issue: / In hierdie uitgawe:
If you have any
feedback, regarding this newsletter,
article ideas or suggestions,
the editorial staff:
Indien jy enige
vir of oor hierdie nuusbrief,
May this birthday be
the beginning of the best years of your life.
Mag hierdie verjaardag
die begin wees van die beste jare in jou lewe.
Martha de Waal
Clarina du Preez
Mariette van Os
Niel de Kock
Bozenna van Dijk
Paullet du Plessis
Gustav van Zyl
Mochabo Price Mafolo
Welcome to the following
new staff members
Welkom aan die volgende
- after hours information specialist at Groenkloof
Johannes Janse Van Rensburg
- after hours information assistant at Groenkloof
- after hours information assistant at Groenkloof
Mrs Lydia Swart -
permanently appointed (Digitization office)
Ms Phyllis Cheue
Baie geluk aan .......
Mr Robert Morpa on his Emerald
met haar dogter, Bianca wat as Hoofmeisie vir
2012 vir Hoërskool Pretoria-Noord verkies is.
Hilda Kriel was
awarded (in absentia) a Masters of Arts in
Organizational Leadership (MOL) degree by the Regent
University, Virginia Beach, USA.
whose son Lebo got engaged to Portia
who successfully completed the 3rd Carnegie Library
who was awarded the BCom Econometrics degree
Mrs Elsabé Olivier for being
voted the LIASA Gauteng North Branch representative
for the LIASA Librarian of the Year award 2011
Mrs Elsabé Olivier
for being selected the LIASA Gauteng North
Librarian of the Year
Mev Marie Swanepoel wat 'n
kleinkind ryker geword het.
Mev Katrien Malan wat 'n
kleinkind ryker geword het.
Ms Ivy Khangale,
she was appointed as undergraduate Information
Specialist for Humanities and Theology. Ivy used to
be a shelver on level 2.
We bid farewell
to the following staff
Ons sê totsiens
aan die volgende
Mrs Annemarie Pienaar -
Antoinette Kemp - afgetree
(moved to Human Resources at the Merensky Library)
Our condolences to
Ons innige simpatie
wie se skoonmoeder oorlede is.
Alett Nell se
skoonpa oorlede is.
Gertrud Meyer wie
se suster oorlede is.
Goodwill Morige (van Stelsels)
se oupa oorlede is.
whose father passed away on 20 August 2011
jy geweet .......
Intelligente mense het meer
"zink" en "copper"
in hulle hare.
Did you know.......
Many years ago in Scotland,
a new game was invented.
It was ruled 'Gentlemen
Only... Ladies Forbidden'... and thus,
the word GOLF entered into
the English language.
Kliek hier om Beeld se aanlyn-weergawe
van Boeke24 te lees
A NEW SEASON,
A NEW NEWSLETTER!
'N NUWE SEISOEN, 'N
Welcome to spring and welcome to the new Library
Newsletter! As it’s getting warmer outside and flowers
are blooming we’re presenting the first edition of our
new-look Newsletter. As you can see we have a new logo
and a fresh new look. From now on the newsletter will be
a quarterly publication, only issued at the start of
spring, summer, autumn and winter. It will subsequently
also be more substantial with more to read.
Please feel free to comment on the newsletter, and
please send in any news and articles you want to see in
the next issue. Remember this newsletter is about and
for you, the readers, and we would like to know about
all your projects, exhibitions, functions, visitors,
plans, successes and trials and tribulations in the
Diana Gerritsen is responsible for the technical aspects
Carin Bezuidenhout is doing the editing. Please send
your contributions to Carin.
Diana and Carin
(The editorial team)
lente is hier en welkom by die nuwe Biblioteek Nuusbrief!
Dis ‘n nuwe seisoen en hier is die eerste uitgawe van
ons nuwe Nuusbrief. Ons het ‘n nuwe voorkoms en ‘n vars
aanslag. Die nuusbrief gaan van nou af elke kwartaal
uitkom, aan die begin van lente, somer, herfs en winter.
Omdat dit nou slegs vier keer ‘n jaar gaan verskyn, sal
dit meer substansieel wees met meer leesstof.
Julle is welkom om kommentaar te lewer op die nuusbrief
en onthou ook om enige nuus of artikels in te stuur wat
jy graag gepubliseer wil hê in die volgende uitgawe.
Onthou hierdie nuusbrief is oor en vir julle, die lesers
en ons wil graag alles wil weet van julle projekte,
uitstallings, funksies, besoekers, planne, probleme en
Diana Gerritsen is verantwoordelik vir die tegniese
versorging en uitleg en Carin Bezuidenhout doen die
taalversorging. Stuur asseblief alle bydraes na Carin.
Diana en Carin
Director undergoes major surgery
Robert Moropa underwent a major open hart
surgery to correct an
Aneurysm. He was away from August 1st, to
September 23rd, 2011.
prayers and thoughts were with him during this time of
pain and recuperation.
forward to a reinvigorated director joining us on
October 1st, 2011.
Congratulations to our Director Robert Moropa
It was with great pleasure that Ujala
Satgoor informed us that our Director's paper
"Academic libraries in transition: some leadership
issues - a viewpoint" was chosen as a Highly
Commended Paper at the Emerald Literati Network Awards
for Excellence 2011.
According to Nelli Rubante (External relations
Assistant), "The award winning papers were chosen
following consultation amongst the journal's editorial
team, many of whom are eminent academics or managers.
His paper has been selected as it was one of the most
impressive pieces of work the team has seen throughout
Details about the Awards for Excellence can be found at:
This was indeed excellent news to cheer
Robert during his time of recuperation.
Mandela Day Celebration at Mamelodi Campus
On his birthday, the 18th
of July, Nelson Mandela has urged people across the
world to spend 67 minutes of the day to do good deeds
and help those in need.
Each of the 67 minutes represents one of the years that
Mandela spent in public service. In South Africa, many
spent the day cleaning up schools and helping orphans,
the elderly and the sick. According to his message,
Nelson Mandela does not want to be remembered in
museums, but by people doing "little things" to make
South Africa a better place.
Every year on his birthday there are lots of activities
taking place whereby each person can show humanity by
sacrificing sixty-seven minutes (67) of his/her time
doing something for the community without expecting
payment or reward. Nelson Mandela said that people
should always show UBUNTU by giving their time and
effort freely and changing the lives of those who are
As part of our community engagement, the Mamelodi Campus
dedicated the 23rd of July 2011 to fulfil our
obligation to the community of Mamelodi by choosing a
project that will have long lasting and positive impact
on their lives. We embarked on a cleaning campaign
whereby we had to clean the surrounding areas next to
the campus. As the Mamelodi Campus is situated next to
a squatter camp, we also had to cover areas next to the
invitation was issued to all the faculties and
departments to participate in this endeavour and there
was an overwhelming support. The majority of departments
and faculties heeded this call as well as the Executive
of the University. Prof Sheryl De La Rey participated
in the cleaning process together with some of the
executive personnel. On the day, all the community
structures in Mamelodi including Mamelodi FM
participated. It was clear that the community supported
our attempt to clean the environment. The Tshwane Metro
Council provided trucks to transport all the dirt that
was collected by participants.
Mr. Edwin Smith (Campus
Director – Mamelodi) busy coordinating all the events
and people who were participating in the cleaning
Prof. Vil-Nkomo busy collecting plastic
Prof. Stroh and Prof. Engelbrect busy
Mr. Makgalemele collecting the bags to send to the
Prof. Wendy Kilfoil had difficulty
putting on the gloves and Mr. Makgalemele came to her
All the participants
gladly scarified their time on a Saturday to make a
difference to the community of Mamelodi by showing that
to keep your environment clean is very important.
Hopefully this will also send the message to the kids
that to be clean and to stay in a clean environment is
vital. It was an honour for the people of Mamelodi to
be joined by the Executive of the University of Pretoria
who left their offices and the luxury of their homes to
spend the day with them and clean their environment. As
this event was broadcasted by Mamelodi FM, people called
the station and thanked the University under the
leadership of Prof. De La Rey for their wonderful
contribution to the betterment of the area. The people
living in the squatter camp can learn from the excellent
example set by the University of Pretoria.
Hilda Kriel apologized as she could
not be part of the campaign, attending to a prior
appointment. She supported the project and wished she
could be part of it.
Contributed by Tlou Jacob Mothutsi
An Exhibition in honor of the
International year of Chemistry
The grand opening of the chemistry exhibition
was on Thursday morning, 11 August. Our guests
of honor were: Prof. Anton Stroh, Dean of Natural and
Agricultural Sciences; Prof. Brenda Wingfield,
Vice dean of Natural and Agricultural sciences;
Prof. Egmont Rohwer, Head of dept. Chemistry;
Ujala Satgoor, Hilda Kriel, Heila Pienaar and
In her opening Elna Randall mentioned that this was very
much a team effort, which was absolutely the truth.
Everybody in the Science and Engineering library did
their part to make this a success. We also launched our
first brochure of the Faculty Library for Science and
Many thanks to Marie and Francois Theron for specially
taking pictures of our floor (level 5), and thank you
Janice for all the arrangements, compiling information
and the layout of the brochure. Faan Naude was the
driving force behind our small research commons for post
graduate students and the installing of wi fi. Our
evening staff supported us all the way. Janice even set
up a twitter page where visitors could post their
Prof. Egmont Rohwer and his staff and students from the
Chemistry Department also supported us by building ‘the
chemistry lab’ which was part of our exhibition. They
also provided some interesting posters and the apparatus
for the competition. Furthermore Prof. Rohwer gave an
inspiring and thought provoking speech at the opening.
He pointed out that when one really wants to make a
difference in the world, you should become involved in
chemistry, which is the base for almost everything. His
examples were really intriguing.
The UP Google Ambassadors were also involved. They
helped with the uploading of relevant YouTube videos and
Google Scholar training on our big screen. They did the
marketing of the exhibition and competition and provided
prizes for the first day of the competition.
In the end I think that an awareness of chemistry was
created and that learning took place with the students
that took part in the competition. They had to search
for an image of the Buckminsterfullerene on Google
Scholar and then build this molecule with the building
All of us had a lot of fun and off course the opening
was ended off with some tea and cupcakes with chemistry
elements iced on them by Clarina du Preez.
Contributed by Sunette Steynberg and
CERN workshop on Innovations in
Scholarly Communication (OAI7)
22-24 June 2011, University of Geneva, Switzerland
OAI7 Conference group 2011
In 2001 a group of 30 librarians held a workshop on the
Open Archives Initiative and Peer Review Journals in
Europe at CERN outside Geneva. This workshop was known
as OAI1 and since then has taken place every two years.
Over time the focus shifted to include all developments
in scholarly communication (including repositories) and
the venue moved to the University of Geneva because the
CERN facilities could not cater for the growing number
of participants. OAI7 (http://indico.cern.ch/conferenceTimeTable.py?confId=103325#20110622)
was attended by 300 delegates with almost half of them
IT practitioners and developers. The workshop is a
showcase for serious researchers as well as for library
IT developers who tweak open software in ingenious ways.
The programme which ran in one single track consisted of
paper sessions on Machine-actionable scholarly
communication, Open Science, Aggregation, Advocacy, Open
Access publishing and Research data with posters,
tutorials and breakaway sessions.
A couple of the things that we liked…
Re-engineering the functions of journals: (Mart Patterson)
This talk about the ground breaking work of the Public
Library of Science introduced two of their themes:
1. To change the editorial process. PLoS One,
which is the largest peer reviewed journal, has a
totally different editorial model in which the editors
do not judge the importance of the work and neither do
they package it for a specific audience. The readership
decides on these two issues. In 2010 the journal
received 13845 submissions of which 6749 were published.
2. To create environments
for specific fields where OA articles can be aggregated,
assessed, tagged, discussed and enhanced by linking them
to other relevant content. PLoS Hub Biodiversity
http://hubs.plos.org/web/biodiversity/home) and PLoS
Hub Clinical Trials (http://clinicaltrials.ploshubs.org/home.action)
are the first of these.
Mendeley as a component in the open science
Mendeley is a free desktop tool for managing one’s
research with a strong collaboration / social computing
component ideal for groups and for sharing one’s
research interests and finding collaborators. Mendeley
works with the Public Library of Science and the
institutional repository community to develop new shared
Monica Hammes, Prof Tom Cochrane en Elsabe Olivier.
The rise of citizen cyberscience and its impact on
Citizen cyberscience is a fascinating activity in which
ordinary people like you and me use their
brains/computers/mobile phones to participate in
experiments which need a lot of repetition or many
observers all over the world. It also has a games
component which is very popular with children (http://fold.it/portal/info/science).
Tutorial on Memento
(Herbert van de Sompel)
Memento aims to increase the accessibility of the Web
archive and to link all web resources to the relevant
versions of web pages.
The poster which really grabbed my attention was the
“Planned Open Access solution at the University of
which has quite a few similarities with the UP
situation. Their DSpace repository was launched in 2007,
but they also have only a few authors submitting their
full-text articles to their repository. All authors are
also obliged to register outputs which are exported
annually to the Czech Information register of Research &
Development. Their planned solution which was developed
by a highly skilled IT team, is to export metadata from
Web of Science or
Scopus. The system will then automatically check the
author’s rights from SHERPA/RoMEO (using the ISSN). The
author can then decide which version of the document he
can make available (pre-print, post-print or final pdf
version), and the embargo setting will be done
automatically. The repository administration will check
and accept the submission and export the record to the
repository. This sounds like an ideal solution and one
that could also be investigated by the UPSpace team!
The award-winning poster “Exploiting and completing
institutional repositories for bibliometrics”
is also worth mentioning. This is a functionality added
to institutional repositories which will allow the
evaluation of a university’s scientific production
through bibliometric analysis. This innovative system
can be integrated with other institutional repositories.
The launch of the new Open access map
http://www.openaccessmap.org/ which charts the
growth and development of Open access repositories,
journals and policies globally was also extremely
sharing evening was held in the CERN dome (participants
had to bring favourite drinks from home). Afterwards we
went on a tour of the Large Hadron Collider project.
Iryna Kuchma (eIFL), Elsabé Olivier,
Alma Swan (Scholarly
Information consultant) & Monica Hammes
Open access advocacy
was a strong theme at the conference and Monica Hammes
was an invited speaker who addressed the members on
The Open Access conversation – more than just advocating
for a mandate. Monica and Elsabé also facilitated a
breakout session on OA advocacy.
Monica Hammes & Elsabé Olivier
The forming of an AHILA Chapter in South Africa
The Association for Health Information and Libraries in
Africa (AHILA) is a professional association founded in
1984 which now has 46 member countries and many partners
and collaborators worldwide.
AHILA aims to improve
the provision of up-to-date and relevant information to
health and medical workers in Africa. It also strives to
encourage the professional development of librarians and
to promote the development of resource-sharing and
exchange of experiences and information among African
health information professionals. It further aims to
promote the development, standardisation, and exchange
of national databases of medical and health literature
produced in the African countries in the form of an
African Index Medicus (http://indexmedicus.afro.who.int/).
Until recently, there was no formal, active AHILA
chapter in South Africa.
Another interest group of
health science and medical librarians together with
other information providers in South Africa is called
the Health Information Community of South Africa (HICSA).
The vision of HICSA is to create an effective network of
national medical and health information resources in
support of quality health care, research and education
in South Africa.
HICSA was approached by
Alfred Masiteng from WHO (World Health Organisation) and
Michael Chimalizeni from ITOCA
(Information Training and Outreach Centre for Africa) to
collaborate in forming an AHILA chapter for South
Africa. On Friday, 5 August 2011, a meeting was held at
the WHO offices in Pretoria, where this issue was
At this meeting a steering
committee was elected to work on the constitution and
terms of reference for AHILA, South Africa. The proposed
steering committee consists of the following members:
Alfred Masiteng (WHO); Michael Chimalizeni (ITOCA); Suzy
Nyakale (UP); Marguerite Nel (representing HICSA) and
Hope Kabamba (United Nations Library).
The ideal is to attend the
AHILA 2012 conference in Cape Verde as a fully
functional country chapter.
There is a need for
professional networking and development of health
information workers in South Africa. The establishment
of an AHILA South Africa chapter will not only support
the need for national collaboration, but will also
provide great potential for South Africa to take the
lead in health information support in Africa.
Contrubuted by Marguerite Nel
LIASA Institutional Networking Tea
Motho ke motho ka batho!! So goes the saying. A person
is a person through other people. What are leaders
without their followers, and what is LIASA without its
members? On the 29th of July 2011 Ms Ujala
Satgoor, the President-Elect and Ms Segametsi Molawa,
the chairperson of LIASA Gauteng North BEC hosted an
Institutional Networking Tea session at the University
of Pretoria Library Services for current UP LIASA
members. The aim was to get to know the faces behind the
UP membership, to network and discuss issues of concern
to current members.
Segametsi called upon members to be active, to mentor
and share their knowledge with other professionals in
the field. She said that UP members are leaders and that
the Gauteng North branch prouds itself in UPLS. Members
should network more, meet specialists from other
organizations and learn from them. The LIS is faced
with the challenge of a lack of young librarians
entering the field, so as experienced professionals we
should plan for the future and try to recruit people for
Segametsi also raised the point of training and
developing the upcoming librarians which are already in
the profession, paying special attention to librarians
in the private sector.
Ujala thanked members for their support, applauded
active members and encouraged members to share their
skills. She challenged members to ask themselves what it
means for them to be librarians, and to play a role in
the eradication of illiteracy. As we are the custodians
of information we hold the minds of the people and can
therefore make a difference.
Refreshments were served after the meeting and members
got the opportunity to mingle and pictures were taken.
The UP Institutional Networking Tea will be held
annually. It was also decided at the meeting that the
members should pay more visits to other institutions.
Exhibition on Prof. Archie Mafeje
During the month of July, the Institute for Women’s and
Gender Studies (IWGS) and the Department of Sociology
hosted an exhibition on the life and works of Professor
Archie Mafeje at the University of Pretoria Library.
The Archie Mafeje memorial exhibition, compiled by Prof
Andrew Bank from UWC and on loan from the Walter Sisulu
University, was launched at the South African
Sociological Association (SASA) conference by the IWGS
and the Department of Sociology.
The exhibition consisted of ten panels, which track
Prof. Mafeje's academic career, his time in exile,
his return to South Africa and his friendships as well
as family ties. The exhibition also focused on the
Mafeje Affair at University of Cape Town, which refers
to this institution's systematic rejection and isolation
of Prof Mafeje as a leading scholar in the South African
social sciences in 1968 and 1990. This exhibition was
the backdrop for the panel discussion entitled “Archie
Mafeje: A conversation about the recuperation of black
masculinities in the academy”, which was hosted during
the annual SASA congress. The IWGS would like to thank
the Walter Sisulu University for the loan of the Mafeje
by Felix Liersch
The digitization office: an exciting 2011 so far
First we started working on the Hans Merensky project.
This project entails the complete document collection of
the late Dr. Merensky as well as some of his books which
are in the public domain. Most of the letters in the
collection are a second or third flimsy carbon copy of
The digitization method, physical handling
and preservation of the paper of these letters
definitely pose some challenges of their own. Up to now
we came across very interesting letters in the
collection and our team regards Dr Merensky as one of
the most remarkable and outstanding people living in
South Africa. Our library can be proud to be called the
Merensky Library. Please have a look at the video clip
that Magriet did for the University’s Centenary:
The Merensky story available on
Magriet and Heila busy
in the Hans Merensky
Ria co-authored two chapters in a manual
managed by the NRF and funded by the Carnegie
Corporation titled “Managing
A Collaborative Initiative on the
South African Framework”
which can be obtained from the NRF.
Ria was chosen by the United States Department of State
to take part in their International Visitor Leadership
Program where she had the opportunity to visit many
digitisation projects running in Washington DC, Maryland
and Rhode Island. She also attended the Computers in
Libraries 2011 Conference in Washington DC. The aim of
this conference was to learn more about eReaders and
eTablets and developing applications for the hardware.
In the photo
(above right): Ria with a sculpture by the actor Anthony
Quinn at the Rhode Island University.
The Digi-team is also experimenting with eReaders and
Tablets and would like your input. You are invited to
visit the digitisation office and have firsthand
experience of the Kindle, Samsung Galaxy, iPad and
Blackberry Playbook tablets. We will also blog about
our own experience with the eReaders and Tablets soon (http://uplsdigitisation.blogspot.com/).
The digitisation office finished a very difficult
project for Sabinet involving the “South African Journal
of Geology” under the leadership of Lidia Swart.
Oversized brittle maps and journals had to be scanned.
The project was completed earlier this year and is
regarded as one of our major success stories.
Lidia Swart is permanently employed at the UPLS from 1
May 2011; we want to welcome Lidia and we know that she
will be one of our outstanding staff members during her
career as an “Accidental Librarian”.
We also welcomed Maritz Visser and Phyllis Cheue to our team and
unfortunately had to say farewell to Janine.
Cindy-Lee du Plessis, Janine Loubser, Maritz Visser,
Phyllis Cheue, Elliot Matukane.
The first half of this year also had its own challenges.
We had to convert the older (not in digital format)
dissertations and theses from analogue to digital format
for submission to the UPeTD platform. The team did an
excellent job under much pressure.
Thank you to Salomie for arranging a facelift for our
office! The office was painted with warm colours which
do not reflect light unto the scanners.
During the renovations of the library the Digi-team was
responsible for keeping the dry-walls alive and did an
excellent job with the directions and our own face book
“Wall of Thoughts”.
We also finished our first book from negative plates
with a very satisfied client (Prof W Meyer) who will
reprint the Strauss book for use by his students. We
are still busy with the physical preservation project of
the negative plates.
Herewith a part of Prof Meyer’s email to the office:
“Baie, baie dankie vir die moeite en die goeie nuus. Ek
het 'n maand gelede by die outeur gaan kuier en hy was
baie dankbaar dat sy boekie vir die nageslag behoue sal
bly. Tiene van duisende studente het die boekie gebruik,
en ek hoop dat hy selfs in die toekoms nuttig sal wees.”
We unfortunately had to stop the Onderstepoort Journal
project for the first half of the year due to lack of
funding. Hopefully this valuable project will again
take momentum during the second half of the year.
The Digi-office was visited by many groups and
individuals amongst which were visitors from various UP
Faculties and Departments, WITS University, The Africa
Institute, Department of Arts and Culture, Gibbs Library
Personnel, MIT Group, University of Botswana and
University of Uganda. We gave training to the
University of Ghana. Please have a look at our Facebook
for a constant photo update of our latest projects.
Also of interest is Lidia’s insert in this Newsletter on
the making of our own surrogate copy of the beautiful
book on Dr. Livingstone’s life and explorations.
Contributed by the Digi-team
The road to digitizing “The life and Explorations of Dr.
When the report of the death of Dr. Livingstone reached
England, many people refused to give it credit. He had
so often been given up for lost and mourned as dead,
that his countrymen were reluctant to believe that the
grand old man would never more be seen amongst them.
Ever since the indomitable Stanley took his last look of
the great traveller – who, for nearly six years had been
wholly cut off from civilisation – the interest in his
movements had not abated. This remarkable man and his
extraordinary career had made such a strong impression
upon the public mind. The life of this truly great man,
from its childhood to its close, is a living lesson
which the youth cannot take too closely to heart. The
child and boy who, while undergoing the drudgery of
twelve hours' daily labour in a factory, found time and
means to educate himself for the noble office of a
Christian Missionary to the heathen, is as interesting
and instructive a study as that of the grown man. His
determined will and untiring effort have made us
familiar with more of the formerly unknown regions of
the earth than any previous explorer of ancient or of
The process of digitizing “The life and Explorations
of Dr. Livingstone”:
The book was first scanned in 2009, with 664 pages to
scan. We started the derivation (down scaling and
cleaning) process in 2010, which took us about a week.
The book was then in the final PDF format, OCR’ed (text
recognitioning) and optimized to an acceptable size for
For marketing purposes, the Digi-office decided to make
a partial surrogate copy of this book, as it has a
beautiful front cover and some colour images. We
contacted Wet Ink Print and Design, and they gave us the
format specifications in which we have to hand over the
tiff images for printing. Janine Loubser and Lidia
Swart then started to scrutinize the book once again
(664 pages and all!!) to make sure it is perfect, and
Janine designed the front cover for the company that
does the binding, as there were specific dimensions for
the binding process.
Our office finally got the printed book back on the 22nd
of August 2011, and it really looks amazing! The photos
should also express the excitement, as we are proud of
the work we did and happy when we see the results!
Digitised and edited by:
Elliot Matukane, Janine Loubser and Lidia Swart
Contributed by Lydia Swart
Open Scholarship Office involvement with the Academy of
Science of South Africa
ASSAf, the Academy of Science of South Africa, aspires
to be an apex organization for science and scholarship
in South Africa. Prof. Robin Crewe of the University of
Pretoria is the president and chair of ASSAF and there
are representatives from other universities on the
board. Their Scholarly Publishing programme comprises
amongst others, of the National Scholarly Editor’s
The Open Scholarship office has attended these
Forum meetings since its inception in 2007. The National
Scholarly Editor’s Forum is an opportunity for journal
editors to exchange information and knowledge and to
meet disciplinary peers. This year, Susan Veldsman, the
Director of the Scholarly Publishing Unit invited Elsabé
Olivier to address the editors at their annual meeting
which was held at Emperors Palace on 28 July 2011.
Elsabé utilized this opportunity to describe both the
golden and green route to the attending South African
editors in her presentation titled “Open
access, what editors should know”.
also urged editors to develop self-archiving policies
for their journals and to register their journal’s
policies on websites such as
DOAJ (Directory of Open Access Journals). Some
journal editors responded immediately and this
information was shared nationally with repository
members of the Irtalk list as well as the SHERPA/RoMEO
service which will update the information on their
ASSAf, with sponsorship of UNESCO, also presented an
Open Access Publishing Workshop at their offices 18-19
August to invited South African journal editors. Elsabé
Olivier was invited to attend and moderate two of the
sessions. University of Pretoria editors were well
presented: Prof. Jeanne van Eeden (Image & Text), Prof.
Steve Koch (South African Journal of Economic and
Management Sciences), Prof. Andries van Aarde (HTS
Teologiese Studies/Theological Studies), Prof. Benda
Hofmeyer (Phronimon) and Prof. Susan Adendorff (South
African Journal of Industrial Engineering). PULP
(Pretoria University Law Press) staff members, Lizette
Besaans and Yolanda Booyzen also attended the workshop.
Contributed by Elsabé Olivier
Facelift for the Health Sciences Libraries
Three of the
Health Sciences Libraries got unexpected facelifts in
2011. The Medical Library’s new carpets were installed
during the July holidays. The original carpets lasted
for 17 years – quite a record when you keep in mind that
we have an average of 1,000 visitors per day. It was a
huge job which turned everything upside down for 3
weeks. One of the “fringe benefits” was a clean-up
exercise – especially the offices and main desk. The
students were as thrilled as we are with the new look
and we had even more feet in the library since July. We
discovered to our dismay that the new carpets in the
foyer got very dirty again and to save the carpet, we
bought another nice one to cover the wall-to-wall carpet
in the foyer and the security gates. It will be a lot
easier to clean, will protect the original carpet and
gives a very classy look to the library.
library at the Kalafong Hospital got new carpets in
their study area as well. The old brown ones were
replaced with a better quality carpet – but they missed
the office and public / computer work area. This will
be a high priority in 2012.
Basic Medical Sciences & Dentistry is in the process of
getting a new 16-workstation computer lab on level 1 of
the library. This project is funded by our external
fund and should be completed by the end of October. The
new facility will make life a lot easier for staff and
students – especially during training sessions.
Library will use its share of the external fund to
install air conditioning units in two of the computer
labs. Twenty computers and twenty bodies in a room can
create a lot of heat and training can be very difficult
in a hot room with sleepy students. The installation
will be done in November.
everything done – and all the dust removed – the staff
can look forward to a bright, clean and well equipped
Contributed by Magriet Lee
News from Special Collections
Special Collections celebrated Mandela Day by mounting a
display portraying the life and achievements of Nelson
Mandela. The exhibition, which was on display in the
foyer of Africana, included posters with inspiring and
motivational quotes by this icon of courage and
Posters from Karina Turok’s book: Life and Soul,
portraits of women who move South Africa are used as
theme for our exhibition in celebration of women’s day
this year. Also on display are a variety of books
highlighting the contributions to society made by women
of South Africa.
Card Catalogue Project:
Still going strong in Special Collections is the card
catalogue conversion project, commonly known as the
Heidi Project because of Heidi’s enthusiastic
participation. The project was started in May 2008. In
August 2011 we had cause for celebration because we had
reached the 20 000 mark. There are 36 000 volumes in the
old Africana collection, which means we are now more
than halfway. The 20 000 volumes now visible to users
via Google and UPExplore mean a lot more work for us at
the information desk but hey, it’s for a good cause.
Contributed by Pieter & Katrien
The new, bigger and improved Music Library!
Verbeterde, nuwe, groter Musiekbiblioteek!
After years of requesting
and planning it finally happened. We received an
engineering project which would expand the Music
Library. For months we couldn’t see what was going on
behind the partition, en then finally one day the
building was finished and we could enter the newly built
section. It was exciting, challenging and surprising
But this was surely not
the end of the project – the existing library also had
to be renovated in the form of new carpets and a new
coat of paint.
During the June/July
holiday me, Mphumzi and 5 more assistants began putting
the books in boxes and taking down the shelves. It took
us five days to get everything packed and out of the
library, and there are no lifts only stairs! With
everything out of the library we had to disappear for a
few days in order for the contractors to do their thing.
Eventually the day came
when we could start moving everything back into the
library again. But what a shock it was. The contractors
were still busy working on carpets, lights and other
small tasks here and there. We were trying to clean the
library and build the shelves but time and again we had
to clean up after the contractors where they were still
drilling holes or fixing something.
By the time we were
supposed to re-open the library, we were very far from
ready. So we asked for a week’s extension and worked
non-stop from Monday till Saturday. Finally we could
carry the boxes back into the library and the books, CDs
and sheet music could be put on the shelves. Then all
the computers, photocopy machines etc. had to be put
back on their places. IT’S HARD WORK!!!
With a lot of patience and
gnashing of teeth me, Gertrud and Mphumzi put the last
reference works on their new places the Saturday before
the opening Monday. After they have left, I used my last
bit of strength to vacuum the carpet for Monday’s big
Monday the 24th
came and the eager students approached the library
hesitantly, not sure if everything was done yet. “May we
come in?” they asked. “Yes sure, the most important
services can be delivered although no listening stations
or DVD players are operational yet, but we’ll make a
After weeks of begging and
pleading our listening stations and plasma screens are
installed and I can declare that we are 99% done. We are
now working on the aesthetics. Our old plants which can
still be used are brought back into the library and new
ones are bought. The walls are still very empty but we
are working on that too.
On Tuesday 30 August the
Music Library will be officially re-opened by the
rector, Prof. de la Rey. We are looking forward to it!
Na jare se versoeke en beplanning, gebeur dit toe. Saam
met die Ingenieursprojek kry ons toe ‘n bonus met ‘n
nuwe deel wat vanuit die agterste hoek van die
biblioteek bereik kan word. Vir baie maande het ons nie
‘n idee gehad wat agter die afskorting aangaan nie, en
toe breek die dag aan dat hulle dit afbreek en ons kan
deurstap na die nuwe deel. Dit was voorwaar opwindend,
uitdagend, verrassend en besonders.
Maar dit was beslis nie die einde van die uitgerekte
beplanning en bouery nie. Die bestaande biblioteek moes
nou ook ‘n nuwe baadjie kry in die vorm van nuwe matte
en mure wat skoon en nuutgeverf sou word. Hef aan het
Gedurende die Junie/Julie vakansie het ek, Mphumzi en so
5 helpers begin om in te pak en rakke af te breek. Dis
dan wanneer mens besef dat hierdie biblioteek glad nie
so klein is nie. Dit het ons ‘n hele 5 dae geneem om
alles ingepak en uitgedra te kry. Mensig, het ons
spiere bygekry!!! Geen hysbakke nie – nee, net trappe!!!
Toe moes ons vir so paar dae verdwyn om plek te maak vir
Uiteindelik breek die dag aan wat ons kan begin
terugtrek. Maar wat ‘n ontnugtering. Ons probeer
skoonmaak en rakke bou en tussenin is daar nog aanmekaar
kontrakteurs. Dan verf hulle bietjie hier dan timmer
hulle daar. Elke keer moet ons weer skoonmaak. Asof
dit nie genoeg is nie, is daar nog ander kontrakteurs
tussenin – ligte wat nie werk nie, matte wat nog moet
klaarkom, al die klein irritasies wat met ‘n bouery
gepaardgaan en helaas die aanwysings wat aangebring moet
word. Ons maak maar geduldig weer skoon waar hulle
Teen die tyd wat ons die biblioteek moet open, is daar
nog nie ‘n rak in sig nie – wat nog van boeke. Ons vra
uitstel vir ‘n week en ek hou duime vas dat ons dit wel
gaan regkry. Ons werk onverpoos Maandag tot Saterdag.
Eindelik kan ons begin om die bokse terug te dra sodat
die boeke, CD’s en bladmusiek teruggepak kan word. Dan
nog al die rekenaars, die fotostaatmajiene ens. DIS
Met baie geduld en ‘n gekners van tande pak ek, Gertrud
en Mphumzi die Saterdag voor ons moet oopmaak, die
laaste naslaanboeke op hulle nuwe plekke. Teen die tyd
dat hulle huis toe is, lyk die matte of daar partytjie
met konfetti gehou is. Met die laaste bietjie krag wat
ek nog oorhet, stofsuig ek die matte sodat dit net skoon
lyk vir Maandag se terugkeer.
Maandag, die 24e Julie breek aan en studente kom
onseker nader, want dit lyk dan nog nie heeltemal klaar
nie. “Mag ons maar inkom?” word gevra. “Ja sekerlik
die nodigste kan darem gedoen word. Ons het nog nie ‘n
enkele luisterstasie of DVD-speler in werking nie, maar
ons maak ‘n plan. “
Na weke se gesoebat en pleit word ons luisterstasies en
plasmaskerms geïnstalleer en kan ek sê ons is nou 99%
ingerig. Nou werk ons nog aan die estetiese. Ons
bruikbare, ou plante word teruggedra en ‘n paar nuwe
kleiner plante word bygekoop. Die mure lyk nog erg kaal,
maar mettertyd sal ons ook daaraan aandag gee.
Op Dinsdag die 30e Augustus word hierdie biblioteek
amptelik her-ingebruik geneem deur die rektor, Prof de
la Rey. Ons sien met verlange uit daarna!!!
News about South African Music Collections
During May this year Dr. David Phylar, Project
Coordinator of the KwaZulu-Natal Philharmonic Orchestra
visited the South African Music Collections during the
recent season of performances of the opera Winnie
in the State Theatre. He was accompanied by Tania
Smith, the Orchestra Manager, and Alison Lowell, the
Mimi Coertse, the South African soprano who performed in
Europe for twenty years, donated all her sound
recordings to the South African Music Collections in
2006. This donation consisted of all Miss Coertse’s
performances throughout her career. It took the staff of
the South African Music Collections in collaboration
with the Department of Education Innovation at the
University of Pretoria five years to transfer all the
recordings from tape to CD format.
This mammoth task was completed last month (July).
The CD’s are now housed in the Mimi Coertse room and are
in the process of being catalogued on the UP Portal.
On Thursday the 11th of August, SABC 3 and
Mimi Coertse visited the South African Music Collections
to shoot scenes in the Mimi Coertse room for a
documentary film about her.
Eridine Roux, the curator of the Collections,
interviewed Miss Coertse and provided information about
the Collections while the cameras were rolling. This was
the third time that the Collections were featured in a
television programme. SABC TV previously made
documentaries about the Collections for the programmes
Geraas (SABC2) and Kunskafee (Kyknet). The
Collections have also been featured in radio programmes
on RSG and Radio Pretoria.
Contributed by Eridine Roux
UPLS e-LEARNING SEMINAR
(08-09 JUNE 2011) – WHAT AN EXPERIENCE!
At the beginning of June this year I had the opportunity
and privilege to attend the e-Learning Seminar. The
seminar was sponsored by SWETS and organised and
presented by an organizing committee consisting of Ujala
Satgoor, Soekie Swanepoel, Chrissie Boeyens and Martha
The program, attended by ±120 people, stretched over two days
and was packed
with very interesting, informative and thought provoking
presentations. I would like to share some of my
experiences of this seminar with you in a brief summary.
The keynote address was delivered by Pieter Geldenhuys.
He introduced himself as a futurist and he outlined
recent developments and future trends in information and
communication technologies. He also spoke about social
trends and our social interaction with technology and
how the Internet started. Did you know that e-mail
started in 1985? New developments to expect will be what
is called ‘augmented reality’. An example of this is the
future use of holograms when communicating with each
other. He also predicted that by 2020 libraries as we
know it will either have ceased to exist or have changed
dramatically due to new information communication
The second presentation was by Prof. Wendy Kilfoil. She
is the director of the UP’s Dept. for Education
Innovation which runs the click-up system. She outlined
new trends in mobile learning for students.
Robert Jacobs from SWETS discussed trends in e-books. We
learned that in 2006 the company Springer started to
make e-books available.
Melvin Kaabwe from the book store Van Schaik spoke about
the role that bookshops and publishers can play in
delivering e-book solutions to students within an
Pierre de Villiers from the company AOSIS presented on
the very relevant subject of open access for scholarly
Dorette Snyman from UNISA’s topic was matching e-books
and e-learning at the UNISA Library.
Joanne King described the e-learning environment at the
WITS Library, and mentioned the advantages of having
wireless hotspots in an academic library.
Samantha Bennett from the SAWIS Information Centre
delivered a very interesting presentation on the
establishment of a virtual library for the South African
Wine Industry. The biggest challenges that were
encountered in this venture were the availability of
resources and adequate server space.
A most dynamic presentation was given by Barry Bramley.
He pointed out that different generations learn
differently. This is due to the fact that different
generations (age groups) have different values and these
differences can have a profound effect on our worldview.
Bettie de Kock of UPLS discussed the game which she
developed as part of game-based learning, to help
students utilise our library’s resources.
On day two Prof. Derek Keats of WITS talked about
scholarship in a connected world. He stated that we have
to adapt to a world of information abundance. This was
discussed in light of the following four themes:
Ubiquitous computing which is enabled by cloud computing
and devices like smart phones and tablets; Social and
academic research; Research data that has to be
accessible; The free and open access to information
versus secret science.
He further pointed out that resource sharing
technologies make it easier for researchers to tap into
Ria Groenewald of UPLS discussed current trends in
mobile technologies which are available for use in
Kosie Eloff, also from UP, discussed mobile devices in
education, e.g. the use of the Amazon kindle e-book
reader and the Apple iPad media tablet.
Prof. Theo Bothma outlined the Masters in Information
Technology program which is currently offered at UP. He
touched on the changing role of librarians, stating that
librarians have to keep up with new information
technologies and trends. Information literacy is
becoming more important while the phenomenon of embedded
librarians in projects/departments will become more
necessary in the future.
These are some of my impressions, although it merely
scratches the surface. I thoroughly enjoyed attending
this seminar. I think it was very well organized and
very informative. The organising committee of UPLS did
an excellent job!! Thank you for this opportunity.
Contributed by Gerna van Veelen
Book Donation by the Austrian Embassy
The Department of Modern European Languages enjoys an
excellent long term relationship with the Austrian
Embassy in Pretoria. The department receives support in
the form of donations of materials, presentations on
Austria and exhibitions in the foyer of the Humanities
Building. Recently, the Embassy donated 80 books to the
Library. The subjects range from Austrian mission
history in South Africa, Schrödinger on Quantum
mechanics, various aspects of the history of Austria as
far back as the Middle Ages, to recent social and
political issues relating to Austria, Europe,
architecture, music, psychology, political sciences and
cultural diplomacy. About 50% of the books are in
English, the rest in German.
This book donation was handed over by the Second Head of
Mission, Mr. Martin Gärtner at a function held on 3 June
2011 in the library. The donation was received by the
management team of the library namely the Director of
Library Services, Mr. Robert Moropa, and the deputy
directors, Hilda Kriel, Ujala Satgoor and Heila Pienaar.
The Faculty Library Humanities was represented by the
manager, Julene Vermeulen and the information specialist
Elsa Coertze. Also present were Dr. Stephan
acting HOD of the Department of Modern European
Languages, and Prof. Hennie Stander, Vice-Dean of the
Faculty of Humanities. Dr.
Mühr mentioned that in April 2011,
the Egyptian writer Tarek Eltayeb, who has been living
in Vienna since 1986, had given an author reading at UP,
and donated the very first books in Arabian languages to
the Library. Additionally, a lively collaboration of UP
with the University of Vienna is mainly exploited by
students of the Faculty of Theology.
In receiving this donation Mr. Moropa said that the
Department of Library Services was grateful to have
friends like the Austrian Embassy. Mr. Martin Gärtner
expressed the Embassy’s willingness to continue
donations on an annual basis, according to particular
Contributed by Stephan
Mühr and Elsa Coertze
SPARKY Award winner Joshua Goodman!
The Open Scholarship
Office advertised the SPARKY contest on the UP web for
months and was delighted with the news that a second
year Multimedia student had won the 2011 Sparky Awards
prize for BEST LIVE ACTION with his video "Breaking
News - Open Access Wave Sweeps World".
The Sparky Awards contest
calls on entrants to creatively illustrate in a short
video the value of Open access to research and data. It
is an international competition organized by SPARC (the
Scholarly Publishing and Academic Resources Coalition).
Joshua will receive an iPad along with a Sparky Award
statuette and his video will be widely publicized and
screened at multiple public events locally and across
North America, including the American Library
Association Annual Conference and UP‘s own Open Access
week in October.
The Sparky organizers
invite EVERYBODY to vote for their favorite in the
Sparky people’s Choice Award. The deadline is 23
September 2011. Please vote for Josh by visiting
Click on VOTE NOW and
share your favorites by entering the entry number,
example Josh is number 27.
Congratulations Joshua – we are very proud of your
Contributed by Elsabé Olivier
It was my privilege to attend the OR
2011 conference in June in Austin, Texas, and the
following points were highlighted at the conference:
- collaboration between
- input of repositories in scholarly
- social networks
- Researcher’s ID : ORCID, ISI, Scopus
As we already have a C.o.P. for
Institutional Repository Managers, I decided to include
not only the IR managers (or representers) but also the
IT system administrators at our next meeting on 15 July
2011. An invitation was then sent to the IR Managers of
the following institutions: UNISA, UJ, WITS, CSIR, NRF
and ASSAF. Elsabé was specifically invited to join me in
giving feedback of the conferences we attended. Robert
welcomed the 20 odd attendees and we were soon in a
livid discussion of various topics, continuing well into
lunch time ....collaboration, sharing and
The “new version of UPSpace”
was deployed on our own (Library) server in July, and
with still a few IT problems to sort out (thanks
Leonard), we are exploring and enjoying the new
functionalities available, specifically the statistics!
And the big jump! On Webometrics: from the
January 2011 ranking, UPSpace jumped 66 positions in the
Repository section (to 258) and 77 in the Institutional
repository section (to 233) holding the 3rd
position in South Africa, behind UPeTD and CSIR.
And everyone out there is watching our performance on
Contributed by Hettie Groenewald
The role of the Cataloguer in the
cataloguing unit within the LTS Department is currently
in the process of assessing its role and function in the
library, and taking a new look at the structure and
workflow of the unit. We’ve already had some very
interesting and enlightening discussions about
cataloguing. As part of this project, the team did some
research on various subjects and Annette Ingram wrote
the following on the role of the cataloguer.
THE ROLE OF THE CATALOGUER
cataloguer, who creates the bibliographic description of
library material and also allocates classification
numbers and subject headings, has a pivotal role in the
organisation of information and the compiling and
maintenance of the catalogue in a library or information
centre. In 2008 Charles O. Omekwu called cataloguing and
classification the “central nervous system of
librarianship”. In a blog called “hanging together” the
core of the bibliographic description is stated as
basically having three purposes:
Unfortunately cataloguers are often depicted as quiet,
introverted people not wanting to deal with the public.
Quoting from Richard A. Murray: “The stereotype of the
cataloguer is, for many, a hermit hiding in the bowels
of the library shackled to an OCLC terminal all day,
counting pages of plates and measuring heights of
books”. He retorts with a refreshing comment: “Well, no.
Those who love cataloguing – and there are more of us
than you think – find it fascinating, challenging, and
even (dare I say it?) fun.” And further: “Unlike what
you may think about cataloguing, it’s not a tedious,
never-ending life of rote application of rules and
punctuation. Cataloguers get to see the library’s most
interesting materials and have to figure out a) what
this thing is, b) who might find it useful,
and c) how to make sure they find it.”
Murray continues to state that cataloguers learn through
“osmosis” dealing with all these materials and that
there is a lot of “detective work” that goes into it.
The cataloguer also frequently interacts with
colleagues, authors, publishers and other interesting
people around the world to find a solution for a
problem. It is, however, obvious that a good cataloguer
needs to pay attention to detail and have a lot of
patience. “Great curiosity helps, as does the ability to
work independently. The ability to think things through
logically is a must.”
Although cataloguers seldom deal directly with the users
of the library and work in the so-called “back office”,
they help the subject specialists who deal with clients
every day to find relevant information speedily. If the
catalogue is not accurate and complete, important and
up-to-date information may not reach the client and it
can have dire consequences for the person and his/her
career, especially in a special or academic library.
Cataloguers add value to already valuable information.
is, however, essential that they move with the times and
embrace new technology and new knowledge and
information. This often does not mean simply copying a
record from OCLC and adding an item. Refining access
points and search strategies, spotting changes and new
subject fields, and being aware of the many
interdisciplinary materials existing today, are
essential elements of a cataloguer’s task in the 21st
century. Lynne Dyer, Bibliographic Services Manager, De
Montfort University, writes that “the skills, knowledge
and understanding that cataloguers have, make them a
valuable resource, but they need to keep up with the
changing environment. In times of economic turndown,
when institutions are looking to reduce their costs, it
pays to be flexible, and have a wide variety of skills
to offer.” Charles Omekwu states that cataloguers have
already proven themselves “capable of responding to new
and changing scenarios, for example by grasping
automation and using it to their advantage. Now, in
these days of global and networked environments, of
enhanced digital technologies, of the internet and
cyberspace, virtual libraries have sprung up and there
has been a huge growth in the amount of knowledge
available, most of it disorganised and scattered.” He
continues to say that the skills of cataloguers make
them “suitable to take advantage of the possibilities
that technology offers regarding the retrieval and
presentation of information.”
Karen Holt, a “digital archivist” at Advanced Micro
Devices in Austin Texas, describes cataloguing tasks as
important tools to do her work properly in this special
library environment: “After a month in this position I
realized that the most important library school classes
for my job were organizing information, database
management, cataloguing and reference. The crux of my
job is uploading and describing assets, so understanding
how to make images and videos findable in a database is
really important. Additionally, knowing how to search a
database will allow you to offer reference services to
your team, which will make you very popular!”
the cataloguing blog “Cataloging futures” a post by
Christine Schwartz refers to cataloguers as “information
ninjas”. In an excerpt from a meeting she quotes: “The
great challenge of this “digital age” we find ourselves
in will be ensuring we do what we do (the collection,
preservation and management of information) in a way
that ensures it is accessible in the future.
No matter its format and content, we are really all
about the information at the end of the day – and what’s
it worth if we can’t access it”.
people see the cataloguer as obsolete and “a dying
breed” whose routine tasks, like adding an item, can be
done by administrative personnel. Shelf-ready books and
the lack of young people entering the profession, are
cited as other reasons for this state of affairs:
patrons are more tech-savvy, the expectations of
librarians are greater, and our patrons have higher
expectations of the library … But it’s not just about a
new skill set added to the already-great demands placed
on librarians. It’s about another way to help people,
another place where we can serve as mediators and
quality control between an overwhelming amount of
information and a confused and frustrated patron” –
Elsa Anderson, Systems and Acquisitions Librarian at
Marlboro College in Marlboro, Vermont, USA.
Suggestions on the role of the cataloguer in the future
Technical knowledge of the catalogue, record structure,
the automated systems, day-to-day cataloguing,
retrospective conversion, migration from one platform to
Subject knowledge (LCSH) and knowledge of other access
Spotting and correcting errors and anomalies in the
Knowledge of the workflow of the Technical Services
Fresh ideas for cataloguing processes and workflow
Participation in the instruction of bibliographic
Training of staff and users in the effective use of the
catalogue; production of training materials
Evaluation of internet resources
Acquiring multilingual skills for use in cataloguing
Identifying possibilities for enhancing existing
schemes, e.g. embedding LCSH
Creating metadata for digital and archival collections
Involvement in digitization
Inclusion of detailed contents notes in bibliographic
Data quality management: authority control, use of LCSH,
improvement of migrated data and retrospective
Contributing to the development of new standards as well
as the adoption of new standards
Networking with other cataloguers to improve skills
anything to do with knowledge: analysis, authentication,
asset management, editing, identification, organising,
SURVIVAL OF THE CATALOGUER
Seeing the bigger picture
Good communication skills
Feedback to relevant staff
Developing good time management skills
Developing project management skills
Having realistic expectations of what can
Being flexible and adaptable to new
technologies and processes
Actively seeking learning opportunities
(courses, networking, etc.)
Awareness of current trends in
cataloguing, librarianship, etc.
Keeping an open mind
Presenting options, not objections
(solutions, not only complaints)
Being pro-active rather than reactive
And finally …
“ … cataloguing and classification are not ends in
themselves. They are essentially the bedrock for
providing information to the clientele system.” Omekwu
(2008, p. 188)
and: “…the modern cataloguer will one day be a
software-enabled specialist who can gather, subset,
normalize, and enrich piles of records for a specific
audience or purpose.” Tennant (2006, p. 32)
Anderson, E. 2011. Teach yourself to be
tech savvy. (http://www.liscareer.com/anderson_techsavvy.htm
; viewed 2011/09/05)
The core of bibliographic description. (http://hangingtogether.org/?p=834
; blog entry by “Roy” on January 17th, 2011;
Dyer, J. 2011. Seeing ourselves as others
; viewed 2011/09/05)
Dyer, L. 2011. The role of the cataloguer
in the 21st century.(http://highvisibilitycataloguing.wordpress.com/professional-positive-advocacy/the-role-of...
; viewed 2011/08/29)
Holt, K. 2011. Metadata and beyond: the
life of a corporate digital archivist. (http://www.liscareer.com/holt_dam.htm
; viewed 2011/09/05)
Interviews with Merensky Library,
University of Pretoria colleagues, September 2011.
Murray, R.A. 2011. The whimsy of
; viewed 2011/09/05)
Omekwu, C.O. 2008. Cataloguers in a
global information network environment.
The electronic library, 26 (2), pp.
Schwartz, C. 2011. From catalogers to
information ninjas? (http://www.catalogingfutures.com/catalogingfutures/2011/06/from-catalogers-to-informat...
; viewed 2011/08/29)
Tennant, Roy. 2006. The new cataloguer.
Library journal, vol. 131, iss.
7, p. 32.
Dr. Annette Ingram
Mad Hatters Civvies Day for the Organ Donor Foundation
Friday 26 August some of the Library staff took part in
a Mad Hatters Civvies Day, organised by the Organ Donor
Foundation. Cora Bezuidenhout from the Circulation
Department coordinated everything and for only R10 you
could buy a sticker and wear your funniest, silliest hat
to work. The purpose of this day was to raise money for
the Organ Donor Foundation and also to make people aware
of organ donation and to urge people to become organ
donors. The participants of the day wore wonderful hats,
from very colourful to extremely stylish. If not for the
lack of horses we would have thought it was the Durban
When you agree to be an
organ donor, you’re giving critically ill people the
chance to have a life that was never possible before.
Please read more about organ donation at
Contributed by Carin Bezuidenhout
GENEALOGISTS VISIT SPECIAL COLLECTIONS
On the 10th of September we at Special
Collections, along with Faan, once again had the
privilege to present ourselves for duty in the library
on a Saturday morning. We did not see it as a hardship
because we actually enjoyed playing host, yet again, to
members of the local branch of the Genealogical Society
of South Africa. Our relationship with the GSSA is
important to us not only because genealogy is a focus
area in our collection development policy, but also
because we saw the event as an important community
The aim of the visit was to acquaint the members with
our physical location, to guide them through our
collections and to orientate them in the external use of
To tell them about ourselves was quite easy. We had to
use a venue outside the library which is large enough to
accommodate 60 odd people in one session. Anja
organised the use of a lecture hall in the Humanities
building where she showed them our famous PowerPoint
presentation which runs like a movie, complete with
sound and all. A user guide, especially compiled for
the occasion, was handed out to them after the
presentation. Thank you Anja for being our technical
The group was then divided in two. While Katrien gave
one group tea in the staff room, Faan took the other
group on a guided tour through Special Collections where
a selection of our genealogical resources was on
display. Being a genealogist of note himself, Faan was
just the man to identify resources for genealogical
research other than the usual family trees. He also
elaborated further on the nature of our various
collections. His expertise in genealogical research was
one of the major reasons the Society was so keen to
repeat its visit of last year. Thank you Faan, for being
there when we need you.
While all this was going on, Heidi kept our information
service running and prevented terrified clients from
fleeing at sight of the milling crowds. When it was all
over, yours truly helped Katrien to wash the dishes, for
which I humbly thank both her and myself. Thanks to the
efforts of all concerned, including Johanna who helped
with preparing for the tea the previous day. The visit
can be counted a resounding success. The first
information queries came in on the very next Monday. One
of them rather strange …
Contributed by Pieter van der Merwe
Not just a means to
Endnote and Refworks are both bibliographic management
A bibliographic management tool can support a scholar
with easy automated referencing and full text included
in the bibliographic management tool. As such it should
be an indispensable tool to any scholar and proper
understanding and training is necessary.
To this end a trial training session was presented on
August 25 by Dr. Lynette Nagel from the Education
Innovation Department, Dr. Philna Coetzee from IAEP
Coordination and Bettie de Kock from the UP Library
Services. The programme was divided into three sections:
The role of research in an academic career
In her presentation “Balancing UP realities” Dr. Coetzee
referred to the three building blocks in a lecturer’s
career, i.e. tuition, research and community.
Figure 1: Balancing UP realities (Coetzee
Lecturers are not only responsible for tuition but also
for research and community service. They are responsible
to give a high standard of tuition to improve the
standard of the university. Research is seen as part of
their academic citizenship. (Coetzee 2011)
However, these building blocks can take up a lot of time
for lecturers and often a lack of time can result in
less/poor quality articles which are not good for the
lecturer’s reputation or career or for the university’s.
Librarians can play a very important role in supporting
lecturers in their research role. Dr. Coetzee
specifically mentioned Chrissie Boeyens and her
With biographical management tools their
responsibilities are decreased and the quality of their
articles significantly increased. This will lead to more
articles in a shorter amount of time without neglecting
quality, which in turn can lead to higher rankings for
the university since the staff is publishing more and
Bettie de Kock provided practical hands-on training
using Endnote to help attendees get a better grasp on
the program and its many advantages. Attendees were
asked to populate Endnote from different databases and
were allowed to ask questions and make suggestions
throughout. Their suggestions also helped to improve the
training session for future attendees.
Practical tips on how to write an academic
Dr. Lynette Nagel gave valuable tips on how to use
Endnote while writing an article. Her advice was not
only to the point but also practical and applicable to
all those who attended. For instance, it is important to
read an article before adding it to Endnote. Filtering
out ‘on the spur of the moment adding’ to Endnote could
ensure a more valuable bibliography at the end of your
Sincere thanks to Dr. Nagel and Dr. Coetzee for their
Thanks to my colleagues who participated in the trail
The feedback from the attendees was positive and indeed
shows the advantages of training sessions like these.
Contributed by Bettie de Kock
Coetzee, P. (2011, Augsust 25th).
Balancing UP realities. [PowerPoint slides].
Presented at a training session at University of
After much planning and time put into the celebration of
Springday, 2011, it was a big disappointment to us that
the University of Pretoria had to cancel the day due to
certain unforeseen circumstances.
BUT, even though we had a tad bit of disappointment, the
cancellation did not stop the library from still making
it a fun day!
A team of very eager and willing people was put together
to make and bake pancakes and at the end of the day, it
turned out to be a great success!
Contributed by Lidia
Rugby World Cup 2011 Kick-Off – Building team spirit!
For the kick-off of the Rugby World Cup 2011, the
Digitization Unit decided to make a giant cake in the
shape of a rugby field, complete with the stadium, cars
and spectators. We asked The Pastry Princess to bake
four square cakes. We put them all next to each other
to make one big square, forming the stadium. For the
grass, we dyed coconut green, and we used Oreo wafers,
Boudoirs and toothpicks to create the pavilion. Jelly
babies were used as “people” and the cars and flowers
were bought at Bakers Bin. The two teams playing on the
field were South Africa and New Zealand.
Danie gave us a short lesson on the rules of rugby.
After everyone had admired the very creative cake and
complimented the Digitization Unit on their final
result, it was cut up and eaten by the staff.
The photos displayed below are also available on the
digitization office’s face book page at
Contributed by Lidia