Departement Biblioteekdienste

Universiteit van Pretoria

Department of Library Services

University of Pretoria

        Somer/Herfs Uitgawe 2014 • Summer/Autumn Edition 2014   


Voorspoedige wense



All of the best




In this issue: / In hierdie uitgawe:


Staff news / Personeelnuus
Did you know? / Het jy geweet?
Brief van die Redaksie / Letter of the Editor
Director's welcome message for 2015
RDA Training and implementation 2014
Book launch in collaboration with the National Heritage Council
Jotello F Soga Library reaches out to the community
EBIT and NAS Faculty Library Survey

LIASA and Open Access; and: The Merensky Library turned orange!

Library visitors
The Laws of South Africa was featured in the magazine Opportunity
UP Library receives book donation from the Austrian Embassy
Music Collections expand
13th Annual Innovative Users Group Southern Africa Conference
Donation to Chrysalis preschool for handicapped children
Library year end summer picnic!
The Christmas tree of books

The different types of personalities and the effect thereof on personal life, leadership and relationships

5 Tips for more positive communications
New e-books
Special Collections book of the month



Kalender / Calendar

Januarie/January - Maart/March





SunSmart Skin Cancer Awareness




1 New Years Day / Nuwejaarsdag
4 World Braille Day
5 Academic year commences / Aanvang van akademiese jaar
5-16 UP Somerskool/Summer School
12 UPLS Exco Meeting
15 Wikipedia Day
16-18 Spesiale Oriëntering vir Nie-RSA studente / Special Orientation for Non-RSA Students
17 UP Verwelkomingsdag / Welcoming Day
19 World Religion Day
19-22 Registrasie van eerstejaarstudente / Registration of first-year-students
19 UPLS Exco Meeting
23 Indeling van groot kursusgroepe: nuwe eerstejaarstudente / Grouping op large course groups: new first-year-students
26 World Leprosy Day
26 Aanvang van lesings:  Alle eerstejaarmodules / Lectures commence:  All first-year modules

UPLS Exco Meeting

26-30 Registrasie van senior studente / Registration of senior students
29 World Leprosy Day
31 Jool / Rag



Healthy Lifestyle Awareness / Reproductive Health



2 World Wetlands Day
2  Aanvang van lesings vir kwartaal 1 en semester 1 / Lectures commence for quarter 1 and semester 1

UPLS Exco Meeting

4 World Cancer Day
5  World Nutella Day
9 UPLS Exco Meeting
10-16/01 STI/Condom Week / Pregnancy Awareness Week
10  Anniversary of the University's establishment / Herdenking van die stigting van die Universiteit
15 Healthy Lifestyle Awareness Day
16 UPLS Exco Meeting
20 World Day of Social Justice
21 International Mother Language Day
22 World Thinking Day
23 UPLS Exco Meeting



TB  and Health Awareness



1 International Day of the Seal
2 UPLS Exco Meeting
4 World Orphan Week
5 World Spelling Day
8 International Women's Day
9 Commonwealth Day
09-15/01 World Glaucoma Week
9 UPLS Exco Meeting
11-17/01 World Salt  Awareness Week
12 World Maths Day


Documents Collections Sub-committee Meeting

e-Steering Committee meeting

World Kidney Day

15 World Consumer Rights Day
16 UPLS Exco Meeting


World Oral Health Day

World Injury Awareness Day

20 Lectures end for term 1 / Lesings sluit af vir kwartaal 1
21 Human Rights Day / Menseregtedag

World Forestry Day

International Day for the Elimination of Racial Discrimination

World Down Syndrome Day

22 World Water Day
23 World Meteorological Day
23 UPLS Exco Meeting

World TB Day



Aanvang van lesings vir kwartaal 2 / Lectures commence for quarter 2

Int. Remembrance Day – Victims of Slavery and Transatlantic Slave Trade

International Waffle Day

29 World Earth Hour
28/03-12/04 Maart-April reses / March-April Recess



If you have any feedback, regarding this newsletter, article ideas or suggestions,

please contact the editorial staff:




Indien jy enige terugvoer, artikels,

voorstelle het vir of oor hierdie nuusbrief,

kontak asseblief die redaksie:


Carin Bezuidenthout




of / or


Diana Gerritsen

Design and Layout /

Ontwerp en Uitleg








May this birthday be the beginning

of the best years of your life.






Mag hierdie verjaardag die begin

wees van die beste jare in jou lewe.





Block Beukes

Timothy Matheba


Myleen Oosthuizen

Shirley Shai


Amos Lusenga


Maria Moselane


Wanani Sitsula


Calvyn Badenhorst

Sonty Monakhisi


Mike Volschenk


Hendriëtte Janse van Vuuren

21 Yandisa Makaluza


Liana Viljoen


Anette Lessing



Louisa Buys


Izak van der Walt

Sagren Naidoo


Magriet Lee

Pieter van der Merwe


Lidia Swart


Johan Swart


Fay Fabris-Rotelli

Nolusindiso Skeyi


Adam Munonoka


Ora Cloete


Susan Scheepers

Fundiswa Buthelezi


Cora Bezuidenhout


January Mokgonoane


Monia Johnson


Tersia Coetsee

Gertrud Meyer



Leonora Wydeman


Francina Laka

Magdeline Gomba

5 Lindiwe Soyizwapi


Ephenia Peu


Clara Ngobeni

Joël Sefolo

Lucas Mmalefahlo


Marinda Maritz


Richard Mbokane


Cindy-Lee Daniels


Clarisse Venter

Dennis Mabena



Staff news


Congratulations to ....... /

Baie geluk aan .......


Fundiswa Buthelezi on the birth of her daughter.


Lidia Swart met die geboorte van haar dogtertjie.

  • paper originated from China

We bid farewell

to the following staff members /

Ons sê totsiens

aan die volgende personeellede


Clarisse Venter from the Groenkloof Library who retired end March.


Patrick Maibelo from the BMS library has retired at the end of November.


Our condolences to ........ /

Ons innige simpatie aan ........


Timothy Matheba who's mother passed away.


Robert Moropa who's mother passed away.


Johanna Shika who's sister passed away.


Asia Matlala who's father-in-law passed away.


Welcome to the following

new staff members ........ /

Welkom aan die volgende nuwe personeel ........

Maggie (Melk) Sindwa was born in Viljoenskroon, and raised in Potchefstroom. She matriculated in 2004 at Boitshoko High School, completed her BA in Development & Management (Human Resource & Labour Relations) in 2009, and in 2010 acquired her BA Honours in Development & Management (Public Administration) at North West University (Potchefstroom Campus).

In 2008-2009 she was granted a Human Resource/Labour Relations internship at Setsoto Municipality (Ficksburg), and in 2009 she got a position as Librarian Clerk at the Circulation Section. In 2011 she was appointed as Librarian Assistant in the Reserve Section at North West University.


She enrolled for a Postgraduate Diploma in Library and Information Science in 2014.

Maggie is staying in the CBD of Pretoria with her husband and son.

She joined the DLS as Assistant Information Officer in the Music Library.


Lungani Khanyile was appointed at the Library Technical Services  Interlending department as Chief Information Assistant, and joined the DLS on 1 November 2014.


Zebelon Malatsi

was born in Mpumalanga at Bloedfontein (Senotlelo) on 15 September 1966.


He attended the Mokebe Senior Secondary School where he completed grade 11, and matriculated at the Reneilwe Adult Centre in Mamelodi East in 2013. He studied computer literacy at the University of Pretoria.  He is staying in Nellmapius (Mamelodi) with my wife and two children.


He has been working at the Law Library for the past 8 years as an hourly staff member. He is now permanently appointed at the GV section as Senior Information Assistant.


He loves soccer, attending church and gospel music.


Linky Ntobo was born on 10 October 1984.


She comes from Dennilton in Mpumalanga, but moved to Pretoria in 2002 after completing her matric in 2001 at Mohlamme Secondary School.


Linky started working at the Klinikala Library in 2012 and was promoted a year later to the Medical Library.


She is currently working at the BMS Library as Senior Information Assistant.











Het jy geweet .......






Jou brein gebruik tussen 20 - 25%
van die
suurstof wat jy inasem.



Did you know.......




Paper originated from China





  • paper originated from China









  • all the blinking in one day equates to having your eyes closed for 30 minutes




Progress is impossible without change, and those who cannot change their minds cannot change anything.


George Bernard Shaw

(OPSA Terrific Tuesday 18 November 2014)


Contributed by Diana Gerritsen




  • htning strikes it can reach up to 30,000 degrees celsius (54,000 degrees fahrenheit)
  • acadamia nuts are toxic to dogs
    • macadamia nuts are toxic to dogs



    Progress is impossible without change, and those who cannot change their minds cannot change anything.


    George Bernard Shaw

    (OPSA Terrific Tuesday 18 November 2014)











    Contributed by Diana Gerritsen





































































































































  • macadamia nuts are toxic to doMada
  • lemons contain more sugar than strawberries
  • lemons contain more sugar than strawberr

Brief van die Redaksie Letter from the Editors


Voorspoedige 2015 aan alle Biblioteek personeel! Mag dit ‘n jaar vol sukses wees waarin ons al ons doelwitte bereik. Ons hoop almal het lekker gerus tydens die vakansie en dat ons almal vol ywer terug is.


Hier staan ons al weer aan die begin van ‘n propvol jaar vol uitdagings en verrassings. Onthou asb om al julle nuus oor projekte, besoekers, suksesverhale, spesiale geleenthede, kursusse bygewoon, ens vir ons te stuur, ons plaas dit graag in die Nuusbrief.


Carin Bezuidenhout


Diana Gerritsen


A prosperous 2015 for all Library staff! May it be a year full of success in which we reach all our goals.  We hope you all had a good rest during the holidays and that you are back with enthusiasm.


Here we are again at the start of a busy year full of challenges and surprises. Please remember to send us your news about projects, visitors, success stories, special events, courses attended etc., we would love to share your news in the Newsletter.


Carin Bezuidenhout


Diana Gerritsen  


Director's welcome message for 2015



Dear Colleagues, I welcome all of you back to the UP Library Services at the start of 2015.


My wish for each one of you in 2015 is that you may make your future bigger than your past. Many of us, generally speaking, tend to linger too long on the successes or failures of the past: we reminisce about our past success a little bit too long, we worry a bit too long about the mistakes we may have made in the past, we hold on a bit too long to the mistakes others may have committed against us. We tend to blame our parents, our employers, our colleagues, our circumstances, our past etc. for our inability to succeed or achieve our goals. This approach weakens us because it causes us to make our past bigger than the future.


Dan Sullivan and Catherine Nomura in their book entitled: “The Laws of Lifetime Growth: Always Make Your Future Bigger than Your Past” remind us that the past is past. No matter how hard we try we will not change or alter it. It is past!!! It is gone!!! We should only learn from it. On the other hand the Future is still ahead of us. They have stated the following about the future: “Your future is your property. Because, by definition, it hasn’t happened yet, it exists only in your mind. This means that you can choose to make it whatever you want”. My wish for you, therefore, is that you decide and take appropriate action to make your future bigger and better than your past.


As we get on with the task of making our individual futures bigger we should  also join hands to make the future of the UP Library bigger and better than its past. The past successes and failures of the UP Library are, indeed in the past. We possess the UP Library Future. Let us therefore, make today MATTER by taking decisions and actions that will contribute meaningfully towards making the future of the UP Library BIGGER than its past. 


Robert Moropa



On 19-20 June 2014 a national Resource Description and Access (RDA) workshop was held in Pretoria and attended by the DLS cataloguers. From 10 September to 12 November 2014 there were six RDA training sessions at the Merensky II Library. Topics included the cataloguing of printed books and DVDs, CD-ROMs and DVD-ROMs; describing persons, corporate bodies and geographic entities; and RDA relationships. More sessions will follow next year, including cataloguing electronic records, cartographic material and audio discs.


For the training the guidelines in the RDA Toolkit and Robert Maxwell’s book “Maxwell’s handbook for RDA” were followed. Many references to these two resources were given so that cataloguers can revisit the topics at their leisure.


On 1 October 2014 the DLS implemented RDA as a cataloguing standard, replacing the Anglo-American Cataloguing Rules, Revised edition (AACR2). A number of original RDA records have already been contributed to the OCLC WorldCat database.


The more one deals with the actual RDA guidelines, the clearer the cataloguing issues become, especially those that are different from the previous cataloguing standard. Cataloguers at the DLS are gaining momentum and becoming more confident using the RDA guidelines.


Contributed by Annette Ingram

A milestone in cataloguing practices at the DLS: implementing RDA as new cataloguing standard, October 1, 2014


I would like to acknowledge and congratulate Dr Annette Ingram on facilitating a series of 6 intensive RDA training sessions for DLS cataloguing professionals during September, October and November 2014. The training sessions were attended by twenty-three professionals from the Merensky Library, the Law Library, the Veterinary Science Library, GIBS as well as the CSIR Library.  Annette combined the relevant cataloguing guidelines from the RDA Toolkit and various other sources in a comprehensive RDA cataloguing manual for DLS cataloguers. Her huge contribution and the commitment of the cataloguers directly impacted on the successful implementation of RDA as the new cataloguing standard on October 1, 2014.


RDA will not only support cataloguing professionals in bibliographic descriptions and information specialists in resource discovery, but it is also being developed to change OPAC displays, depending on the innovative practices of system developers – it is indeed an adaptation to a whole new bibliographic universe.


The DLS Cataloguing Team is proud to be associated with this new development in bibliographic control and to follow in the footsteps of the international bibliographic community!


Congratulations to all!


Contributed by Martha de Waal (Cataloguing Co-ordinator)

Book launch in collaboration with the National Heritage Council

On 22 October, the Department of Library Services, in collaboration with the National Heritage Council, hosted the launch of the book Engraved landscape Biesje Poort: many voices at the Merensky 2 Library, Hatfield Campus.

The book is edited by Mary Lange, Liana Müller Jansen, Keyan Tomaselli, David Morris, and the University of Pretoria’s own Roger Fisher. It provides a valuable record of important pre-historic and historic artefacts, ordinarily inaccessible to many South Africans, and, more importantly, it showcases new ways of doing research in a contested and fractured environment.


Prof Fisher is an emeritus professor in the Department of Architecture, University of Pretoria, and is the recipient of the Heritage SA Gold Medal 2013. His research and expertise are directed at the shared heritage and living legacy of the South African built environment and cultural landscapes.


The book’s scholarly sections are well researched and tightly articulated. As for the site, the research and informants are aware of the need to protect and preserve: The engravings that are the focus of the encounter are fragile. Research, paradoxically, may itself result in deterioration as people move over the rocks, but here, awareness results in research actions and methods that try to ensure care and preservation.


Contributed by Myan Subrayan


Jotello F Soga Library reaches out to the community


A Visit to Huis Davidtsz, a frail care centre for the elderly (27 October)


As in previous years, the library once again took part in the faculty’s OP 4 MADIBA project.


The project started in July and was finalised on Monday 27 October when representatives of Onderstepoort visited Huis Davidtsz to hand over 137 gift packs consisting of toothbrushes, toothpaste, soap and face cloths. The faculty representatives who visited Huis Davidtsz included Mr Eugene Machimana (Community Engagement Coordinator), Dr Quixi Sonntag (Lecturer: Curricular Community Engagement), Dr Giulia Esposito (Lecturer: Production Animal Studies), Mrs Susan Marsh (Jotello F Soga Library) and Mrs Marguerite Nel (Jotello F Soga Library).


The project kicked off with staff members and students collecting items for a less fortunate community or institution. Several collection points were established on campus and the group who collected the most items could select a potential beneficiary. The Jotello F Soga library and the Department of Production Animal Studies had this privilege.


After careful consideration, it was decided to hand the gifts over to the residents of Huis Davidtsz, a frail care centre for the elderly in Johannes Ramokhoase Street, Pretoria. The majority of residents are elderly, but the facility also accommodates residents afflicted with illnesses such as HIV/AIDS, TB, cancer, Alzheimer’s disease and schizophrenia. Some residents are wheelchair bound, bed bound or mentally handicapped.


Huis Davidtsz does not discriminate against any age, race, religion, illness or financial ability. They receive subsidy from the government and rely on family contributions and other donations. They have a team of 81 permanent staff members, assisted by 30 volunteers and 60 students who operate as a well-managed team that is willing to work towards improving the lives of others.


Upon arrival at Huis Davidstz, we were welcomed by the executive manager, Mrs Leonora Strydom. After a brief introduction, we were taken on a tour of the facilities by senior staff members who introduced us to some of the residents.


The gifts and the visit were well appreciated and we believe that this gesture, though small, will make a positive difference.



Another visit to the OP Primary School


A regular annual event for our library is visiting the OP Primary School down the road. The principal and staff are always keen to welcome us as we spoil the pupils ranging from 5-15 with toys, stationery, magazines and eats. This year we heard of the “Christmas Shoebox” initiative of one of the staff members at the Onderstepoort Veterinary Academic Hospital. Her vision is to fill 160 shoeboxes with gifts for the children, and we decided to participate. The shoebox must contain a list of stationery items, one clothing item, one toy, sweets and a few personal hygiene items. We will join her when she visits the school during December and treat the staff and pupils to extra eats and cake.



Contributed by Susan Marsh

EBIT and NAS Faculty Library Survey


In October 2014, the Natural and Agricultural Sciences Faculty Library and the Engineering, Built Environment & IT Faculty Library conducted a short survey amongst the users of level 5.


Respondents were asked to rate the following services: Collection quality (books, journals), staff (approachable, friendly, professional, helpful), online services (website, catalogue, research databases), reference services, computers and printers, internet access and Wi-Fi, and facilities.


298 surveys were returned and Cora Bezuidenhout, with the assistance of James Mehl analysed the results.


67% of the surveys were completed by undergraduate students and 17% by post-graduate students.


70% of the respondents visit the library on a daily basis and the following statistics show how the users rate our services:

·         First impression of the level: 37% excellent; 47% good; 15% fair

·         Collection quality (books, journals):  23% excellent; 40% good; 12% fair

·         Staff (approachable, friendly, professional, helpful): 32% excellent; 37% good; 18% fair; 5% poor

·         Online services (website, catalogue, research databases): 39% excellent; 32% good; 15% fair; 3% poor

·         Reference services: 25% excellent; 32% good; 12% fair; 3% poor; 23% not applicable

·         Computers & printers: 23% escellent, 37% good; 17% fair; 8% poor; 10% not applicable

·         Internet access: 39% excellent; 40% good;

·         Wi-Fi: 47% excellent; 34% good

·         Facilities: 30% excellent; 47% good


The following two questions at the end of the survey also presented us with interesting insights and we can definitely use all these statistics to strategize and improve our services in 2015.


Contributed by  Cora Bezuidenhout

LIASA and Open Access; and: The Merensky Library turned orange!


The Library and Information Association of South Africa (LIASA) announced its commitment to Open Access during the 2012 Annual Conference in East London. By signing the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities the Association committed to

-          implement a policy of publishing its official publications in an open access forum; and

-          actively advocate and promote the Open Access Movement.


The scholarly journal of the Association, the South African Journal of Libraries and Information Science, has since been published as an Open Access journal, under the editorship of Prof Jaya Raju from the University of Cape Town (


In 2014 LIASA announced the inclusion of Open Access Week as one of its corporate projects, in addition to two existing projects, namely South African Library Week and the LIASA Annual Conference.  Open Access Week is a global event and provides the opportunity for public, academic and research communities to continue to create awareness and  learn about the potential benefits of Open Access in teaching, learning and research.


 A Seminar on Open Access to Information was hosted at the Human Sciences Research Council on October 20, 2014. The event was attended by a number of DLS staff members and Dr Leti Klein (Open Scholarship Manager) presented a paper on Article Processing Charges (APCs) and the implementation thereof at the University of Pretoria.





The following are images taken in the Merensky Library during Open Access Week – with acknowledgement to my colleagues who presented fantastic displays throughout the library in participation of a competition run by the Open Scholarship Team to create awareness for Open Access.  Dr Leti Klein announced the display on Level 5 as being the winning entry!




Contributed by Martha de Waal (LIASA Gauteng North Chair)

Library visitors
Botswana College of Agriculture staff members visit our department University of Réunion postgraduate students

Staff members from the Botswana College of Agriculture visited the Merensky 2 library on 17 November in order to benchmark their library, resources and collections against the Department of Library Services. Pictured here from left to right are Lebogang Gopolang, Angel Odireng, Tefho Kgalagadi, Andrew Lekati, Poloko Ntokwane, Emmanual Setlhabi and Khumo Dibeela. The staff members who shared their knowledge and addressed their questions were Robert Moropa, Elsabe Olivier, Gerda Ehlers, Leti Kleyn, Soekie Swanepoel, Chrissie Boeyens and Anette Lessing. Mrs Poloko Ntokwane thanked the group afterwards stating: “Thank you so much - it was so awesome.You did a lot for us.”


The Department of Library Services welcomed a group of postgraduate students from the University of Réunion on Monday 1 December. The students participated in a brief guided tour of the Merensky II library.


Intelligent Africa


Delegates from Intelligent Africa attending a Digital Libraries and Knowledge Centers training course in Johannesburg requested a session with our department's Digitization and Open Scholarship units. Lidia Swart and Leti Kleyn met with them on Friday 12 December and showcased these two initiatives and ongoing projects.

  Carnegie CPD students


The Department of Information Science, was awarded a grant by the Carnegie Corporation of New York to offer eight four-week residential continuing professional development (CPD) programmes for qualified librarians from Sub-Saharan Africa, for the period 2014 – 2016:


The following staff members from the Department of Library Services were responsible for some of the lectures and practical training sessions: Heila Pienaar, Hilda Kriel, Carike Schoeman, Isak van der Walt, Leonard Daniels, Lidia Swart and Cindy-Lee Daniels. The students usually request a guided library tour of the Merensky II library and on the 5th November 2014 the second group was addressed by Sunette Steynberg, Gerda Ehlers and Tebogo Mogakane. They were in awe of the library and described it as impressive, resourceful, organized, innovative and beautiful:


Contributed by Elsabé Olivier

  The Laws of South Africa was featured in the magazine Opportunity


Congratulations to Shirley Gilmore and her team with the publication of an article on The Laws of South Africa which was published in the September/October edition (pp. 44-45) of the magazine Opportunity:


Contributed by Elsabé Olivier

UP Library receives book donation from the Austrian Embassy - 27 October 2014

The University of Pretoria (UP) recently received a 2nd book donation from the Austrian Embassy.


Mr Matthias Radosztics, the new Austrian deputy head of mission, officially handed over the books to representatives of the UP Modern European Languages (MEL) Department and the UP Department of Library Services (DLIS) this year. Prof Stephan Mühr and colleagues represented the German language unit of the MEL department, while deputy directors Ms Lindiwe Soyizwapi and Ms Hilda Kriel represented DLIS management. The ceremony took place on the 27th of October 2014 in the library’s management foyer of the Merensky II library. Delighted MEL and DLIS staff members unpacked and inspected the books carefully chosen by MEL’s staff and paid for by the Austrian Embassy.


UP is sincerely grateful for the Austrian Embassy’s continued support through such generous book donations.


Enquiries about the donation - specifically the titles donated - may be forwarded to Alternatively, Contact Prof Stephan Mühr at (012) 420-2352 or


DLIS and MEL Department staff members together with Matthias Radosztics, the Austrian deputy head of mission.



Contributed by Adrienne Warricker

Music Collections expand


Music Collections on the campus was very privileged when, Kamersänger, Professor Wicus Slabbert donated all his memorabilia to  the Collections.


Wicus Slabbert was born 9 October 1941 in Kroonstad.


After completing a B.A. degree in Fine Arts at the University of Pretoria, he went to Cologne in Germany  where, under of the professional guidance of Josef Metternich. During his active singing years he performed in the following opera houses; Dusseldorf, Essen, Kassel; Nürnberg, München, Stuttgart, Bonn, Cologne, Berlin, Hamburg, Turin, Rome, Helsinki, Buenos Aires and Portland (Oregon, USA). He also participated in music festivals in Edinburgh, Florence, Stockhom, Warsaw, Zagreb and Bregenz. After 39 years overseas, he concluded his opera career as a baritone in Vienna in December 2005.


After Mimi Coertse, Wicus was only the second South African who  received the honorary award of Kammersänger for  his contributionin in interpreting leading roles by composers of the 19th and 20th century such as Alexander von Zimlinsky, Eugen d’Albert, Dmitri Shostakovich etc.


He is wel-known  for his interpretation of the following roles; Zar Peter in Zar und Zimmerman; Fluth in Die Lustigen  Weiber von Windsor, Enrico in Lucia di Lammermoor, Count  di Luna in ll Trovatore,  Alfio in Cavalleria Rusticana, Daland in Fliegende Holländer, Telramund in Lohengrin etc.


Wicus Slabbert was not only a Verdi baritone but an excellent interpreter of Puccini . In 1989  when he performed in the State Theatre in Pretoria in the role of Scarpia in Tosca,  that South Africans could take note of  his fine artisanship and natural acting ability.      



Contributed by Eridine Roux

13th Annual Innovative Users Group Southern Africa Conference


The 13th Annual IUG-SA Conference was certainly a reminder of the changing library environment in which we work.  The Conference was held at the Quest Conference Estate in Vanderbijlpark from 19-21 November 2014 and was attended by Martha de Waal (Cataloguing), Anette Lessing (Systems), David Maseko (Acquisitions), Carike Schoeman (Systems) and Marietjie van der Westhuizen (Circulation).


Throughout the conference delegates were reminded of how the input of accurate, current and comprehensive data assist information specialists, circulation staff and patrons, to find, identify, select and obtain the correct information. It remains the responsibility of systems librarians, but also cataloguing, circulation and acquisition librarians, to understand not only the different modules of an  Integrated Library System (ILS) such as Innovative Millennium, but also the interface intended for library staff vs. the interface intended for patron use.


In the light of the many new developments and challenges in the cataloguing world, especially in terms of technology and workflow, attending the IUG-SA Conference and making use of the many networking opportunities, confirmed the following:

-          The implementation of RDA (Resource Description and Access) as the new cataloguing standard (replacing the Anglo-American Cataloguing Rules) not only influences the role of the cataloguer in enhancing access to the catalogue, but also needs to be taken into account in the choice of a new Library Services Platform (LSP)

-          The implementation of a new LSP will require even more flexibility from cataloguing practitioners to adapt to change, to learn new features and adopt new workflows for greater productivity.

However, the encouragement to all cataloguers in adopting future challenges is:


You were strong enough to get this far; you are strong enough to keep going


Congratulations to the Vaal University of Technology IUG-SA Conference Organizing Committee for hosting an excellent Conference with knowledgeable speakers on relevant topics.


I would like to thank Soekie Swanepoel and the DLS Management Team for the opportunity to have attended this learning experience which also provided delegates the opportunity to attend exciting social events and to enjoy the beauty and tranquility of a sunset cruise on the Vaal River. The experience was exceptional! -- Martha de Waal


David Maseko: I especially enjoyed attending the Acquisitions session where the SEALS Library Consortium shared tips correcting their check-in journal records holdings to be the same and have one procedure to close the holdings on the record when one journal ceased or discontinued.  It was mentioned during the session that there was a concern that journal cataloguing is left behind comparing to book cataloguing. Some colleagues think that we need a workshop for receivers and cataloguers of journals to consolidate the procedures.  All in all it was a very informative session and well presented.


Carike Schoeman:  As always it is very difficult to highlight only a few things, especially at an event that has been carefully planned and very well presented.  From the first keynote speaker, who made us fully aware of all the security pitfalls in Cyber Space right through to the thank you's and goodbye’s.


If I had to choose only two items on the program and highlight them as ‘my favorite’, Prof. Basie van Solms would be my first choice. His opening keynote address on ‘Why should the security of Cyber Space concern us?’ really startled conference attendees and reminded us that Cyber Space is a space that we as humans created for our convenience and do not really have any control over.  Quite a scary thought, but more startling to me is that we still need to keep warning people about all the dangers when we can use the same time and energy to teach people how to control some of their own data.  I believe that informed and clever users will make for a better Cyber Space, maybe sooner than we think.  Second on my list will be the different sessions on data cleanup. I particularly enjoyed these sessions as we are in the process of looking into our next Library Management System.  Which system have not yet been decided, but one thing is clear after these sessions and it is the fact that we need to get our database intact and clean before we can start our upgrading- or migration process.


Other highlights obviously included the evening functions and who knew that a small place, such as Vanderbijlpark, has so much to offer.


Anette Lessing: The 13th annual Southern African Innovative User Group Conference was very successfully hosted for the first time by the Vaal University of Technology (VUT).  Papers were delivered on various aspects of the Millennium/Sierra Library Management System as well as its Discovery Tool, EBSCO Discovery Services. 


The buzz word at the Conference was Sierra and we learned a lot from the papers delivered by SEALS and the University of Johannesburg who already migrated to this New Generation Service Platform of III.


In his Product Update Session, Robert Jacobs from III reported that Innovative is currently 35 years old, with 500 employees and 2,400 Systems (9,500 Libraries) in 66 Countries.  He revealed that more than 550 Sierra Systems have been installed. He also referred to technology developments that challenge Libraries Systems and new genre Library Systems that evolved to address Open Architecture, Cloud Services, Mobile, and Software-as a Service (SaaS) issues.


Contributed by Anette Lessing

Donation to Chrysalis preschool for handicapped children




Candice Preece-Els, principal of Chrysalis preschool for handicapped children, thanked our department’s staff members for the donations of consumables, pens, toys, eats and drinks which were handed over to her on 24 November.



Contributed by Elsabé Olivier





Library year end summer picnic!


There is one function in the year that every staff member looks forward to – the year end function! It is a time to celebrate the end of a year’s hard work and dedication and to socialize and reminisce about happy office moments in the past.  


This year the organizing team (Diana Gerritsen, Magda Engelbrecht, Una Mgwenya and Elsabé Olivier) decided to make the event really memorable by planning a picnic at the LC De Villiers Sports Ground.


On Friday 21 November 2014 staff members were welcomed at a cheerful red and white table where each staff member received a snack pack of delectable treats to nibble on. We welcomed two new staff members Magdaline Melk and Lungani Khanyile, and needed to say goodbye to Clarisse Venter who retired before the mouth-watering menu was served.  Everyone enjoyed the variety of salads, side-dishes, braaivleis and desserts and some staff members ended up staying way after 16:00 – chit-chatting the afternoon away!


Some of the feedback received from staff members afterwards included:


“Dit was 'n supersmart piekniek - baie dankie vir die heerlike funksie en bederf van Vrydag. Julle het so baie moeite in alles gesit - die kleinste detail het aandag gekry.” – Wilna Marais


“Thank you so much for a wonderful year end function!! I enjoyed everything very much!" – Rianie van der Linde


"Thank you for a lovely, relaxed end-of-year function!" - Adrienne Warricker


"The end year function was really great, I think the organising team did a stunning job to put up the event with colourful decor and a great menu. After all the work through the year, It really felt good to have such a lunch!" - Brenda Nsanzya


 "I want to congratulate all the ladies who organized the Year end function, you went an extra mile it was very special, the food was delicious, once more thank you, you have outdone your self." - Gloria Mariapane


"Thank you so much for the year end picnic. Food was excellent and the venue beautiful." - Hendriette Jansen van Vuuren


"It was the best Picnic ever. PLEASE don't change the Catering company the food was also nice and the staff friendly." - Sello Kgwebane


"The year end function was lovely, I liked being outside (venue surroundings beautiful), and food was very nice." - Liesl Stieger


"It was a lovely venue. Being outside was a super idea. Thanks." - Shirley Gilmore


"This was the best Christmas party I have ever had at UP." - Rachel Phahla


"The Year end function was fantastic. The short formalities allowed the party to start sooner, which was most welcome. The food was very good and the little packed snacks on arrival was  thoughtful. The organizers really outdid themselves, with the decorations and small touches like the centrepiece giveaway, made the day really special." - Viveka Pillai

"It was very pleasant and well organized. The food was great." - Boitumelo Masilo


Contributed by Elsabé Olivier




Where does one begin to say goodbye after a lifetime of 37 years in the DLS? I could tell you many stories!


I could tell you how I started my career in a 100% paper-based society, where even the first telex machines were a marvel, and the idea of a computer something out of science fiction, stuff that Hollywood movies were made of. I could tell you how we as students still had to learn to make and bind a book while working  in the bindery. I could tell you of my first job - a  cataloguer -  where we sat in total silence in 2 rows facing our supervisor, just like those pictures of monks in a medieval monastery copying books, and only allowed to speak during tea and lunch breaks. We had to catalogue each book by hand to be typed up by the typists, and every week the typed cards had to be sorted into the card catalogue. The only telephone stood next to the supervisor – a luxury, only to be used in an emergency. More than 3 phone calls (max. 3 minutes each) per week were considered abusing the privilege. Cell phones didn’t exist – they were an idea from outer space - it didn’t even figure in our minds! Or shall I tell you that we were expected to catalogue a minimum of 20 books per day when the first computers became available in the early 80s (unbearably slow in today’s terms!) Or perhaps you would like to hear that, as a book orderer in Germany, my dept. received over 500 books per week from all over Europe in many languages, all of which had to be checked against the card catalogue within 3 days after arrival. And when I started life as an information specialist, every search had to be done by hand, ploughing through thick subject indices in book format. And now, in the midst of a digital revolution, these things sound as if from centuries ago, but they date back to less than a lifetime!  But these things are not what really springs to mind when I think back over the years. What stays with me are the people. 


So let me start with you, all my colleagues past and present over the years. Thank you for the cordial work relationships we had. Some of you I saw “growing up” in front of me, as well as your children. Others I knew for only a short time. Others have already passed away. Still others became close friends. But each of you who crossed my path made me a better person, and I thank you for that. I will always think of you with fondness and appreciation.


I would also like to thank UP and the DLS, for giving me the opportunity to work in an academic environment, which I love, resulting in a satisfying and often exciting career.


Lastly, but most importantly, I want to thank my heavenly Father for a lifetime of good health and the ability to sustain this work over all these years. Without Him, I will be nothing at all.


And now that I am on the cusp of the final chapters of my life, with new adventures and challenges, I leave you as guardians of our common global heritage (yes, even in the digital age!) Continue in this part of our global village to carry high the torch of knowledge, culture and civilization in all its aspects. My best wishes accompany you on this exciting journey!



Contributed by Clarisse Venter

The Christmas tree of books

During the last Marketing Committee meeting Elsabé suggested that we build a Christmas tree from books on level 3 in the Library close to the entrance. She showed us some pictures from the Internet and it looked like a great idea. I thought to myself - that should be easy...


Elsabé suggested that I ask some help from the Engineering department seeing that I am their Information Specialist. I contacted a colleague at Civil Engineering and she sent a student to have a meeting with me. The student herself had some great ideas on how to build a Christmas tree from books, but due to the exams couldn't continue with the project.


We almost got discouraged, but I then asked Carl Becker from Mechanical Engineering if he would assist us, and I am so glad he said yes!

This was not an easy project, but Carl had a plan and a strategy and we had the bound journals in red, blue and green ready. Me, Louisa and Elsabé assisted Carl and slowly but surely and after many red, green, blue, red, green, blue rounds our Christmas tree was finished!





Cotributed by Cora Bezuidenhout

The different types of personalities and the effect thereof on personal life, leadership and relationships


On the 16th of October 2014 Dr Madelein Nolte presented a workshop for library staff members on the different types of personalities and the effect thereof on personal life, leadership and relationships. It was an eye opening workshop and I believe for many, helped in understanding one’s personality traits, temperament and maybe going as far as also understanding why we behave or react the way we do.  Dr Nolte introduced the participants to the four temperament groups which are Sanguine, Choleric, Melancholic and Phlegmatic. Each one of the groups has its own and different strong and weak characteristics. We participated in the test based on different questions that asked how one would deal with a particular situation by answering with a “Yes”, “No” or a “Don’t know”. Each one of the answers had a number attached to it for the calculation that would take place at the end.  Once we calculated our answers, we placed the number we got of the calculation onto a diagram with quadrants that indicated the different temperaments in each one of the quadrants. Accordingly each of us knew exactly which temperament group we fell in.


The fun part for me was not only knowing that I was not the only person “like” me, but really in understanding how each one of the temperaments plays a part in keeping us glued as a team. There is no one good or bad temperament, in fact if you were to look at each one of the characteristics describing the different temperaments you would notice that if they were put together they would make one perfectly functioning person. I believe that there cannot be one without the other, when looking at an organisation like the library. This immediately lets me know that the makeup of the staff members in the library vary in personalities for our own good. We help each other work, function and grow within the library. From what I picked up from the workshop, is that without the understanding of these different temperaments, we are more inclined to believe that because someone differs from me or someone reacts different, it makes them difficult to work with and actually that is not the case.


The wonderful thing about personalities is that we are all different with some unique characteristics and once you understand the temperaments and the category in which you fall, you realise how connected we all are. You realise that in any work environment and in a team, you can have a combination of the best qualities in people which will help us handle work situations even better.


Remember to celebrate who you are, be mindful that we aren’t the same and know that people can change to a different temperament with time.



Contributed by Ephenia Peu

5 Tips for more positive communications

Sandy Geroux


Tip #1: Don't start the conversation with an accusation. By starting out with hostility and an accusatory tone, you immediately put the other person on the defensive. Instead, begin by assuming that possibly they have done what they were asked to do, and something has either gone wrong ith the process or with the communication about the process.


Tip #2: Don't keep repeating the same phrase (or accusation). It is not helpful to the person to continually hear the same accusation over and over when obviously something has gone wrong. A better response would be: "I'm not sure why I'm not seeing you in the system. Let's try to figure out what may have gone wrong." By assuming that the person may actually be telling the truth and something might have gone awry, you show them respect and demonstrate an attitude of helpfulness to facilitate correction of the issue.


Tip #3: Don't assume the other person knows how your system works.


Tip #4: Be very clear when requesting information. If you want a company name, ask for the company name. Don't ask for the person's name, and then try to find that name in the company name box... then accuse the person of giving you the wrong information. Isn't it sad when bad things happen to good communications? The key here is that a miscommunication was obviously occurring... and miscommunications inadvertently happen all the time, don't they? No one is at fault; they just sometimes happen. But, what I have found to work in almost every situation is that if you forget all the other tips, please just remember this one:


Tip #5: Always treat others with respect and give them the benefit of the doubt that they are not:

a)trying to be difficult;

b) too dumb to communicate properly with you - or to have followed prior directions correctly;


c) lying about having done something they were previously asked to do.


Of course, sometimes it turns out that they are just trying to be difficult, or haven't done what they were supposed to do. But often, that's not the case. If we just keep this one simple tip in mind, it doesn't matter whether we're talking to customers, co-workers, family members or anyone else... our attitude of respect will come through loud and clear, and any miscommunications and mistakes will be cleared up with a lot more goodwill and a lot less "good grief!"


(OPSA Terrific Tuesday 18 November 2014)


Contributed by Diana Gerritsen


New e-Books

Navigating the Doctoral Journey : A Handbook of Strategies for Success



by Rockinson-Szapkiw, Amanda J.
Spaulding, Lucinda S.



Contributed by Chrissie Boeyens

Special Collections book of the month


A Contemporary South African architecture in a landscape of transition /

Thorsten Deckler, Anne Graupner, Henning Rasmuss



Comments  |   Catalogue link







Contemporary South African architecture in a landscape of transition presents, and celebrates, more than 50 of the best works of architecture built in the years of democracy  since 1994.  From public buildings and private residences to business headquarters and educational centres, all have contributed to the new sense of cultural identity in this country and reveal the potential of our cityscapes to amaze and astound.


This is the first book on contemporary South African architecture, bringing 50 projects realised over the past decade by 43 South African practices to local and international attention





Contributed by: Katrien Malan

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