Intranet Nuus



Intranet News


Departement Biblioteekdienste 

Universiteit van Pretoria 

          Department of Library Services 

University of Pretoria

        Lente/Somer 2011 Uitgawe 1 • Spring/Summer 2011 Issue 1  






In this issue: / In hierdie uitgawe:


October awareness days
November awareness days
December awareness days
October / Oktober
Staff news / Personeelnuus
December / Desember
Did you know? / Het jy geweet?
Gedig deur Eldorene Lombard
Beeld se aanlyn-weergawe van Boeke24


From the editors desk
{ Our Director undergoes major surgery


Congratulations to our Director Robert Moropa


Mandela Day Celebration at Mamelodi Campus


An Exhibition in honor of the International year of Chemistry


CERN workshop on Innovations in Scholarly Communication (OAI7)


The forming of an AHILA Chapter in South Africa
{ LIASA Institutional Networking Tea


Exhibition on Prof. Archie Mafeje


The digitization office: an exciting 2011 so far


The road to digitizing “The life and Explorations of Dr. Livingstone”


Open Scholarship Office involvement with the Academy of Science of South Africa


News from Special Collections


The new, bigger and improved Music Library!  /  Verbeterde, nuwe, groter Musiekbiblioteek!


News about South African Music Collections




Book Donation by the Austrian Embassy
{ SPARKY Award winner Joshua Goodman!
{ News @UPSpace
{ The role of the Cataloguer in the Library Environment
{ Mad Hatters Civvies Day for the Organ Donor Foundation
{ Not just a means to an end

Springday Celebrations!

{ Rugby World Cup 2011 Kick-Off – Building team spirit!



Mental Healt/Breast Cancer

Awareness Month

1-9 Oktoberreses/October recess
1 International day for older persons
  National Inherited Disorders Day
2 International Day of Non-Violence
3 World Habitat Day
4-10 Human trafficking week
8 World Hospice and Palliative Care day
9 Partnership against AIDS Anniversary
  International English Spelling Day
9-13 National Nutrition Week
10 Lesings hervat vir Kwartaal 4 - Semester 2 / Lectures resume for Quarter 4 - Semester 2
  Skole heropen / School starts
  World Mental Health Day
10-14 National Obesity Week
12 World Arthritis Day
  National Bandana Day
12-20 World Bone and Joint Week
12 International Day for Natural Disaster Reduction
13 World Sight Day
15 National Foetal Alcohol Syndrome Day
  Global Hand washing Day
16 World Food Day
  World Spine Day
17 World Trauma Day
  Day for International the Eradication of Poverty
17-23 Infection Control Week
20 National Down Syndrome Day
  World Osteoporosis Day
  World Statistics Day
23 National Iodine Deficiency Disorder Day
24 World Polio Day
  United Nations Day
26 Universal Children's Day
  UNICEF Day of Change
29 World Stroke Day


Red Ribbon/Quality Month

2 Lesings sluit af vir kwartaal 4 / Lectures end for Quarter 4 - Semester 2
5 National Children's Day
7-13 SADC Malaria Week
7-26 Eksamens van derdekwartaal-, vierdekwartaal- en tweedesemestermodules/ Examinations of third quarter, fourth quarter and second-semester modules
9 World Quality Day
11 SADC Malaria Day
14 Diabetes Day
  International Day of Tolerance
17 International Day of Students
19 World Toilet Day
21 World Hello Day
25 International Day for the Elimination of Violence against Women
  Buy Nothing Day
25-10 Dec 16 Days of Activism on No Violence Against Women and Children


Prevention of Injuries Month

1 World AIDS Day
  International Day for the Abolition of Slavery
3 International Day of Disabled Persons
5 International Volunteers Day
7 International Civil Aviation Day
9 World Patient Safety Day
  Skole eindig/School ends
10 International Human Rights Day
16 Versoeningsdag/Day of Reconciliation
18 International Migrants Day
20 International Human Solidarity Day
25 Kersdag/Christmas Day
26 Welwillendheidsdag/Day of Goodwill



If you have any feedback, regarding this newsletter, article ideas or suggestions,

please contact the editorial staff: An invitation was issued to all the faculties and departments to participate in this endeavour and there was an overwhelming support. The majority of departments and faculties heeded this call as well as the Executive of the University.  Prof Sheryl De La Rey participated in the cleaning process together with some of the executive personnel.  On the day, all the community structures in Mamelodi including Mamelodi FM participated. It was clear that the community supported our attempt to clean the environment. The Tshwane Metro Council provided trucks to transport all the dirt that was collected by participants. 



Mr. Edwin Smith (Campus Director – Mamelodi) busy coordinating all the events and people who were participating in the cleaning campaign.





Prof. Vil-Nkomo busy  collecting plastic bags.





Prof. Stroh and Prof. Engelbrect busy collecting trash.




Mr. Makgalemele collecting the bags to send to the trucks





Prof. Wendy Kilfoil had difficulty putting on the gloves and Mr. Makgalemele came to her rescue. 


All the participants gladly scarified their time on a Saturday to make a difference to the community of Mamelodi by showing that to keep your environment clean is very important. Hopefully this will also send the message to the kids that to be clean and to stay in a clean environment is vital.  It was an honour for the people of Mamelodi to be joined by the Executive of the University of Pretoria who left their offices and the luxury of their homes to spend the day with them and clean their environment.  As this event was broadcasted by Mamelodi FM, people called the station and thanked the University under the leadership of Prof. De La Rey for their wonderful contribution to the betterment of the area. The people living in the squatter camp can learn from the excellent example set by the University of Pretoria.


Hilda Kriel apologized as she could not be part of the campaign, attending to a prior appointment. She supported the project and wished she could be part of it.



Contributed by Tlou Jacob Mothutsi

An Exhibition in honor of the International year of Chemistry

The grand opening of the chemistry exhibition

was on Thursday morning, 11 August.  Our guests
of honor were:  Prof. Anton Stroh, Dean of Natural and
Agricultural Sciences; Prof. Brenda Wingfield,
Vice dean of Natural and Agricultural sciences;
Prof. Egmont Rohwer, Head of dept. Chemistry;
 Ujala Satgoor, Hilda Kriel, Heila Pienaar and
Monica Hammes. 


In her opening Elna Randall mentioned that this was very much a team effort, which was absolutely the truth.

Everybody in the Science and Engineering library did their part to make this a success. We also launched our first brochure of the Faculty Library for Science and Agriculture.


Many thanks to Marie and Francois Theron for specially taking  pictures of our floor (level 5), and thank you Janice for all the arrangements, compiling information and the layout of the brochure. Faan Naude was the driving force behind our small research commons for post graduate students and the installing of wi fi. Our evening staff supported us all the way. Janice even set up a twitter page where visitors could post their comments.


Prof. Egmont Rohwer and his staff and students from the Chemistry Department also supported us by building ‘the chemistry lab’ which was part of our exhibition. They also provided some interesting posters and the apparatus for the competition.  Furthermore Prof. Rohwer gave an inspiring and thought provoking speech at the opening.  He pointed out that when one really wants to make a difference in the world, you should become involved in chemistry, which is the base for almost everything.  His examples were really intriguing. 


The UP Google Ambassadors were also involved.  They helped with the uploading of relevant YouTube videos and Google Scholar training on our big screen.  They did the marketing of the exhibition and competition and provided prizes for the first day of the competition.


In the end I think that an awareness of chemistry was created and that learning took place with the students that took part in the competition.  They had to search for an image of the Buckminsterfullerene on Google Scholar and then build this molecule with the building blocks provided. 


All of us had a lot of fun and off course the opening was ended off with some tea and cupcakes with chemistry elements iced on them by Clarina du Preez.


Contributed by Sunette Steynberg and

Elna Randall


CERN workshop on Innovations in Scholarly Communication (OAI7)

22-24 June 2011, University of Geneva, Switzerland


OAI7 Conference group 2011


In 2001 a group of 30 librarians held a workshop on the Open Archives Initiative and Peer Review Journals in Europe at CERN outside Geneva. This workshop was known as OAI1 and since then has taken place every two years. Over time the focus shifted to include all developments in scholarly communication (including repositories) and the venue moved to the University of Geneva because the CERN facilities could not cater for the growing number of participants. OAI7 ( was attended by 300 delegates with almost half of them IT practitioners and developers. The workshop is a showcase for serious researchers as well as for library IT developers who tweak open software in ingenious ways.


The programme which ran in one single track consisted of paper sessions on Machine-actionable scholarly communication, Open Science, Aggregation, Advocacy, Open Access publishing and Research data with posters, tutorials and breakaway sessions.


A couple of the things that we liked…


Re-engineering the functions of journals: (Mart Patterson)
This talk about the ground breaking work of the Public Library of Science introduced two of their themes:

1. To change the editorial process. PLoS One, which is the largest peer reviewed journal, has a totally different editorial model in which the editors do not judge the importance of the work and neither do they package it for a specific audience. The readership decides on these two issues. In 2010 the journal received 13845 submissions of which 6749 were published.


2. To create environments for specific fields where OA articles can be aggregated, assessed, tagged, discussed and enhanced by linking them to other relevant content. PLoS Hub Biodiversity and PLoS Hub Clinical Trials ( are the first of these.


Mendeley as a component in the open science infrastructure (Victor Henning)
Mendeley is a free desktop tool for managing one’s research with a strong collaboration / social computing component ideal for groups and for sharing one’s research interests and finding collaborators. Mendeley works with the Public Library of Science and the institutional repository community to develop new shared functionality.


Monica Hammes, Prof Tom Cochrane en Elsabe Olivier.


The rise of citizen cyberscience and its impact on professional research (Francois Grey)


Citizen cyberscience is a fascinating activity in which ordinary people like you and me use their brains/computers/mobile phones to participate in experiments which need a lot of repetition or many observers all over the world.  It also has a games component which is very popular with children (


Tutorial on Memento (Herbert van de Sompel)
Memento aims to increase the accessibility of the Web archive and to link all web resources to the relevant versions of web pages.


The poster which really grabbed my attention was the “Planned Open Access solution at the University of Pardubice” which has quite a few similarities with the UP situation. Their DSpace repository was launched in 2007, but they also have only a few authors submitting their full-text articles to their repository. All authors are also obliged to register outputs which are exported annually to the Czech Information register of Research & Development. Their planned solution which was developed by a highly skilled IT team, is to export metadata from Web of Science or

Scopus. The system will then automatically check the author’s rights from SHERPA/RoMEO (using the ISSN). The author can then decide which version of the document he can make available (pre-print, post-print or final pdf version), and the embargo setting will be done automatically. The repository administration will check and accept the submission and export the record to the repository. This sounds like an ideal solution and one that could also be investigated by the UPSpace team!


The award-winning poster “Exploiting and completing institutional repositories for bibliometrics” is also worth mentioning. This is a functionality added to institutional repositories which will allow the evaluation of a university’s scientific production through bibliometric analysis. This innovative system can be integrated with other institutional repositories.


The launch of the new Open access map which charts the growth and development of Open access repositories, journals and policies globally was also extremely interesting.


A drinks sharing evening was held in the CERN dome (participants had to bring favourite drinks from home). Afterwards we went on a tour of the Large Hadron Collider project.


Iryna Kuchma (eIFL), Elsabé Olivier,

Alma Swan (Scholarly Information consultant) & Monica Hammes


Open access advocacy was a strong theme at the conference and Monica Hammes was an invited speaker who addressed the members on The Open Access conversation – more than just advocating for a mandate. Monica and Elsabé also facilitated a breakout session on OA advocacy.   


Contributed by Monica Hammes & Elsabé Olivier


The forming of an AHILA Chapter in South Africa


The Association for Health Information and Libraries in Africa (AHILA) is a professional association founded in 1984 which now has 46 member countries and many partners and collaborators worldwide. AHILA aims to improve the provision of up-to-date and relevant information to health and medical workers in Africa. It also strives to encourage the professional development of librarians and to promote the development of resource-sharing and exchange of experiences and information among African health information professionals. It further aims to promote the development, standardisation, and exchange of national databases of medical and health literature produced in the African countries in the form of an African Index Medicus ( Until recently, there was no formal, active AHILA chapter in South Africa.


Another interest group of health science and medical librarians together with other information providers in South Africa is called the Health Information Community of South Africa (HICSA). The vision of HICSA is to create an effective network of national medical and health information resources in support of quality health care, research and education in South Africa.


HICSA was approached by Alfred Masiteng from WHO (World Health Organisation) and Michael Chimalizeni from ITOCA (Information Training and Outreach Centre for Africa) to collaborate in forming an AHILA chapter for South Africa. On Friday, 5 August 2011, a meeting was held at the WHO offices in Pretoria, where this issue was discussed.


At this meeting a steering committee was elected to work on the constitution and terms of reference for AHILA, South Africa. The proposed steering committee consists of the following members: Alfred Masiteng (WHO); Michael Chimalizeni (ITOCA); Suzy Nyakale (UP); Marguerite Nel (representing HICSA) and Hope Kabamba (United Nations Library).


The ideal is to attend the AHILA 2012 conference in Cape Verde as a fully functional country chapter.


There is a need for professional networking and development of health information workers in South Africa. The establishment of an AHILA South Africa chapter will not only support the need for national collaboration, but will also provide great potential for South Africa to take the lead in health information support in Africa.


Contrubuted by Marguerite Nel

LIASA Institutional Networking Tea


Motho ke motho ka batho!! So goes the saying. A person is a person through other people. What are leaders without their followers, and what is LIASA without its members? On the 29th of July 2011 Ms Ujala Satgoor, the President-Elect and Ms Segametsi Molawa, the chairperson of LIASA Gauteng North BEC hosted an Institutional Networking Tea session at the University of Pretoria Library Services for current UP LIASA members. The aim was to get to know the faces behind the UP membership, to network and discuss issues of concern to current members.


Segametsi called upon members to be active, to mentor and share their knowledge with other professionals in the field. She said that UP members are leaders and that the Gauteng North branch prouds itself in UPLS. Members should network more, meet specialists from other organizations and learn from them.  The LIS is faced with the challenge of a lack of young librarians entering the field, so as experienced professionals we should plan for the future and try to recruit people for the profession.


Segametsi also raised the point of training and developing the upcoming librarians which are already in the profession, paying special attention to librarians in the private sector.


Ujala thanked members for their support, applauded active members and encouraged members to share their skills. She challenged members to ask themselves what it means for them to be librarians, and to play a role in the eradication of illiteracy. As we are the custodians of information we hold the minds of the people and can therefore make a difference.


Refreshments were served after the meeting and members got the opportunity to mingle and pictures were taken.


The UP Institutional Networking Tea will be held annually.  It was also decided at the meeting that the members should pay more visits to other institutions.



Contributed by Pricilla Reetseng

Exhibition on Prof. Archie Mafeje

During the month of July, the Institute for Women’s and Gender Studies (IWGS) and the Department of Sociology hosted an exhibition on the life and works of Professor Archie Mafeje at the University of Pretoria Library.


The Archie Mafeje memorial exhibition, compiled by Prof Andrew Bank from UWC and on loan from the Walter Sisulu University, was launched at the South African Sociological Association (SASA) conference by the IWGS and the Department of Sociology.


The exhibition consisted of ten panels, which track Prof. Mafeje's academic career, his time in exile, his return to South Africa and his friendships as well as family ties. The exhibition also focused on the Mafeje Affair at University of Cape Town, which refers to this institution's systematic rejection and isolation of Prof Mafeje as a leading scholar in the South African social sciences in 1968 and 1990. This exhibition was the backdrop for the panel discussion entitled “Archie Mafeje: A conversation about the recuperation of black masculinities in the academy”, which was hosted during the annual SASA congress. The IWGS would like to thank the Walter Sisulu University for the loan of the Mafeje Exhibition.


Article by Felix Liersch


The digitization office: an exciting 2011 so far

First we started working on the Hans Merensky project.  This project entails the complete document collection of the late Dr. Merensky as well as some of his books which are in the public domain. Most of the letters in the collection are a second or third flimsy carbon copy of the original. The digitization method, physical handling and preservation of the paper of these letters definitely pose some challenges of their own.  Up to now we came across very interesting letters in the collection and our team regards Dr Merensky as one of the most remarkable and outstanding people living in South Africa.  Our library can be proud to be called the Merensky Library.  Please have a look at the video clip that Magriet did for the University’s Centenary: The Merensky story available on UPSpace at


       Dr Hans Merensky


Magriet and Heila busy in the Hans Merensky

Memorial Museum, Westfalia


Ria co-authored two chapters in a manual managed by the NRF and funded by the Carnegie Corporation titled Managing Digital Collections: A Collaborative Initiative on the South African Framework” which can be obtained from the NRF.




Ria was chosen by the United States Department of State to take part in their International Visitor Leadership Program where she had the opportunity to visit many digitisation projects running in Washington DC, Maryland and Rhode Island.  She also attended the Computers in Libraries 2011 Conference in Washington DC. The aim of this conference was to learn more about eReaders and eTablets and developing applications for the hardware.


In the photo (above right): Ria with a sculpture by the actor Anthony Quinn at the Rhode Island University.


The Digi-team is also experimenting with eReaders and Tablets and would like your input.  You are invited to visit the digitisation office and have firsthand experience of the Kindle, Samsung Galaxy, iPad and Blackberry Playbook tablets.  We will also blog about our own experience with the eReaders and Tablets soon (


The digitisation office finished a very difficult project for Sabinet involving the “South African Journal of Geology” under the leadership of Lidia Swart.  Oversized brittle maps and journals had to be scanned.  The project was completed earlier this year and is regarded as one of our major success stories. 


Lidia Swart is permanently employed at the UPLS from 1 May 2011; we want to welcome Lidia and we know that she will be one of our outstanding staff members during her career as an “Accidental Librarian”.


We also welcomed Maritz Visser and Phyllis Cheue to our team and unfortunately had to say farewell to Janine.


The Digi-team: Cindy-Lee du Plessis, Janine Loubser, Maritz Visser,

Phyllis Cheue, Elliot Matukane.


The first half of this year also had its own challenges. We had to convert the older (not in digital format) dissertations and theses from analogue to digital format for submission to the UPeTD platform.  The team did an excellent job under much pressure.


Thank you to Salomie for arranging a facelift for our office! The office was painted with warm colours which do not reflect light unto the scanners.






During the renovations of the library the Digi-team was responsible for keeping the dry-walls alive and did an excellent job with the directions and our own face book “Wall of Thoughts”.


We also finished our first book from negative plates with a very satisfied client (Prof W Meyer) who will reprint the Strauss book for use by his students.  We are still busy with the physical preservation project of the negative plates. Herewith a part of Prof Meyer’s email to the office:


“Baie, baie dankie vir die moeite en die goeie nuus. Ek het 'n maand gelede by die outeur gaan kuier en hy was baie dankbaar dat sy boekie vir die nageslag behoue sal bly. Tiene van duisende studente het die boekie gebruik, en ek hoop dat hy selfs in die toekoms nuttig sal wees.”


We unfortunately had to stop the Onderstepoort Journal project for the first half of the year due to lack of funding.  Hopefully this valuable project will again take momentum during the second half of the year. 


The Digi-office was visited by many groups and individuals amongst which were visitors from various UP Faculties and Departments, WITS University, The Africa Institute, Department of Arts and Culture, Gibbs Library Personnel, MIT Group, University of Botswana and University of Uganda.  We gave training to the University of Ghana.  Please have a look at our Facebook page for a constant photo update of our latest projects.


Also of interest is Lidia’s insert in this Newsletter on the making of our own surrogate copy of the beautiful book on Dr. Livingstone’s life and explorations.


Contributed by the Digi-team

The road to digitizing “The life and Explorations of Dr. Livingstone”




When the report of the death of Dr. Livingstone reached England, many people refused to give it credit. He had so often been given up for lost and mourned as dead, that his countrymen were reluctant to believe that the grand old man would never more be seen amongst them.  Ever since the indomitable Stanley took his last look of the great traveller – who, for nearly six years had been wholly cut off from civilisation – the interest in his movements had not abated. This remarkable man and his extraordinary career had made such a strong impression upon the public mind. The life of this truly great man, from its childhood to its close, is a living lesson which the youth cannot take too closely to heart.  The child and boy who, while undergoing the drudgery of twelve hours' daily labour in a factory, found time and means to educate himself for the noble office of a Christian Missionary to the heathen, is as interesting and instructive a study as that of the grown man. His determined will and untiring effort have made us familiar with more of the formerly unknown regions of the earth than any previous explorer of ancient or of modem times. 


The process of digitizing “The life and Explorations of Dr. Livingstone”:

The book was first scanned in 2009, with 664 pages to scan.  We started the derivation (down scaling and cleaning) process in 2010, which took us about a week. The book was then in the final PDF format, OCR’ed (text recognitioning) and optimized to an acceptable size for web access.


For marketing purposes, the Digi-office decided to make a partial surrogate copy of this book, as it has a beautiful front cover and some colour images.  We contacted Wet Ink Print and Design, and they gave us the format specifications in which we have to hand over the tiff images for printing.  Janine Loubser and Lidia Swart then started to scrutinize the book once again (664 pages and all!!) to make sure it is perfect, and Janine designed the front cover for the company that does the binding, as there were specific dimensions for the binding process.


Our office finally got the printed book back on the 22nd of August 2011, and it really looks amazing!  The photos should also express the excitement, as we are proud of the work we did and happy when we see the results!



Digitised and edited by:

Elliot Matukane, Janine Loubser and Lidia Swart






Contributed by Lydia Swart


Open Scholarship Office involvement with the Academy of Science of South Africa

ASSAf, the Academy of Science of South Africa, aspires to be an apex organization for science and scholarship in South Africa. Prof. Robin Crewe of the University of Pretoria is the president and chair of ASSAF and there are representatives from other universities on the board. Their Scholarly Publishing programme comprises amongst others, of the National Scholarly Editor’s Forum.


The Open Scholarship office has attended these Forum meetings since its inception in 2007. The National Scholarly Editor’s Forum is an opportunity for journal editors to exchange information and knowledge and to meet disciplinary peers. This year, Susan Veldsman, the Director of the Scholarly Publishing Unit invited Elsabé Olivier to address the editors at their annual meeting which was held at Emperors Palace on 28 July 2011.


Elsabé utilized this opportunity to describe both the golden and green route to the attending South African editors in her presentation titled “Open access, what editors should know”.


 She also urged editors to develop self-archiving policies for their journals and to register their journal’s policies on websites such as SHERPA/RoMEO and DOAJ (Directory of Open Access Journals).  Some journal editors responded immediately and this information was shared nationally with repository members of the Irtalk list as well as the SHERPA/RoMEO service which will update the information on their international website.


ASSAf, with sponsorship of UNESCO, also presented an Open Access Publishing Workshop at their offices 18-19 August to invited South African journal editors. Elsabé Olivier was invited to attend and moderate two of the sessions. University of Pretoria editors were well presented: Prof. Jeanne van Eeden (Image & Text), Prof. Steve Koch (South African Journal of Economic and Management Sciences), Prof. Andries van Aarde (HTS Teologiese Studies/Theological Studies), Prof. Benda Hofmeyer (Phronimon) and Prof. Susan Adendorff (South African Journal of Industrial Engineering). PULP (Pretoria University Law Press) staff members, Lizette Besaans and Yolanda Booyzen also attended the workshop.


Contributed by Elsabé Olivier

News from Special Collections

Recent  exhibitions:


Special Collections celebrated Mandela Day by mounting a display portraying the life and achievements of Nelson Mandela.  The exhibition, which was on display in the foyer of Africana, included posters with inspiring and motivational quotes by this icon of courage and statesmanship.



Posters from Karina Turok’s book: Life and Soul, portraits of women who move South Africa are used as theme for our exhibition in celebration of women’s day this year.  Also on display are a variety of books highlighting the contributions to society made by women of South Africa.


Card Catalogue Project:


Still going strong in Special Collections is the card catalogue conversion project, commonly known as the Heidi Project because of Heidi’s enthusiastic participation. The project was started in May 2008. In August 2011 we had cause for celebration because we had reached the 20 000 mark. There are 36 000 volumes in the old Africana collection, which means we are now more than halfway. The 20 000 volumes now visible to users via Google and UPExplore mean a lot more work for us at the information desk but hey, it’s for a good cause. 



Contributed by Pieter & Katrien


The new, bigger and improved Music Library!         

Verbeterde, nuwe, groter Musiekbiblioteek!

After years of requesting and planning it finally happened. We received an engineering project which would expand the Music Library. For months we couldn’t see what was going on behind the partition, en then finally one day the building was finished and we could enter the newly built section. It was exciting, challenging and surprising indeed.


But this was surely not the end of the project – the existing library also had to be renovated in the form of new carpets and a new coat of paint.


During the June/July holiday me, Mphumzi and 5 more assistants began putting the books in boxes and taking down the shelves. It took us five days to get everything packed and out of the library, and there are no lifts only stairs! With everything out of the library we had to disappear for a few days in order for the contractors to do their thing.


Eventually the day came when we could start moving everything back into the library again. But what a shock it was. The contractors were still busy working on carpets, lights and other small tasks here and there. We were trying to clean the library and build the shelves but time and again we had to clean up after the contractors where they were still drilling holes or fixing something.


By the time we were supposed to re-open the library, we were very far from ready. So we asked for a week’s extension and worked non-stop from Monday till Saturday. Finally we could carry the boxes back into the library and the books, CDs and sheet music could be put on the shelves. Then all the computers, photocopy machines etc. had to be put back on their places. IT’S HARD WORK!!!


With a lot of patience and gnashing of teeth me, Gertrud and Mphumzi put the last reference works on their new places the Saturday before the opening Monday. After they have left, I used my last bit of strength to vacuum the carpet for Monday’s big opening.


Monday the 24th came and the eager students approached the library hesitantly, not sure if everything was done yet. “May we come in?” they asked. “Yes sure, the most important services can be delivered although no listening stations or DVD players are operational yet, but we’ll make a plan.”


After weeks of begging and pleading our listening stations and plasma screens are installed and I can declare that we are 99% done. We are now working on the aesthetics. Our old plants which can still be used are brought back into the library and new ones are bought. The walls are still very empty but we are working on that too.


On Tuesday 30 August the Music Library will be officially re-opened by the rector, Prof. de la Rey. We are looking forward to it!



Na jare se versoeke en beplanning, gebeur dit toe.  Saam met die Ingenieursprojek kry ons toe ‘n bonus met ‘n nuwe deel wat vanuit die agterste hoek van die biblioteek bereik kan word.  Vir baie maande het ons nie ‘n idee gehad wat agter die afskorting aangaan nie, en toe breek die dag aan dat hulle dit afbreek en ons kan deurstap na die nuwe deel.  Dit was voorwaar opwindend, uitdagend, verrassend en besonders. 


Maar dit was beslis nie die einde van die uitgerekte beplanning en bouery nie.  Die bestaande biblioteek moes nou ook ‘n nuwe baadjie kry in die vorm van nuwe matte en mure wat skoon en nuutgeverf sou word. Hef aan het voorgelê.   


Gedurende die Junie/Julie vakansie het ek, Mphumzi en so 5 helpers begin om in te pak en rakke af te breek.  Dis dan wanneer mens besef dat hierdie biblioteek glad nie so klein is nie.  Dit het ons ‘n hele 5 dae geneem om alles ingepak en uitgedra te kry.  Mensig, het ons spiere bygekry!!!  Geen hysbakke nie – nee, net trappe!!!  Toe moes ons vir so paar dae verdwyn om plek te maak vir kontrakteurs. 


Uiteindelik breek die dag aan wat ons kan begin terugtrek.  Maar wat ‘n ontnugtering.  Ons probeer skoonmaak en rakke bou en tussenin is daar nog aanmekaar kontrakteurs.  Dan verf hulle bietjie hier dan timmer hulle daar.  Elke keer moet ons weer skoonmaak.  Asof dit nie genoeg is nie, is daar nog ander kontrakteurs tussenin – ligte wat nie werk nie, matte wat nog moet klaarkom, al die klein irritasies wat met ‘n bouery gepaardgaan en helaas die aanwysings wat aangebring moet word.  Ons maak maar geduldig weer skoon waar hulle geboor het.   


Teen die tyd wat ons die biblioteek moet open, is daar nog nie ‘n rak in sig nie – wat nog van boeke. Ons vra uitstel vir ‘n week en ek hou duime vas dat ons dit wel gaan regkry.  Ons werk onverpoos Maandag tot Saterdag.  Eindelik kan ons begin om die bokse terug te dra sodat die boeke, CD’s en bladmusiek teruggepak kan word. Dan nog al die rekenaars,  die fotostaatmajiene ens.   DIS HARDE WERK!!!! 


Met baie geduld en ‘n gekners van tande pak ek, Gertrud en Mphumzi die Saterdag voor ons moet oopmaak, die laaste naslaanboeke op hulle nuwe plekke.  Teen die tyd dat hulle huis toe is, lyk die matte of daar partytjie met konfetti gehou is.  Met die laaste bietjie krag wat ek nog oorhet, stofsuig ek die matte sodat dit net skoon lyk vir Maandag se terugkeer.


Maandag, die 24e Julie  breek aan en studente kom onseker nader, want dit lyk dan nog nie heeltemal klaar nie.  “Mag ons maar inkom?”  word gevra.  “Ja sekerlik die nodigste kan darem gedoen word.  Ons het nog nie ‘n enkele luisterstasie of DVD-speler in werking nie, maar ons maak ‘n plan. “


Na weke se gesoebat en pleit word ons luisterstasies en plasmaskerms geïnstalleer en kan ek sê ons is nou 99% ingerig.  Nou werk ons nog aan die estetiese.  Ons bruikbare, ou plante word teruggedra en ‘n paar nuwe kleiner plante word bygekoop.  Die mure lyk nog erg kaal, maar mettertyd sal ons ook daaraan aandag gee. 


Op Dinsdag die 30e Augustus word hierdie biblioteek amptelik her-ingebruik geneem deur die rektor,  Prof de la Rey.  Ons sien met verlange uit daarna!!!



Contributed by/Bygedrae deur Isobel Rycroft

News about South African Music Collections


During May this year Dr. David Phylar, Project Coordinator of the KwaZulu-Natal Philharmonic Orchestra visited the South African Music Collections during the recent season of performances of the opera Winnie in the State Theatre. He was accompanied by Tania Smith, the Orchestra Manager, and Alison Lowell, the Principal Oboist.



Mimi Coertse, the South African soprano who performed in Europe for twenty years, donated all her sound recordings to the South African Music Collections in 2006. This donation consisted of all Miss Coertse’s performances throughout her career. It took the staff of the South African Music Collections in collaboration with the Department of Education Innovation at the University of Pretoria five years to transfer all the recordings from tape to CD format. This mammoth task was completed last month (July).


The CD’s are now housed in the Mimi Coertse room and are in the process of being catalogued on the UP Portal.



On Thursday the 11th of August, SABC 3 and Mimi Coertse visited the South African Music Collections to shoot scenes in the Mimi Coertse room for a documentary film about her.


Eridine Roux, the curator of the Collections, interviewed Miss Coertse and provided information about the Collections while the cameras were rolling. This was the third time that the Collections were featured in a television programme.  SABC TV previously made documentaries about the Collections for the programmes Geraas (SABC2) and Kunskafee (Kyknet). The Collections have also been featured in radio programmes on RSG and Radio Pretoria.



Contributed by Eridine Roux




At the beginning of June this year I had the opportunity and privilege to attend the e-Learning Seminar. The seminar was sponsored by SWETS and organised and presented by an organizing committee consisting of Ujala Satgoor, Soekie Swanepoel, Chrissie Boeyens and Martha de Waal.


The program, attended by ±120 people, stretched over two days and was packed with very interesting, informative and thought provoking presentations.  I would like to share some of my experiences of this seminar with you in a brief summary.


The keynote address was delivered by Pieter Geldenhuys. He introduced himself as a futurist and he outlined recent developments and future trends in information and communication technologies. He also spoke about social trends and our social interaction with technology and how the Internet started. Did you know that e-mail started in 1985? New developments to expect will be what is called ‘augmented reality’. An example of this is the future use of holograms when communicating with each other. He also predicted that by 2020 libraries as we know it will either have ceased to exist or have changed dramatically due to new information communication technologies.


The second presentation was by Prof. Wendy Kilfoil. She is the director of the UP’s Dept. for Education Innovation which runs the click-up system. She outlined new trends in mobile learning for students.


Robert Jacobs from SWETS discussed trends in e-books. We learned that in 2006 the company Springer started to make e-books available.


Melvin Kaabwe from the book store Van Schaik spoke about the role that bookshops and publishers can play in delivering e-book solutions to students within an e-learning environment.


Pierre de Villiers from the company AOSIS presented on the very relevant subject of open access for scholarly publishing.


Dorette Snyman from UNISA’s topic was matching e-books and e-learning at the UNISA Library.


Joanne King described the e-learning environment at the WITS Library, and mentioned the advantages of having wireless hotspots in an academic library.


Samantha Bennett from the SAWIS Information Centre delivered a very interesting presentation on the establishment of a virtual library for the South African Wine Industry. The biggest challenges that were encountered in this venture were the availability of resources and adequate server space.


A most dynamic presentation was given by Barry Bramley. He pointed out that different generations learn differently. This is due to the fact that different generations (age groups) have different values and these differences can have a profound effect on our worldview.


Bettie de Kock of UPLS discussed the game which she developed as part of game-based learning, to help students utilise our library’s resources.


On day two Prof. Derek Keats of WITS talked about scholarship in a connected world. He stated that we have to adapt to a world of information abundance. This was discussed in light of the following four themes: Ubiquitous computing which is enabled by cloud computing and devices like smart phones and tablets; Social and academic research; Research data that has to be accessible; The free and open access to information versus secret science.


He further pointed out that resource sharing technologies make it easier for researchers to tap into information resources.

Ria Groenewald of UPLS discussed current trends in mobile technologies which are available for use in academic libraries.


Kosie Eloff, also from UP, discussed mobile devices in education, e.g. the use of the Amazon kindle e-book reader and the Apple iPad media tablet.


Prof. Theo Bothma outlined the Masters in Information Technology program which is currently offered at UP. He touched on the changing role of librarians, stating that librarians have to keep up with new information technologies and trends. Information literacy is becoming more important while the phenomenon of embedded librarians in projects/departments will become more necessary in the future.


These are some of my impressions, although it merely scratches the surface. I thoroughly enjoyed attending this seminar. I think it was very well organized and very informative. The organising committee of UPLS did an excellent job!! Thank you for this opportunity. 



Contributed by Gerna van Veelen

Book Donation by the Austrian Embassy

The Department of Modern European Languages enjoys an excellent long term relationship with the Austrian Embassy in Pretoria. The department receives support in the form of donations of materials, presentations on Austria and exhibitions in the foyer of the Humanities Building. Recently, the Embassy donated 80 books to the Library. The subjects range from Austrian mission history in South Africa, Schrödinger on Quantum mechanics, various aspects of the history of Austria as far back as the Middle Ages, to recent social and political issues relating to  Austria, Europe,  architecture, music, psychology, political sciences and cultural diplomacy. About 50% of the books are in English, the rest in German.


This book donation was handed over by the Second Head of Mission, Mr. Martin Gärtner at a function held on 3 June 2011 in the library. The donation was received by the management team of the library namely the Director of Library Services, Mr. Robert Moropa, and the deputy directors, Hilda Kriel, Ujala Satgoor and Heila Pienaar. The Faculty Library Humanities was represented by the manager, Julene Vermeulen and the information specialist Elsa Coertze. Also present were Dr. Stephan Mühr, acting HOD of the Department of Modern European Languages, and Prof. Hennie Stander, Vice-Dean of the Faculty of Humanities. Dr. Mühr mentioned that in April 2011, the Egyptian writer Tarek Eltayeb, who has been living in Vienna since 1986, had given an author reading at UP, and donated the very first books in Arabian languages to the Library. Additionally, a lively collaboration of UP with the University of Vienna is mainly exploited by students of the Faculty of Theology.



In receiving this donation Mr. Moropa said that the Department of Library Services was grateful to have friends like the Austrian Embassy. Mr. Martin Gärtner expressed the Embassy’s willingness to continue donations on an annual basis, according to particular needs.

Contributed by Stephan Mühr and Elsa Coertze

SPARKY Award winner Joshua Goodman!

News @UPSpace

The Open Scholarship Office advertised the SPARKY contest on the UP web for months and was delighted with the news that a second year Multimedia student had won the 2011 Sparky Awards prize for BEST LIVE ACTION with his video "Breaking News - Open Access Wave Sweeps World".


The Sparky Awards contest calls on entrants to creatively illustrate in a short video the value of Open access to research and data. It is an international competition organized by SPARC (the Scholarly Publishing and Academic Resources Coalition). Joshua  will receive an iPad along with a Sparky Award statuette and his video will be widely publicized and screened at multiple public events locally and across North America, including the American Library Association Annual Conference and UP‘s own Open Access week in October.


The Sparky organizers invite EVERYBODY to vote for their favorite in the Sparky people’s Choice Award. The deadline is 23 September 2011. Please vote for Josh by visiting


Click on VOTE NOW and share your favorites by entering the entry number, example Josh is number 27.


Congratulations Joshua – we are very proud of your achievement!



Contributed by Elsabé Olivier


It was my privilege to attend the OR 2011 conference in June in Austin, Texas, and the following points were highlighted at the conference:

- collaboration between institutions

- input of repositories in scholarly workflow

- social networks

- Researcher’s ID : ORCID, ISI, Scopus


As we already have a C.o.P. for Institutional Repository Managers, I decided to include not only the IR managers (or representers) but also the IT system administrators at our next meeting on 15 July 2011. An invitation was then sent to the IR Managers of the following institutions: UNISA, UJ, WITS, CSIR, NRF and ASSAF. Elsabé was specifically invited to join me in giving feedback of the conferences we attended.  Robert welcomed the 20 odd attendees and we were soon in a livid discussion of various topics, continuing well into lunch time ....collaboration, sharing and social networks!


The “new version of UPSpace” was deployed on our own (Library) server in July, and with still a few IT problems to sort out (thanks Leonard), we are exploring and enjoying the new functionalities available, specifically the statistics!


And the big jump! On Webometrics: from the January 2011 ranking, UPSpace jumped 66 positions in the Repository section (to 258) and 77 in the Institutional repository section (to 233) holding the 3rd position in South Africa, behind UPeTD and CSIR.

And everyone out there is watching our performance on Webometrics!



Contributed by Hettie Groenewald


The role of the Cataloguer in the Library Environment

The cataloguing unit within the LTS Department is currently in the process of assessing its role and function in the library, and taking a new look at the structure and workflow of the unit. We’ve already had some very interesting and enlightening discussions about cataloguing. As part of this project, the team did some research on various subjects and Annette Ingram wrote the following on the role of the cataloguer.




The cataloguer, who creates the bibliographic description of library material and also allocates classification numbers and subject headings, has a pivotal role in the organisation of information and the compiling and maintenance of the catalogue in a library or information centre. In 2008 Charles O. Omekwu called cataloguing and classification the “central nervous system of librarianship”. In a blog called “hanging together” the core of the bibliographic description is stated as basically having three purposes:


Unfortunately cataloguers are often depicted as quiet, introverted people not wanting to deal with the public. Quoting from Richard A. Murray: “The stereotype of the cataloguer is, for many, a hermit hiding in the bowels of the library shackled to an OCLC terminal all day, counting pages of plates and measuring heights of books”. He retorts with a refreshing comment: “Well, no. Those who love cataloguing – and there are more of us than you think – find it fascinating, challenging, and even (dare I say it?) fun.” And further: “Unlike what you may think about cataloguing, it’s not a tedious, never-ending life of rote application of rules and punctuation. Cataloguers get to see the library’s most interesting materials and have to figure out a) what this thing is, b) who might find it useful, and c) how to make sure they find it.


Murray continues to state that cataloguers learn through “osmosis” dealing with all these materials and that there is a lot of “detective work” that goes into it. The cataloguer also frequently interacts with colleagues, authors, publishers and other interesting people around the world to find a solution for a problem. It is, however, obvious that a good cataloguer needs to pay attention to detail and have a lot of patience. “Great curiosity helps, as does the ability to work independently. The ability to think things through logically is a must.”  


Although cataloguers seldom deal directly with the users of the library and work in the so-called “back office”, they help the subject specialists who deal with clients every day to find relevant information speedily. If the catalogue is not accurate and complete, important and up-to-date information may not reach the client and it can have dire consequences for the person and his/her career, especially in a special or academic library. Cataloguers add value to already valuable information.


It is, however, essential that they move with the times and embrace new technology and new knowledge and information. This often does not mean simply copying a record from OCLC and adding an item. Refining access points and search strategies, spotting changes and new subject fields, and being aware of the many interdisciplinary materials existing today, are essential elements of a cataloguer’s task in the 21st century. Lynne Dyer, Bibliographic Services Manager, De Montfort University, writes that “the skills, knowledge and understanding that cataloguers have, make them a valuable resource, but they need to keep up with the changing environment. In times of economic turndown, when institutions are looking to reduce their costs, it pays to be flexible, and have a wide variety of skills to offer.” Charles Omekwu states that cataloguers have already proven themselves “capable of responding to new and changing scenarios, for example by grasping automation and using it to their advantage. Now, in these days of global and networked environments, of enhanced digital technologies, of the internet and cyberspace, virtual libraries have sprung up and there has been a huge growth in the amount of knowledge available, most of it disorganised and scattered.” He continues to say that the skills of cataloguers make them “suitable to take advantage of the possibilities that technology offers regarding the retrieval and presentation of information.”


Karen Holt, a “digital archivist” at Advanced Micro Devices in Austin Texas, describes cataloguing tasks as important tools to do her work properly in this special library environment: “After a month in this position I realized that the most important library school classes for my job were organizing information, database management, cataloguing and reference. The crux of my job is uploading and describing assets, so understanding how to make images and videos findable in a database is really important. Additionally, knowing how to search a database will allow you to offer reference services to your team, which will make you very popular!”


On the cataloguing blog “Cataloging futures” a post by Christine Schwartz refers to cataloguers as “information ninjas”. In an excerpt from a meeting she quotes: “The great challenge of this “digital age” we find ourselves in will be ensuring we do what we do (the collection, preservation and management of information) in a way that ensures it is accessible in the future.

No matter its format and content, we are really all about the information at the end of the day – and what’s it worth if we can’t access it”.


Some people see the cataloguer as obsolete and “a dying breed” whose routine tasks, like adding an item, can be done by administrative personnel. Shelf-ready books and the lack of young people entering the profession, are cited as other reasons for this state of affairs:

“Our patrons are more tech-savvy, the expectations of librarians are greater, and our patrons have higher expectations of the library … But it’s not just about a new skill set added to the already-great demands placed on librarians. It’s about another way to help people, another place where we can serve as mediators and quality control between an overwhelming amount of information and a confused and frustrated patron” – Elsa Anderson, Systems and Acquisitions Librarian at Marlboro College in Marlboro, Vermont, USA.


Suggestions on the role of the cataloguer in the future

Ø  Technical knowledge of the catalogue, record structure, the automated systems, day-to-day cataloguing, retrospective conversion, migration from one platform to another, etc.

Ø  Subject knowledge (LCSH) and knowledge of other access points

Ø  Spotting and correcting errors and anomalies in the catalogue

Ø  Knowledge of the workflow of the Technical Services Section

Ø  Fresh ideas for cataloguing processes and workflow

Ø  Participation in the instruction of bibliographic description

Ø  Training of staff and users in the effective use of the catalogue; production of training materials

Ø  Collection development

Ø  Evaluation of internet resources

Ø  Acquiring multilingual skills for use in cataloguing

Ø  Identifying possibilities for enhancing existing schemes, e.g. embedding LCSH

Ø  Creating metadata for digital and archival collections

Ø  Involvement in digitization

Ø  Inclusion of detailed contents notes in bibliographic records

Ø  Data quality management: authority control, use of LCSH, improvement of migrated data and retrospective conversion data

Ø  Contributing to the development of new standards as well as the adoption of new standards

Ø  User research

Ø  Networking with other cataloguers to improve skills

Ø  Involvement in anything to do with knowledge: analysis, authentication, asset management, editing, identification, organising, navigating, etc.



Ø  Relevant training

Ø  Mentorship

Ø  Seeing the bigger picture

Ø  Good communication skills

Ø  Feedback to relevant staff

Ø  Developing good time management skills

Ø  Developing project management skills

Ø  Having realistic expectations of what can be done

Ø  Being flexible and adaptable to new technologies and processes

Ø  Actively seeking learning opportunities (courses, networking, etc.)

Ø  Awareness of current trends in cataloguing, librarianship, etc.

Ø  Keeping an open mind

Ø  Presenting options, not objections (solutions, not only complaints)

Ø  Being pro-active rather than reactive


And finally …


“ … cataloguing and classification are not ends in themselves. They are essentially the bedrock for providing information to the clientele system.” Omekwu (2008, p. 188)  


and: “…the modern cataloguer will one day be a software-enabled specialist who can gather, subset, normalize, and enrich piles of records for a specific audience or purpose.” Tennant (2006, p. 32)



1.    Anderson, E. 2011. Teach yourself to be tech savvy. ( ; viewed 2011/09/05)

2.    The core of bibliographic description. ( ; blog entry by “Roy” on January 17th, 2011; viewed 2011/08/29)

3.    Dyer, J. 2011. Seeing ourselves as others do. ( ; viewed 2011/09/05)

4.    Dyer, L. 2011. The role of the cataloguer in the 21st century.( ; viewed 2011/08/29)

5.    Holt, K. 2011. Metadata and beyond: the life of a corporate digital archivist. ( ; viewed 2011/09/05)

6.    Interviews with Merensky Library, University of Pretoria colleagues, September 2011.

7.    Murray, R.A. 2011. The whimsy of cataloguing. ( ; viewed 2011/09/05)

8.    Omekwu, C.O. 2008. Cataloguers in a global information network environment. The electronic library, 26 (2), pp. 188-201.

9.    Schwartz, C. 2011. From catalogers to information ninjas? ( ; viewed 2011/08/29)

10. Tennant, Roy. 2006. The new cataloguer. Library journal, vol. 131, iss. 7, p. 32.


Contributed by Dr. Annette Ingram


Mad Hatters Civvies Day for the Organ Donor Foundation


On Friday 26 August some of the Library staff took part in a Mad Hatters Civvies Day, organised by the Organ Donor Foundation. Cora Bezuidenhout from the Circulation Department coordinated everything and for only R10 you could buy a sticker and wear your funniest, silliest hat to work. The purpose of this day was to raise money for the Organ Donor Foundation and also to make people aware of organ donation and to urge people to become organ donors. The participants of the day wore wonderful hats, from very colourful to extremely stylish. If not for the lack of horses we would have thought it was the Durban July.


When you agree to be an organ donor, you’re giving critically ill people the chance to have a life that was never possible before. Please read more about organ donation at


Contributed by Carin Bezuidenhout




On the 10th of September we at Special Collections, along with Faan, once again had the privilege to present ourselves for duty in the library on a Saturday morning.  We did not see it as a hardship because we actually enjoyed playing host, yet again, to members of the local branch of the Genealogical Society of South Africa. Our relationship with the GSSA is important to us not only because genealogy is a focus area in our collection development policy, but also because we saw the event as an important community involvement exercise.


The aim of the visit was to acquaint the members with our physical location, to guide them through our collections and to orientate them in the external use of library resources.


To tell them about ourselves was quite easy. We had to use a venue outside the library which is large enough to accommodate 60 odd people in one session.  Anja organised the use of a lecture hall in the Humanities building where she showed them our famous PowerPoint presentation which runs like a movie, complete with sound and all.   A user guide, especially compiled for the occasion, was handed out to them after the presentation. Thank you Anja for being our technical support system.


The group was then divided in two. While Katrien gave one group tea in the staff room, Faan took the other group on a guided tour through Special Collections where a selection of our genealogical resources was on display. Being a genealogist of note himself, Faan was just the man to identify resources for genealogical research other than the usual family trees. He also elaborated further on the nature of our various collections. His expertise in genealogical research was one of the major reasons the Society was so keen to repeat its visit of last year. Thank you Faan, for being there when we need you.


While all this was going on, Heidi kept our information service running and prevented terrified clients from fleeing at sight of the milling crowds. When it was all over, yours truly helped Katrien to wash the dishes, for which I humbly thank both her and myself. Thanks to the efforts of all concerned, including Johanna who helped with preparing for the tea the previous day.  The visit can be counted a resounding success. The first information queries came in on the very next Monday. One of them rather strange …



Contributed by Pieter van der Merwe

Not just a means to an end


Endnote and Refworks are both bibliographic management tools. A bibliographic management tool can support a scholar with easy automated referencing and full text included in the bibliographic management tool. As such it should be an indispensable tool to any scholar and proper understanding and training is necessary.


To this end a trial training session was presented on August 25 by Dr. Lynette Nagel from the Education Innovation Department,  Dr. Philna Coetzee from IAEP Coordination and Bettie de Kock from the UP Library Services. The programme was divided into three sections:


1.     The role of research in an academic career


In her presentation “Balancing UP realities” Dr. Coetzee referred to the three building blocks in a lecturer’s career, i.e. tuition, research and community.

Figure 1: Balancing UP realities (Coetzee 2011)

Lecturers are not only responsible for tuition but also for research and community service. They are responsible to give a high standard of tuition to improve the standard of the university. Research is seen as part of their academic citizenship. (Coetzee 2011)


However, these building blocks can take up a lot of time for lecturers and often a lack of time can result in less/poor quality articles which are not good for the lecturer’s reputation or career or for the university’s.

Librarians can play a very important role in supporting lecturers in their research role. Dr. Coetzee specifically mentioned Chrissie Boeyens and her excellent service!


With biographical management tools their responsibilities are decreased and the quality of their articles significantly increased. This will lead to more articles in a shorter amount of time without neglecting quality, which in turn can lead to higher rankings for the university since the staff is publishing more and more often.


1.     Endnote training


Bettie de Kock provided practical hands-on training using Endnote to help attendees get a better grasp on the program and its many advantages. Attendees were asked to populate Endnote from different databases and were allowed to ask questions and make suggestions throughout. Their suggestions also helped to improve the training session for future attendees.


2.     Practical tips on how to write an academic article


Dr. Lynette Nagel gave valuable tips on how to use Endnote while writing an article. Her advice was not only to the point but also practical and applicable to all those who attended. For instance, it is important to read an article before adding it to Endnote. Filtering out ‘on the spur of the moment adding’ to Endnote could ensure a more valuable bibliography at the end of your research.


Sincere thanks to Dr. Nagel and Dr. Coetzee for their valuable input.


Thanks to my colleagues who participated in the trail training session.


The feedback from the attendees was positive and indeed shows the advantages of training sessions like these.


Contributed by Bettie de Kock


Coetzee, P. (2011, Augsust 25th). Balancing UP realities. [PowerPoint slides]. Presented at a training session at University of Pretoria.


Springday Celebrations!


After much planning and time put into the celebration of Springday, 2011, it was a big disappointment to us that the University of Pretoria had to cancel the day due to certain unforeseen circumstances.


BUT, even though we had a tad bit of disappointment, the cancellation did not stop the library from still making it a fun day!


A team of very eager and willing people was put together to make and bake pancakes and at the end of the day, it turned out to be a great success!



Contributed by Lidia Swart

Rugby World Cup 2011 Kick-Off – Building team spirit!

For the kick-off of the Rugby World Cup 2011, the Digitization Unit decided to make a giant cake in the shape of a rugby field, complete with the stadium, cars and spectators.  We asked The Pastry Princess to bake four square cakes.  We put them all next to each other to make one big square, forming the stadium.  For the grass, we dyed coconut green, and we used Oreo wafers, Boudoirs and toothpicks to create the pavilion.  Jelly babies were used as “people” and the cars and flowers were bought at Bakers Bin.  The two teams playing on the field were South Africa and New Zealand. 


Danie gave us a short lesson on the rules of rugby. 

After everyone had admired the very creative cake and complimented the Digitization Unit on their final result, it was cut up and eaten by the staff.


The photos displayed below are also available on the digitization office’s face book page at




Contributed by Lidia Swart


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