grobler
30 Percy Bosch

 

Desember / December

 

1 Christina Mosalagae
2 Maritz Visser
5 Sophie Silinda
13 Daan Lessing
14 Gustav van Zyl
15 Elsa Coertze
18 Heila Pienaar
  Fana Mgidi
  Sam Makgalemele
19 Prince Mafolo
25 Josiah Lebelo
29 Christelle Steyn
  Asia Matlala
31 Julene Vermeulen
  Rachel Phahla

 

 

 

Staff news

 

 

Personeelnuus

 

Welcome to the following

new staff members /

Welkom aan die volgende

nuwe personeel

 

Brenda Nsanzya have a social Science background with a MA in Library and Information Science, Honours degree in Theology and Development and experience in research and development.  She have worked in academic libraries of the University of Kwa-Zulu Natal (Pietermaritzburg) and the University of Fort Hare.  She also worked in the government (Provincial Legislative, Eastern Cape) as a Political Researcher for four years.  She currently perusing a second masters in Development studies with the Nelson Mandela Metro University in Port Elizabeth.  She have great passion for tourism research and development among other things.

 

Lucy Skeyi (Medies)
 

Abraham Maboya (Medies)

 

Congratulations to ....... /

Baie geluk aan .......

 

Robert Moropa who obtained his Master's in Organizational Leadership at Regent University, USA.

 

Effie Peu (EBW) is aangestel as Junior Inligtingkundige. Sy was voorheen Voorgraadse Inligtingkundige
 

Tertia Coetsee (Information Specialist at the Jotello F. Soga Library) with the publication of a research article in the latest issue of Ariadne. The article is cited as follows:

Tertia Coetsee. "Enhancing Collaboration and Interaction in a Post-graduate Research Programme".  July 2012, Ariadne Issue 69 http://www.ariadne.ac.uk/issue69/coetsee

 

Two of our colleagues for being elected to the LIASA Gauteng North Branch Executive Committee during the Branch AGM at the National Library of South Africa on September 4: 

Danie Malan - Chair-Elect

Suzy Nyakale - Additional member

 Both Danie and Suzy would serve in these positions for the 2012-2014 term of office.

 

Rosina Ramokgoale who obtained her Marster's degree in Urban and Regional Planning

 

Samuel Hobyane who was blessed with a daughter.

 

Katrien Malan met die geboorte van haar kleinseun.

 

Antoinette Lourens met die geboorte van haar kleindogter.

 

Daan Lessing met die geboorte van hulle dogter.

 

Diana Gerritsen met die geboorte van haar kleinseun.

 

Thea Kilian met die geboorte van haar kleindogter

 

Pfano Makhera who was blessed with a daughter.

 

We bid farewell

to the following staff members /

Ons sę totsiens

aan die volgende personeellede

 

Cindy Hlabangwana  who resigned.

 

Our condolences to ........ /

Ons innige simpatie aan ........

 

Lebo Raphadu who's farther passed away.

 

Rachel Phala (Mamelodi Library) who's mother passed away.

 

Johan Swart wie se skoonpa oorlede is.

 

Sagren Naidoo who's brother passed away.

 

Sello Kgwebane who's mother passed away.

 

Friedah Mojela (Law Library) who 's farther-in-law passed away.

 

Ria Groenewald wie se swaer oorlede is.

 

Lindiwe Soyizwapi who's brother passed away.

 

 

 

 

 

 

 

Het jy geweet .......

 

 

 

  • the Hawaiian alphabet has 12 letters
  • the Hawaiian alphabet has 12 lettersD

 

Dolfyne kan geluide onder water

tot 24 km vęr hoor.

 

 

 

Did you know.......

 

 

 

  • the Amazon rainforest produces half the world's oxygen suppl

The Amazon rainforest produces

half the world's oxygen supply.

 

 

  • lemons contain more sugar than strawberries
  • lemons contain more sugar than strawberrie

 

 

 

 

Brief van die Redaksie

Letter from the Editors

 

Ons is in die laaste pylvak van die jaar. Nog net twee en ‘n halwe maand dan is Kersfees iets van die verlede en lę die jaar op sy rug.

 

Dis gewoonlik ook in hierdie laaste stukkie van die jaar wat mens hard werk om die laaste verpligtinge en projekte af te handel voor die rustyd aanbreek. So kom ons sit almal skouer aan die wiel en kry klaar wat nog nie klaar is nie - die vakansie kom!

 

Lees gerus in hierdie nuusbrief van die Sirkulasie Toonbank se stilswye op vlak 3, van die suksesvolle E-Strategy Simposium en nog vele meer.

 

Die volgende en laaste Nuusbrief van die jaar gaan gewy word aand die Biblioteek se eeufees viering.

 

Groete van die redaksie

Carin en Diana

 

 

We’re in the last stretch of the year. Only two and a half months before Christmas is something of the past and the year is over.

 

It’s usually during this last part of the year when one needs to work hard to finish the last tasks and projects before the time of rest is on us. So let’s all put the shoulder to the wheel and finish what still needs to be finished – the holidays are coming!

 

In this newsletter you can read about the Circulation Desk’s moment of silence, the successful E-Strategy Symposium and much more.

 

The next and last Newsletter of the year will be dedicated to the Library’s centenary celebrations.

 

Regards from the Editors

Carin and Diana

Ambassador of Azerbaijan donates books to the Merensky Library

 

The Azerbaijan Ambassador to South Africa, HE Mr. Elkhan Polukhov, visited the Merensky Library on 30 July 2012. The purpose of his visit was to hand over a book donation from the Azerbaijan embassy.

 

According to Mr. Polukhov one of Azerbaijan’s universities was preparing a memorandum of understanding with the University of Pretoria. This MOU will lead to student and academic exchange between the two universities. The book donation was the first step to familiarize UP students with Azerbaijan as little is known about the country in South Africa.

 

The donation includes books on the history, culture and economics of the country.

 

Two lecturers of the Department of Political Science, Dr Y Spies and Mrs R  Pretorius also attended the ceremony.

 

Azerbaijan is one of the case studies for the IPL 220 course.

 

 

 

Contributed by Alett Nell

 

Book donation from the International Society for Science and Religion (ISSR)

This year, the Faculty Library of Theology received a book donation from the International Society for Science and Religion (ISSR), which is based in Cambridge, United Kingdom.

 

The donation was received by Professor Johan Buitendag, the Dean of the Faculty of Theology. The Faculty of Theology was selected as a recipient of the ISSR donation after a competitive, peer-reviewed selection process. This makes the University of Pretoria one of 6 institutions in South Africa among the 150 institutions worldwide to have received this honor.

 

 

The donation consists of 224 volumes covering all areas of the interface between science and religion. This collection makes a significant contribution to our current Theology collection and will impact significantly on learning, teaching and research. The cataloguer for Theology, Julie Parolis, catalogued the whole collection in a short time and it is now searchable on the catalogue. Because the donation covers a wide subject area, these 224 volumes are part of the existing open collection on the different levels of the library. There is a planned launch of the donation by the Dean of the Faculty of Theology scheduled to take place in early November 2012.  More details on the launch will be made available once the programme is finalised.

 

 

Contributed by Brenda Nsanzya

 

Time for silence

 

For level 3 of the Merensky Library the second semester started with a bang of a different kind. The Silence Campaign was launched on 23 July and for the whole week the staff of the Learning Centre, Circulation Unit and GV patrolled the foyer and the different areas on the floor to campaign for lower noise levels in the library.

 

Due to the location of the computers and printers on level 3 and the unique open plan design, the noise on this level was becoming unbearable to staff and to students making use of the study areas on level 3, 5 and 6.

 

The staff from the three units got together and an action plan was formed. With this we went to management and got their full support for the campaign by means of funding for special banners. We brainstormed words and picture ideas for bookmarks, pamphlets, powerpoint presentations and posters. Our aim was to change the behaviour of the patrons and to make them aware to converse in their “library voices” while in the library. On day 3 of the campaign we also started with a survey to determine the success of our effort and almost everybody was extremely positive. The students and staff did experience a difference in the noise levels and thanked us for the efforts.

 

With the more or less 10 000 students visiting the library each day, we soon realized that this will have to be an on-going process and we are already making plans to start 2013 on a quiet note.

Contributed by Cora Bezuidenhout 

The e-Strategy Marketing and Training Event - September 2012

 

The e-Strategy started with digitisation, a repository and open access initiatives. Today there are 11 focus areas, e.g. e-Research, e-Learning, e-Resources, Open Scholarship, Web 2 tools, e-Information Literacy, Gaming, Digitisation & Preservation, Mobile services, Repositories, Library Web and Library IT involvement. We make use of the matrix management approach to involve Library staff and to create capacity.

 

 

 

The aims of the e-Strategy Marketing and Training Event were:

*  To showcase the Library’s support of the research, teaching and learning needs of students and academics

*  To showcase innovative service delivery by library staff

*  to keep the library on the cutting-edge of new technologies

*  to improve access to information through the UP Library's 'high tech, high touch’ scenario and

to create awareness of the Library's e-Strategy through:

    ~  the integration of e-Services with the UP's e-Learning and e-Research environments

    ~  the extension of library services beyond the physical building

 

This was our 3rd e-Strategy event – celebrating our ability to offer a range of workshops on a variety of e-Skills e.g. mobile, Web 2 tools and gaming.

 

But how did it get from an idea to the actual month long e-Strategy Training and Marketing Event? The following is an overview of the arrangements and hard work that went into the successful event.

 

The Team:  From left to right:  Martha de Waal, Hettie Groenewald, Ria Groenewald, Janice de Wee, Heila Pienaar

Front: Christelle Steyn and Johann van Wyk

 

The members of the e-Strategy Steering Committee held a brainstorming session on 10 August 2011 in order to generate ideas for an e-Strategy marketing and training event. They decided that the event should take place during the month of August 2012, on level 3. The theme was “Mobile services (including Web 2 tools) - cutting edge and futuristic”. It was also decided that the audience would be UP students, UP academic staff, UP Library staff and the broader Library community. The committee also decided that the purpose would be to integrate, showcase and train (for) UP mobi with the focus on Library mobile services.

 

The following possible slogans were generated during the brainstorming session:

*  Upwardly mobile

*  Revolutionise the way you go about your day

*  Claim your cut of the cloud

*  Slick, bright and shiny

*  Click to be slick

*  Zoom shake the room

*  Columbus go mobi

*  Explore the world - go mobi

*  Mobi can topple governments.... just think what it can do for you

*  The world is flat

 

During a Marketing meeting held on 16 January 2012 it was decided who will be responsible for what element of the event: Christelle Steyn and Janice de Wee would be the training co-ordinators, Hettie Groenewald and Ria Groenewald were made the Auditorium (expert lectures and mini symposium) co-ordinators, Maureen du Pisanie was responsible for the Exhibition and function; and Heila Pienaar would be the over-arching co-ordinator.

 

As the arrangements progressed it was decided that the event will rather be during September 2012 as the faculty libraries are too busy during August. Ria Groenewald and Hettie Groenewald proposed that ‘out of the e-box’ could be used as the theme of the conference. It was also decided that the focus will still be on Mobile, but that the other e-Applications and -projects will also receive attention.

 

 

During February the first invited speaker, Prof. Johannes Cronje, accepted and in March the first concept programme for the symposium was created. Nashua mobile got permission to exhibit and Mr. Moropa approved several budget requests. Wireless access for the training rooms and the auditorium was also requested from UP IT. During July Martha de Waal sent the first e-mail to several list-serves about the event.

 

 

 

Excellent feedback was received from colleagues attending this event and it seems that it was a positive intervention for the UP Library staff in terms of the ‘high tech, high touch’ focus of the Library strategy. Most of the papers that were given at the symposium are available on UPSpace: http://repository.up.ac.za/handle/2263/19715/browse?type=title

 

 

Extra: image of the symposium programme (include image of the poster): http://repository.up.ac.za/bitstream/handle/2263/19800/event_programme_1.pdf?sequence=3

 

A word of thanks to everybody involved:

*  Workshops (http://www.library.up.ac.za/event/ws_programme.htm ) during the month of September – Christelle Steyn & Janice de Wee,

*  Symposium ( http://www.library.up.ac.za/event/sym_programme.htm) – Ria Groenewald and Hettie Groenewald,

*  Administration of the event – Christelle Steyn & Janice de Wee, and

*  Martha de Waal for the poster, marketing and communication,

*  And of course, Maureen du Pisanie and her team for the function.

 

 

Contributed by Heila Pienaar

 

The E-Strategy Workshops and Symposium

 

18 Months ago our Deputy Director and manager of the UPLS e-strategy, Dr Heila Pienaar, decided that we need to showcase the products and ideas from the Library’s e-strategy.  A team was assembled to brainstorm around this and it was decided that it will be a huge marketing and training event.

 

We had so many creative ideas on the table, but we settled on having a series of workshops and a two-day symposium which would take place during the month of September.  The team was divided into groups, each responsible for managing a specific aspect of the month-long event.  Christelle and Janice received the responsibility for the workshops, training and administration of the event.

 

The focus of the entire event, especially the training, was on mobile services and products.  So we decided that most of the workshops would be very practical, focusing on mobile products, services and devices - and most of all it had to be fun!  A series of 14 workshops were planned for the duration of September, ranging from half-day to full-day workshops. The workshops were presented by UP staff, iBala Mobile, HSRC staff, CSIR Information Services staff and our e-Resources vendors.

 

Topics covered during the workshops were:

 

*  Social media on mobile devices

*  Social reporting

*  Authoring tools on Mobile devices

*  All about tablets

*  Institutional Repositories

*  Research data management

*  Gaming

*  Demonstrations of e-resources on mobile devices 

 

 

Loads of planning and administration went into this event.  We soon realized that having workshops with a mobile focus is quite useless if the participants cannot practice on actual mobile devices.  Thankfully, Robert approved that we could acquire 10 devices (iPads) to be used for training purposes!  This meant that everyone who attended a workshop could have a hands-on experience.

 

Our next challenge was connectivity.  In order for the devices to function properly, we had to connect to the internet.  UP IT promised to have wireless connectivity for that month, but unfortunately that didn't realize, so we needed an alternative plan. 

 

Thanks to Ria and Nashua Mobile, we got two wireless routers to use for the month.  As always with technology, we encountered various challenges, but with the assistance of the Library IT team, we managed to survive September!

 

 

    

 

The workshops went well, even with all the hiccups along the way, and the enthusiasm of the attendees was something to experience!

 

Contributed by Christelle Steyn and Janice de Wee

The story of the Service for Students with Special Needs

1.  The “beginning”

 

As some of you may know, the first staff member who assisted the visually impaired students in the library was Marthie Squier. In 1998 she helped a law student (Johannes – I cannot remember his surname) to “write” his exams by reading the exam questions to him and typing his answers as he dictated it to her. I was working as an evening staff member on level 4 and realised that Johannes desperately needed help to get his prescribed books in an audible format. I contacted Tape Aids for the Blind and they offered to read Johannes’ textbooks and record it onto tapes. It took weeks, but in the end, he graduated. When Marthie left, she asked me to keep an eye on these visually impaired students. It was a struggle to get the tapes ready for the students on time.

 

As I was part of the Reserved Section staff (GV) and also looking after the visually impaired students, the Students with Special Needs Unit had to move to level 4 when GV moved to this level in 2006. In 2007, a room for these students was organised next to my office. The students now had their own place with computers, special computer programs and window blinds according to their needs. They had a place where they could study in silence, work on screens with enlarged text and listen to their books and cell phones!  When necessary, a friend could come and help them to edit their assignments and do searches on the databases. The room was only available for these students and they had to ask at the GV counter for the key or for assistance to unlock the room. The GV staff members became part of this project and started to take care of these students. When GV was relocated to Level 3, again it was a logical step that our special students had to move with GV, and that their room should be easily accessible without many stairs and difficult passages.

 

Fortunately, we discovered speech-out-loud technology in 2003/4. This is basically a program called JAWS which can “read” text documents and convert the text into audible words (audio books).  But it wasn’t as easy as you would expect. This program could only “read” or recognise WORD documents ....and I was born BC (before computers)…  After many explanations by the experts, I at last understood the difference between a pdf- and a WORD document. To convert a pdf document to a WORD document we needed a program called OpenBook. This program was purchased and we could start to convert the pdf files of the books to WORD. I will never forget this stressful process.  In some cases, it took a whole morning to convert a book. But what a relief to “hear” the book in the end! Fortunately JAWS has developed over the years and can now convert pdf files directly into audio books.

 

Even the process of finding the electronic files of a book was a struggle – it meant a lot of reading, phone calls and searching. At the start of this concept of textbooks in electronic text format for students, the idea was strange to everyone, even the publishers.

 

I contacted the publishers of the prescribed books (of which electronic files were needed), explained the whole situation, the possibility of JAWS, and the need for electronic files. In many cases, the publishers first had to scan the book en then send me a CD containing the files. Later on they sent the files to me by e-mail. Nowadays, things are much easier and faster.  The books are usually available electronically and most publishers have the necessary documentation in place for students with special needs. The copyright process is also more streamlined and everyone is aware of the problems and possibilities, as well as the “needs and rights” of visually impaired and blind readers.

 

It’s important to note that I’m not speaking about e-books. E-books as we know it today is a different kind of technology and visually impaired students don’t find it easy or comfortable to use. The converted text books can be used as “workbooks” by students who can mainly listen and not read. They are able to page back and forth through these audible books and also make notes.

 

2. The process today:

 

When a student needs the electronic files of a prescribed book, I apply for these files at the publisher. Usually, the publisher requires: a doctor’s certificate to proof that the student is visually impaired or has a reading problem (dyslexia) as well as proof that the student or library has bought a hard copy of the book and that the files will only be used for study purposes and ONLY by the involved student.

 

When receiving the electronic files of a book for one of these students, the library actually receives a licence for one student, valid for one year. These files are put on a CD and the information regarding the files is added on Millenium. The CD is issued to the student like any other library material.

 

The staff members of GV treat these students as their “special customers”. With the help of our IT unit and the Unit for Students with Special Needs, we make sure that the technology is updated regularly and always in working order.

 

The GV staff members receive basic training in the use of these programs and how to deal with students with special needs.

 

3. Did you know….

 

*  A short survey including 9 universities, showed that the UPLS is one of only two university libraries in S.A. which maintain a designated facility for special need-students out of their own budget and staff.  The lab houses equipment to serve students with visual and cognitive or learning disabilities and currently has four computers: one with Zoomtext, two with JAWS and OpenBook and which is connected to a fine reader scanner and one with WYNN only.

 

*  Students with low vision, use Zoomtext and JAWS (Job Access With Speech)

 

*  Blind students use JAWS

 

*  Students with cognitive and learning disabilities, make use of WYNN (What You Need Now). This program utilises a dual contact method for reading material. Colours are used with great effect to focus the user on written words and a speech synthesiser can be used to help with the pronunciation of unfamiliar words. The WYNN program is also effective for use by students suffering from ADHD or Dyslexia as it facilitates the reading process and helps the student to make effective summaries.

 

*  Without the help of Juan Erwee of the Unit for Students with Special Needs and the staff members of GV, this would not have been possible.

        

4. Policy: Library services for visually impaired students and students with learning disabilities

 

4.1  The information specialist, responsible for the relevant Department is the first point of contact for any library related enquiries.

 

4.2 Textbooks and e-books:

 

The client has to provide the co-ordinator of the Reserved Section (Tebogo Mogakane) with the information on the textbook needed. Mrs Mogakane sends the request (including the contact details of the client) to Mrs W Marais (wilna.marais@up.ac.za / 012 4204803).

 

Mrs Marais contacts the client to establish in which format the information is needed and refers him / her to the Unit for Students with Specific Needs for access to the necessary facilities.

If the information is not available in the required electronic format, the publisher is contacted for a copy of the information in an electronic, usable format. If this is not possible, the Library will ask permission to scan the book / article in order to make it electronically available.

 

The client and Mrs Mogakane will be kept informed during this process and the client will be notified as soon as the information is available.

 

If the information has to be put into brail, Mrs Marais will contact the Unit for Students with Special Needs. The Unit will notify the client as soon as the information is available.

 

4.3 Journals:

 

The client has to provide the information specialist with the research topic and relevant keywords. The information specialist will search on different databases on behalf of the client. A list of references, abstracts and relevant keywords will be sent to the client. The client then has to select articles with the help of a departmental assistant/lecturer and arrange with him / her to download the information. If the full text is not available electronically, the assistant/lecturer must request it on interlibrary loan on behalf of the client. If the article is available only in paper format, the client must arrange with the assistant/lecturer for photocopies to be made. The Unit for Students with Special Needs can then be contacted to convert the information into the required format.

 

Front: Juan Erwee
Back: Tebogo Mogakane, Wilna Marais, Sello Kgwebane. Absent: Fana Mgidi

 

Contributed by Wilna Marais

SA Textbook.Net system

 

The purpose of the SA Textbook.Net system is to provide information on the prescribed and recommended textbooks online to all stakeholders i.e. the library, publishers, bookshops and students. The idea is that all the lecturers should verify the bibliographic information on books needed for a specific course and add this to satextbooks.net/up immediately. Access to the database will give the stakeholders the information needed to order or purchase books for a specific subject/course.

 

Information has to be entered on the database bi-annually. Tebogo Mogakane is the person who co-ordinates the process. She reminds lecturers by e-mail to enter the information and she also sees to it that the lecturers receive step-by-step guidelines on how to do it.

 

The students also benefit from this database. They only have to enter their course code to find the list of prescribed and recommended books for their specific course. Another advantage is that they can use this system to see what is available in GV, because all prescribed and recommended textbooks are kept there.

 

 

Earlier this year, we set out to measure the success of the system. We wanted to find out whether it was as big a help to the students as it was intended to be. A competition was launched – students could send their comments about the system and the best ones were rewarded with sandwich vouchers at Coffee Buzz.

 

Here are the winners:

 

“The GV book system is a quick and convenient manner of accessing books. I like it, and it works for me.”

 

“Looking for a quicker, simpler and more accurate way of getting a book? Well, look no further, because the GV book search system does it all for you”

 

“Searching for books online is amazing so quick and easily accessed. It makes me feel like a genius the way everything is set up. Everything is just a finger tip away and fetching the book at GV services is just a bonus. Usually I had to ask for help at other library sections but at the study collection I just help myself and haven’t ever seen a student asking for help. Everything is organised and  I cannot but become a regular.“

 

“The books searched for the Library GV collection are quickly found at our convenience….”

 

“Nice service. Very helpful. Get books early to avoid long queues in bookshops. Don’t stop this service!”

 

 

Staff members and prize winners of the competition

 

We were pleased to see that the students are so positive about the database. Information specialists can now motivate the lecturers to enter the information on SATextbook.

 

The next phase of this project will be to enable students to order their books online from the bookshops that participate in this project. SAPNET will handle the negotiation and implementation of this phase.

 

 

Contributed by Wilna Marais, Tebogo Mogakane and Bettie de Kock

 

ETD2012, the 15th International Symposium on Electronic Theses and Dissertations in Lima, Peru

 

As second runner-up in the LIASA Librarian of the Year award competition of 2011 and due to the generous sponsorship of Sabinet and the availability of own funds, I was given an opportunity to travel. I decided to attend ETD 2012, the 15th International Symposium on Electronic Theses and Dissertations (ETD). This year the International Symposium was hosted in Lima, Peru. These symposia take place on an annual basis and gather current and future researchers and practitioners in the area of Electronic Theses and Dissertations. I chose this conference due to:

 

*  My portfolio as Open Scholarship manager which entails the management of the electronic theses and dissertations of the University of Pretoria.

 

I have been the South African representative on the Networked Digital Library of Theses and Dissertations (NDLTD) Board since 2010. NDLTD is an international organization that, promotes the adoption, creation, use, dissemination and preservation of electronic theses and dissertations. They support electronic publishing and open access to scholarship in order to enhance the sharing of knowledge worldwide. The Board of Directors annually hold their meetings before the ETD conference and during this year’s meeting I had to present an ETD status report on South African NDLTD members.  

ETD2012 was attended by 140 people from 30 nations and over 50 presentations were delivered. It was the first international ETD symposium in South America and was held from 12 – 14 September 2012. The theme was "Integrating cultures for the creation and exchange of knowledge providing opportunities for the future". The goal of the symposium was to explore and share opportunities between Latin America representatives and others around the world, exchanging experiences and expertise in projects about ETD 2012. The local organizing committee for ETD 2012 was formed by the Universidad Nacional Mayor de San Marcos (UNMSM) and the Universidad Peruana de Ciencias Aplicadas (UPC). Many of the presentations were in Spanish but due to the excellent work of the translators, the presentations could easily be followed. All the symposium proceedings are available on the web: http://www.etd2012.edu.pe/en/acercadeETD/overview.asp.

          Johan Hagen, Clifford Gouws and Elsabé Olivier                                   Liliana Elespuru Briceno, Libo Huaroto, Elsabé Olivier and Hei

I presented two papers: I was invited to present at the ETD Rookies session on 12 September and also delivered my paper titled “The use and usefulness of UPeTD: the University of Pretoria’s ETD repository” on 13 September. One of my personal highlights of the conference was the Awards ceremony. As Co-chair of the Awards Committee I had the opportunity of introducing Clifford Gouws, a University of Pretoria student, to the audience. Cliff received one of the Innovative ETD Awards for his dissertation Magazine Hill: a weathered continuum.

The most outstanding feature of the conference presentations was the cooperative efforts between institutions in South America for the benefit of their countries. They are less competitive than South African institutions and cooperation is the operative word.

 Contributed by Elsabé Olivier

 

Eish – Sjoe – Wow!!

On level 3 in the Law Library, there is a locked “glass box”. In this glass box there are two tables and chairs, a computer, a trolley and a few shelves of very old books, mostly tattered with spines loose, holes eaten into them, skew covers (vellum bindings shrinking) and loose pages.

 

There are also regular books, extremely small books (about 10 cm in height) and extremely large books (38-48 cm in height). For those of you who did not realise it, that is why I have such a bad back!

 

It is rather uncomfortable working in this environment. Sometimes I would look up finding a student staring at me through the glass with an expression of confusion on his/her face, probably wondering: “What the heck is she doing in there with all those old and smelly books??” Once, while coming up to the third floor in the elevator, a young male student asked me where I worked. I told him I was “describing” the old books on Level 3 on the computer so that people could find them. He looked at me and said “Why don’t they get rid of those old books?” If he had only known that the Old Authorities Collection is probably worth millions of rand. One of the people who put in new carpets in the “glass box” was also misled. He only stole the innards of my computer. The next time I worked there, I tried for approximately half an hour to start up the computer, until the people I called to help me and I realised that it was an empty box. Everything inside was gone. There were a few red faces when someone realised that no-one had been sent to “monitor” the workmen, but the key was given to them!     

 

Shirley asked me to arrange the books by DDC number and I did that religiously. That meant that some of the Old Authorities did not stand together alphabetically according to their surnames, but rather according to what they were writing about: e.g. 340.54 for ancient Roman law; 340.55 for Roman law in the Middle Ages as well as Canon/Ecclesiastical law; 340.56 & subdivisions for Roman-Dutch law etc. One day a senior lecturer came into the room and was very interested in what I was doing. He had actually never used the OPAC before and was quite amazed when I showed him how he could search for specific titles, authors and subjects. He then said that he just wondered whether the Dewey System was really the right organisation for the books, as he would have liked all the books by one author to be together. He thanked me for my hard work and closed with this statement: “When you have finished everything, I will come to re-organise the books according to author”. He is very fortunate that I did not have one of those large books lying on my table. But I simply smiled sweetly as if I agreed with him and pulled a face when he left!!

 

These books (ranging from the beginning of the 1500s to 1900) are called the Old Authorities. They comprise the writing of legal experts through the ages and are especially about Roman law (in the Classical times as well as the Middle Ages and later) as well as Roman-Dutch law, the basis of our own South African law. Throughout the Middle Ages, Renaissance Period and even up to the 1800s, academia preferred to write in the then “academic” language, Latin. So, most of the books are in Latin, an ancient language that includes words very similar to modern English, Italian, Spanish, Portuguese and French. Latin is not Italian and modern Italians are not the Romans who lived about 2000 years ago and conquered the known world, establishing an Empire that lasted for many centuries.

 

The Latin language has quirks of its own. A “v” can be a “u” and vice versa, the “i” can be a “j” and a letter similar to our “f” can be a regular “f” or an “s”. So you can have “ius” or “jus” for law (do you recognise “judicial”, “jurisprudence”, etc. there?)Then again it can be “ivs” or “jvs”. Justinianus (the Roman Emperor in the Early Middle Ages who collected all the laws of that time) could be “Iustianus”, Ivstianus”, “Jvstianvs” or even “Juftianus”. Fortunately for me I had had Latin as a subject until Matric (grade 12), so I knew the basics and could find my way with a Latin dictionary nearby.

 

The Dutch, even the Middle Dutch, is similar to Afrikaans, and I had no problems there. I just had to be very careful when transcribing titles, as there were no spelling rules and standardisation in those days. Even copies of the same work could have different spellings, authors as well as titles: book, for instance, could be “boek”, “boeck”, “bouk”, etc.

 

Dutch/Nederlands (Afr) could be “Neerlands, Nederlands, Niederlands, Neder-lands, Nederlandsch, Niederlandsch, Neder-landsch, etc. etc.”

 

I started cataloguing the Old Authorities Collection on and off more than ten years ago, starting on Level 4 of the Merensky Library, moving to the space now occupied by HR and then moving to the new law library (the Oliver Tambo Library).

 

As I was working at the National Library most of the time, I had to work on the Old Authorities Collection after hours and on Saturdays. Three years ago I started working in the Cataloguing Department of the Merensky Library on a permanent basis and was given permission to continue cataloguing the Old Authorities every second week for a whole day. Unfortunately, this did not always realise and sometimes months passed before I could spend a day or two there again. The coffee shop with its Cappuccino, scones, muffins and delicious sandwiches kept me going. I just felt a little guilty seeing the students staring at me and smelling the coffee, because they are forbidden to eat and drink in the library. But I must say that those students work very hard. I saw some of them sitting opposite me for a whole day, until six or seven in the evening. Some nodded off every now and then or stared out of the window, but then they were at it again. Once I had an important telephone call to make and a female student came into the room and shushed me. Later I went out (being a little nasty!) and told her that I was Dr Ingram and was an employee there. The blood drained from her face and she apologised profusely until I reassured her that it was her right to have a quiet environment. The law students keep the staff on their toes and it is much quieter there than in the Merensky.

 

Now it is all over. I just have to stick a few more labels on the green cards in the books (so as not to damage the books any more than they have already been damaged with stamps, barcodes, writing, etc.) and remove my personal belongings and then, voila, everything is done! 1956 item records were added to the database. Bibliographic records will be much fewer of course, as there were quite a few sets of books, from 2 volumes to 25 in a set, but I did not have time to calculate those for this article.

 

I feel kind of sad that it is all over, because it was so different from cataloguing new books, DVDs, CDs, etc. It was interesting to read (when I determined subject headings) about how the people of those days regarded and applied the law. They could be very harsh - I even catalogued a little book on torture with very graphic illustrations of what they did to the poor people. Even criminals don’t deserve that! But on the whole, they tried to organise their world and keep their citizens safe. There was even a trial about a dog that was “murdered” during a break-in.

 

A big thank you to all the people at the law library who supported me and helped me through this epic journey, especially Shirley for her patience all these years and Frida who had to pack the books away according to their DDC numbers – no small task. I often asked Shirley to appoint somebody else because I felt I worked so slowly, but she always had the same answer: “You come whenever you can” and never pushed me. Thanks Sonty, Trudi, Cora, Liana, Frida, Hannetjie and everybody else for the nice chats and interest in my work.

 

On a lighter note. Do you sometimes gripe about your name or surname? You shouldn’t. What if these were your names:

Joachim Hoppe (one who “hops”) ; Pieter Bort (“bord” in Afrikaans is a “plate); Abraham de Wesel (a “weasel”); Franciscus Sweertius (a “sore” or to swear to be good, e.g.); Hendrik Zoesius; Rabodus Schelius (“skeel” in Afrikaans is when you have a squint); Johannes Voet (“foot” in English); Dionysius Godefridus van der Keessel (“kees” in Afrikaans a word for a baboon); Didericus Aemelius Jongkint (young child); Willem Frederik Snouckaert van Schauburg; mnr Calcoen (“kalkoen” in Afrikaans means “turkey”); Adriaan Kluit (“kluit” means a piece of dirt or something more sinister!); *mnr. van der Aa (publisher), mnr. Groen van Prinstere; mnr. Huydecoper van Marseveen (“huide” in Afrikaans means “pelts – so he is a seller of pelts); Mnr. Beelaerts van Blokland (land of blocks); Jochem de Bruggemaaker (maker of bridges – “brug” in Afrikaans); and worst of all: Alex. Smellie (publisher) which needs no explanation!

 

*Mnr = Mijnheer (“Mr” in English)

 

And to end off: an author from a new book I catalogued: King Chong. Anybody thinking of a movie about a big ape???? 

 

 

Contributed by Annette Ingram

Waar’s die Biblioteek?

New e-Books
 

 

Reconceptualizing Leadership In The Early Years
McDowall Clark, Rory, Murray, Janet
Pages: 169
Publisher: McGraw-Hill Education
 

 

 

 

 

 

 

Dragon's Gift : The Real Story of China in Africa
Brautigam, Deborah
Pages: 414
Publisher: Oxford University Press

 

http://0-site.ebrary.com.innopac.up.ac.za/lib/pretoria/

docDetail.action?docID=10358436

 

Contributed by: Chrissie Boeyens

Toxic emotions in the workplace

 

You Have To Experience It To Know

 

It is said that experience is the best teacher and I whole heartily agree with that. Until you experience something, you really don't know. You can learn all you want about a subject, but until you actually experience it for yourself it is all theory. To really know is to have lived it.

 

You may think you know what someone is going through or what an experience would be like, but until you actually have it happen in your life, you can't know. You just have a theory of what it would be like. Experience is what takes the theory into knowing. When I was in university, I took a lot of management, leadership and supervision classes. In fact, all my degrees in some way focus on those areas. But, it wasn't until I started managing people that I truly knew what it was like. I can remember thinking "They never taught me this in school." How easy the textbooks made managing people sound. Although it was good to have background knowledge of the concepts, experience is what really taught me.

 

Don't assume because you have knowledge of something that you truly understand it. Until you experience it you can't know. Sure you can have an academic understanding but not a knowing. Until you actually jump in and experience it, you simply can't know.

 

Experience is the best teacher and maybe the only teacher. You can learn all you want through books, but until you actually put it into practice it is all just theory. That isn't a bad thing; but if you really want to know something you have to take a risk and put your knowledge to the test. Get out there and apply what you know and create an experience. Only then will you truly know.

 

Are you turning your knowledge into experience?

 

Today, put what you know to the test and take action. Until you try it you won't know it.

 

Source:  OPSA Terrific Tuesday - 16 October 2012

Contributed by Diana Gerritsen

 

Special Collections book of the month

 

A life to sing : my story as told to Ian Raper :

 © 2011 / Mimi Coertse

 

 

In this autobiography Mimi Coertse tells her story of exceptional talent, perseverance, personal suffering and international fame. We discover the toddler who wanted to be " the best singer in the world" ; the schoolgirl who was denied a soprano role because she was " too difficult" and of a novice who sang herself into a contract with the Vienna State Opera and quite overwhelmed this European city of music. 

Mimi's achievements increasingly became a voice for South Africa. In the very darkest days of isolation she sang of and for her country, across all borders. Living to sing.

After literally coming in from the cold, Mini at last could become a mother and was soon campaigning for understanding between divided communities.  She continues to seek out and develop new local singing talent, introduces astonished audiences to artists who have found their voices in a new South Africa.

A Life to Sing  is the life story of a gifted woman who poured all her love and sorrow into her dream and her life's work.  It's a story with as much drama, irony and pathos as the roles Mimi performed on stage.  It's a voice that echoes long after the diva has left the theatre.

  Catalogue link

Contributed by: Katrien Malan


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